City of Canyon Commission Meetings

City Commission Meeting May 20, 2025 The City Commission of the City of Canyon met in a Special Meeting at 4:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Cody Jones, Paul Lyons, Robyn Cranmer and Danny Potter. Also present were the following City Staff: City Manager Joe Price, City Secretary Gretchen Mercer, Director of Public Works Chris Enriquez, Assistant Director of Public Works Tanner DeVenney, Director of Canyon Economic Development Stephanie Tucker, HR Director Hector Mendoza, Communications Director Megan Nelson, Director of Golf Casey Renner, Finance Director Joel Wright, Purchasing Manager Beau Boyer, Chief of Police Steve Brush, Police Captain Matt Coggins, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Director of Planning and Development Lucas Raley, Assistant Director of Planning and Development Craig Brown, Parks Director Brian Noel, Library Director Carlene Harguess, Business Office Manager Kelly Trapp, Water Superintendent Eric Whitten, and Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:39 pm. Item 2. Invocation. Commissioner Potter gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Lyons. Item 4. Approval of the Minutes of the Meeting of May 6, 2025. Commissioner Cranmer moved, duly seconded by Commissioner Potter to approve the minutes of May 6, 2025. Motion carried unanimously. Item 5. Approval of the Minutes of the Meeting of May 13, 2025 Canvassing the May 3, 2025 Public Safety Bond Election. Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to approve the minutes of May 13, 2025. Motion carried unanimously. Item 6. Public Comment – Comments from Interested Citizens. Christine Garner, 1406 S. Coulter, Amarillo, Texas. Ms. Garner said she was Assistant Professor of Texas Tech University Health Sciences and spoke about the Vibrant Moms Phase 1. Ms. Garner said the program provides programs for addressing needed transformations in maternal outcomes, measures and support. Ms. Garner spoke to the increase in complications of pregnancy including preeclampsia. Item 7. Presentation of Proclamation Honoring Retired Volunteer Firefighters. City Commission Meeting May 20, 2025 Page 2 of 6 Mayor Gary Hinders presented a proclamation honoring 9 retired Volunteer Firefighters with a combined service of 304 years. Commissioners all expressed gratitude to the volunteers and all firefighters for all they do for Canyon. Item 7. Oath of Office for Mayor Place 1, and Commissioners Place 2,3,4, and 5, Duly Elected for the Purposes of the May 3, 2025 General Election. City Attorney Chuck Hester administered the Oath of Office to Mayor Gary Hinders, Commissioner Place 2 Cordell R. Jones, Commissioner Place 3 Paul R. Lyons, Commissioner Place 4 Robyn Cranmer, and Commissioner Place 5 Danny Potter. Item 9. Consider and Take Appropriate Action on Election of Mayor Pro-Tem for the City of Canyon Commission. Each Commissioner was provided with a blank sheet of paper to place their vote. The nominees were tallied with Commissioner Cody Jones receiving the majority vote to be the Mayor Pro-Tem. Item 10. Consider and Take Appropriate Action on Donation of Property by Jim and Sharon Brown for Use as an Animal Shelter Location. City Attorney Chuck Hester presented a Property Donation Agreement signed by Jim and Sharon Brown for the purpose of construction of an animal shelter only. Mr. Hester said if the shelter is not constructed within 5 years, the property would go back to Jim and Sharon Brown. After discussion, Commissioner Potter moved, duly seconded by Commissioner Cranmer to accept the donation of property from Jim and Sharon Brown for use as an Animal Shelter Location and Authorization for the City Manager to at on behalf of the City in the transaction. Motion carried unanimously. Commissioners expressed gratitude for the donation of property for the Animal Shelter to Jim and Sharon Brown. Item 11. Consider and Take Appropriate Action on All Matters Incident and Related to the Early Payoff of a Portion of “City of Canyon, Texas, General Obligation Refunding Bod, Series 2021”, Representing the Series 2013 Portion Thereof, Including the Adoption of Resolution No. 20-2025. Director of Finance Joel Wright presented Resolution No. 20-2025 for consideration. Mr. Wright said $182,610 for the prepayment of the Series 2013 Bonds portion of the series 2021 Refunding Bonds had been budgeted for in the current budget. