City of Canyon Commission Meetings

City Commission Meeting September 3, 2024 The City Commission of the City of Canyon met in regular session at 4:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Pro-Tem Cody Jones presided over the meeting with the following Commissioners in attendance: Paul Lyons, Robyn Cranmer, and Danny Potter. Mayor Gary Hinders was unable to attend. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Director of Public Works Chris Enriquez, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Planning and Development Director Lucas Raley, Assistant Planning and Development Director Craig Brown, Police Captain Matt Coggins, Water Superintendent Eric Whitten, Canyon Economic Development Director Stephanie Tucker, City Engineer Adolfo Garcia, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Pro-Tem Jones called the meeting to order at 4:35 pm. Item 2. Invocation. Commissioner Cranmer gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Potter. Item 4. Approval of the Minutes of the Meeting of August 12, 2024. Commissioner Cranmer moved, duly seconded by Commissioner Potter to approve the minutes of August 12, 2024 as presented. Motion carried unanimously. Item 5. Approval of the Minutes of the Meeting of August 15, 2024. Commissioner Cranmer moved, duly seconded by Commissioner Potter to approve the minutes of August 15, 2024 as presented. Motion carried unanimously. Item 6. Public Comment – Comments from Interested Citizens. No comments were made. Item 7. Consider and Take Appropriate Action on Proposed CEDC Budget for 2024-2025 with Financial Update. Economic Development Director Stephanie Tucker presented the 2024-2025 EDC Budget for consideration. Ms. Tucker gave a brief overview of the proposed budget, sales tax, and commitments. Ms. Tucker said the Canyon Economic Development Board approved the budget at their August 15, 2024 meeting. After discussion, Commissioner Potter moved, duly seconded by Commissioner Cranmer to approve the CEDC Budget for 2024-2025 as presented. Motion carried unanimously. City Commission Meeting September 3, 2024 Page 2 of 4 Item 8. Consider and Take Appropriate Action on Recommendation from the Board of City Development for the FY 2024-2025 Budget. Assistant City Manager Jon Behrens presented the proposed Board of City Development budget for 2024-2025. Mr. Behrens discussed the current uses of Hotel Occupancy Tax and explained it comes from use of hotels and local short-term rentals in Canyon. Mr. Behrens said the money can only be used for putting “heads in beds” in Canyon, bringing in revenue. Mr. Behrens also discussed the future of creating a “Visit Canyon” program with a targeted launch date of October 2026. Mr. Behrens said the BCD Board unanimously approved the proposed budget to be recommended to the City Commission for approval. For the ’24-25 FY the following requests and funding grants from the BCD were made: Requested Awarded • WTAMU $80,000 $65,000 • Canyon Chamber of Commerce $45,000 $42,000 • Mainstreet $11,500 $11,500 • TEXAS $50,000 $40,000 • PPHM $55,000 $45,000 • Canyon EDC $75,380 $75,380 • Additional Projects $68,000 $68,000 • Billboard rental $7,000 $7,000 • Sign electric bill $300 $300 $392,180 $354,180 After discussion, Commissioner Cranmer moved, duly seconded by Commissioner Potter to adopt the 2024-2025 Board of City Development budget totaling $354,180 as presented. Item 9. Consider and Take Appropriate Action on Texas Municipal League Intergovernmental Risk Pool (TMLIRP) Board of Trustees Election. City Manager Joe Price presented the TMLIRP Board of Trustees Ballot for consideration. Mr. Price said it was recommendation of staff that Canyon’s votes be placed for the incumbents. After discussion, Commissioner Cranmer moved, duly seconded by Commissioner Potter to nominate Randy Criswell for Place 11, Allison Heyward for Place 12, Harlan Jefferson for Place 13, and Mike Land for Place 14. Motion carried unanimously. Item 10. Consider and Take Appropriate Action on Resolution No. 18-2024, A Resolution of the City Commission of the City of Canyon, Texas Granting Approval for Installation of License Plate Reader Cameras in the City of Canyon and Authorizing the Chief of Police to Execute a Multiple Use Agreement with the Texas Department of Transportation. Police Captain Matt Coggins presented Resolution No. 18-2024 for consideration. Captain Coggins stated the Canyon Police Department was contacted by the Panhandle Auto Burglary and Theft Unit about partnering on a grant for the purchase of License Plate Reader Cameras. Captain Coggins stated the Panhandle Auto Burglary and Theft Unit works in the 26 counties of the Texas Panhandle and that the grant was provided through the Motor Vehicle Crime Prevention Authority. Captain City Commission Meeting September 3, 2024 Page 3 of 4 Coggins said Canyon would receive 8 cameras strategically placed around town with five of the locations being on the Texas Department of Transportation rights-of-way. Captain Coggins said the adoption of Resolution No. 18-2024 and execution of the agreement would meet the requirements for TxDOT including designating the Chief of Police as the authorized city official regarding the Multiple Use Agreement. Captain Coggins stated this was a great opportunity for Canyon and would provide the opportunity for all 26 counties to receive cameras. Captain Coggins said this allows the Panhandle to work together as needed more efficiently. Captain Coggins said the cost to the City of Canyon would be $6,900. Commissioner Lyons and Mayor Pro-Tem asked about pros and cons. Commissioner Lyons asked about privacy with Captain Coggins stating privacy is high priority and only a select few will be able to search the database with all searches monitored and only approved reasons for searching is allowed. Captain Coggins stated policy and processes with be strictly implemented. After discussion, Commissioner Cranmer moved, duly seconded by Commissioner Potter to adopt Resolution No. 18-2024 as presented. Motion carried with Commissioner Lyons voting against. Mr. Lyons stated he felt he needed more information. RESOLUTION NO. 18-2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS (“CITY”) GRANTING APPROVAL FOR INSTALLATION OF LICENSE PLATE READER CAMERAS IN THE CITY OF CANYON AND AUTHORIZING THE CHIEF OF POLICE TO EXECUTE A MULTIPLE USE AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION. Item 11. Consider and Take Appropriate Action on Creation of a 501(c)(3) for the Canyon Housing Program. Planning and Development Director Lucas Raley presented a proposal to create a 501(c)(3) for the Canyon Housing Program. Mr. Raley stated it was originally planned to house the funding for the Housing Program under the Main Street 501(c)(3), but after discussion feel it would be more transparent to create a 501(c)(3) specific to the Canyon Housing Program. After discussion, Commissioner Cranmer moved, duly seconded by Commissioner Potter to recommend the City of Canyon form the Canyon Housing Program as a 501(c)(3) for the purposes of receiving tax-deductible donations for the Canyon Housing Rehabilitation Program. Motion carried unanimously. Item 12. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.087 Regarding Economic Development, §551.072 Deliberation Regarding Real Property, and §551.074 Personnel Matters, (Board Appointments for Economic Development Corporation). City Commission Meeting September 3, 2024 Page 4 of 4 Mayor Pro-Tem Jones indicated the City Commission would adjourn into Executive Session at 5:16 pm. Item 13. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon Returning from Executive Session at 7:00 pm, the following action was taken. Commissioner Lyons moved, duly seconded by Commissioner Potter to reappoint Robyn Cranmer, Gary Hinders, Thompson Mayberry and Andy Hicks to the Canyon Economic Development Corporation Board. Motion carried unanimously. Item 14. Adjourn. There being no further business, Commissioner Cranmer moved this meeting be adjourned at 7:02 pm. ______________________________ Cody Jones, Mayor Pro-Tem ATTEST: ________________________________ Gretchen Mercer, City Secretary