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to approve the early payoff of that portion of the City of Canyon, Texas, General Obligation Refunding Bond, Series 2021, representing the refunded City of Canyon, Texas, General Obligation Refunding Bond, Series 2013, included therein with adoption of Resolution No. 20-2025. Motion carried unanimously. City Commission Meeting May 20, 2025 Page 3 of 6 RESOLUTION NO. 20-2025 A RESOLUTION OF THE CITY OF CANYON PROVIDING FOR THE PREPAYMENT OF CERTAIN OUTSTANDING BONDS OF THE CITY; AND RESOLVING OTHER MATTERS INCIDENT AND RELATED TO THE PREPAYMENT OF SUCH BONDS. Item 12. Presentation of Potential 2025-2026 Changes to Charges and Fees. Purchasing Manager Beau Boyer presented information about proposed changes to the City of Canyon Master Fee Schedule for the 2025-2026 budget. Mr. Boyer said changes included  Commercial Sewer rate restructuring  water rate increases  golf course green fee increases for irrigation construction debt service and operating revenue  CAP admission prices  Misc. CAP, parks, and Planning and Development fee changes No action required, informational only Item 13. Hold Public Hearing and Consider and Take Appropriate Action on Ordinance No. 1227, an Ordinance of the City Commission of the City of Canyon, Texas, Establishing Chapter 9 Article 9.06 “Capital Recovery Fees”, Establishing Water, Wastewater and Roadway Capital Recovery Fees; Establishing Procedures or the Assessment , Computation, Collection, Deposit, Refund, Expenditure and General Administration of Said Capital Recovery Fees; Establishing an Appeal Procedure; Establishing an Effective Date; Providing or Penalties, Providing a Severability Clause; and Finding and Determining that the Meeting at Which This Ordinance is Passed is Open to the Public as Required by Law. Director of Planning and Development Lucas Raley presented Ordinance No. 1227 for consideration. Mr. Raley stated the City of Canyon hired consulting firm Freese and Nichols to perform a Capital Recovery Fee Study to identify expected growth and future infrastructure needs of Canyon over the next ten years. Mr. Raley introduced Andrew Franko, Water/Wastewater Master Planning Engineer with Freese and Nichols. Mr. Franko presented the process of the study including maximum allowable fees and to discuss the recommendations from City Staff and the Capital Infrastructure Advisory Committee. After the presentation, Mayor Hinders opened the public hearing at 6:08 pm. Jeff Hamilton – Co-owner of Canyon Capital Group spoke against the establishment of Capital Recovery Fees. Mr. Hamilton said participation costs could be negotiated with developers by the City of Canyon as has happened in the past. Mr. Hamilton said this would stop building in Canyon. City Manager Joe Price thanked Mr. Hamilton for his participation in the Capital Infrastructure Advisory Committee. There being no other comment, Mayor Hinders closed the public hearing at 6:14 pm. City Commission Meeting May 20, 2025 Page 4 of 6 Mr. Raley stated the adoption of the proposed ordinance is only a policy decision to accommodate future growth and the fees would only effect new development, not anything currently in place or planned, the fees would be assessed when a final plat is submitted. Mr. Raley said if Ordinance No. 1227 was not adopted within 60 days, even if the fees were set at $0.00, the process would have to start over. Mr. Raley then confirmed the process would be required every five years after adoption to update information. Commissioner Paul Lyons – 12 Griffin Dr, Canyon, Texas and owner of Paul R. Lyons Home Builders and Homecrest Properties, Inc. stood before the Commission and spoke against the establishment of Capital Recovery Fees. After discussion, no motion was made. ORDINANCE NO. 1227 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, ESTABLISHING CHAPTER 9 ARTICLE 9.06 “CAPITAL RECOVERY FEES”, ESTABLISHING WATER, WASTEWATER AND ROADWAY CAPITAL RECOVERY FEES; ESTABLISHING PROCEDURES FOR THE ASSESSMENT, COMPUTATION, COLLECTION, DEPOSIT, REFUND, EXPENDITURE AND GENERAL ADMINISTRATION OF SAID CAPITAL RECOVERY FEES; ESTABLISHING AN APPEAL PROCEDURE; ESTABLISHING AN EFFECTIVE DATE; PROVIDING FOR PENALTIES, PROVIDING A SEVERABILITY CLAUSE; AND FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW. Item 14. Consider and Take Appropriate Action on an Addendum to the Mayra Park Agreement for the Extension of Water/Wastewater Off-Site Mains and Reimbursement of Costs for the Oversizing of On-Site Water/Wastewater Main Improvements. Planning and Development Director Lucas Raley presented a proposed addendum to the Mayra Park Agreement for Extension of water/wastewater and reimbursement costs. Mr. Raley said the original agreement with N&B Properties, Inc. for the extension of water and wastewater off-site mains and for reimbursement associated with oversizing on-site mains N&B agreed to remit an “offsite exaction” fee proportioned across 500 residential lots based on a 50% cost-share of construction expenses plus 3% interest rate. Mr. Raley said it is the desire of both parties to simplify the fee process by relacing the variable, interest-bearing fee structure with a flat fee of $1,000 per residential lot. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to authorize City Manager Joe Price to execute the addendum on behalf of the City of Canyon as presented by staff. Motion carried unanimously. City Commission Meeting May 20, 2025 Page 5 of 6 Item 15. Consider and Take Appropriate Action on Resolution No. 21-2025, Adopting an Annexation Calendar and Approving a Petition for Annexation and Associated Agreements. Planning and Development Director Lucas Raley presented Resolution NO. 21-2025 for consideration. Mr. Hester said CISD submitted a petition to annex property south of the Junior High in the City of Canyon city limits. Mr. Hester said CISD is in the process of selling a portion of this property when it was discovered it had never been annexed. After discussion Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to adopt Resolution No. 21-2025 as presented. Motion carried unanimously. RESOLUTION NO. 21-2025 CANYON INDEPENDENT SCHOOL DISTRICT ANNEXATION A RESOLUTION OF THE CITY OF CANYON, TEXAS, SETTING A DATE, TIME, AND PLACE FOR PUBLIC HEARINGS AND PROVIDING FOR NOTICE OF PUBLIC HEARINGS IN REGARD TO THE PROPOSED ANNEXATION OF PROPERTY WITHIN THE EXTRATERRITORIAL JURISDICTION OF THE CITY OF CANYON AT THE REQUEST OF CANYON INDEPENDENT SCHOOL DISTRICT, A TEXAS POLITICAL SUBDIVISION, ACTING BY AND THROUGH ITS DULY AUTHORIZED SUPERINTENDENT, DR. DARRYL FLUSCHE Item 16. Consider and Take Appropriate Action on Resolution No. 18-2025, A Resolution of the City of Commission of the City of Canyon, Texas, Granting Exclusive Management Rights to the Canyon Chamber of Commerce Over the Downtown Square, Paul Lindsey Park and Public Areas In and Around These Areas During the Annual Fourth of July Celebration to be Held July 4, 2025. Chief of Police Steve Brush presented Resolution No. 18-2025 for consideration. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 18-2025 as presented. Motion carried unanimously. RESOLUTION NO. 18-2025 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS GRANTING EXCLUSIVE MANAGEMENT RIGHTS TO THE CANYON CHAMBER OF COMMERCE OVER THE DOWNTOWN SQUARE, PAUL LINDSEY PARK AND PUBLIC AREAS IN AND AROUND THESE AREAS DURING THE ANNUAL FOURTH OF JULY CELEBRATION TO BE HELD JULY 4, 2025. Item 17. Consider and Take Appropriate Action on Resolution No. 19-2025, A Resolution of the City Commission of the City of Canyon, Texas Prescribing Limitations on Parking or Standing Motor Vehicles or Trailers During Parade to be Held July 4, 2025. City Commission Meeting May 20, 2025 Page 6 of 6 Chief of Police Steve Brush presented Resolution No. 19-2025 for consideration. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 19-2025 as presented. Motion carried unanimously. RESOLUTION NO. 19-2025 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS PRESCRIBING LIMITATIONS ON PARKING OR STANDING MOTOR VEHICLES OR TRAILERS DURING PARADE TO BE HELD JULY 4, 2025. Item 18. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.072 Deliberation Regarding Real Property, and §551.087 Deliberation Regarding Economic Development Negotiations. Mayor Hinders indicated the City Commission would adjourn into Executive Session at 6:59 pm. Item 19. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon Returning from Executive Session at 8:48 pm, no action was taken. Item 20. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 8:48 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary