City of Canyon Commission Meetings

City Commission Meeting August 5, 2025 The City Commission of the City of Canyon met in regular session at 3:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Cody Jones, Paul Lyons, Robyn Cranmer and Danny Potter. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Director of Public Works Chris Enriquez, Assistant Director of Public Works Tanner DeVenney, Director of Canyon Economic Development Michael Kitten, HR Director Hector Mendoza, Communications Director Megan Nelson, Finance Director Joel Wright, Purchasing Manager Beau Boyer, Chief of Police Steve Brush, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Director of Planning and Development Lucas Raley, Assistant Director of Planning and Development Craig Brown, Parks Director Brian Noel, Library Director Carlene Harguess, Business Office Manager Kelly Trapp, Water Superintendent Eric Whitten, IT Director Shaun Holtman, Main Street Director Audry Miller, Wastewater Superintendent John Poole, and Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 3:36 pm. Item 2. Invocation. Commissioner Cranmer gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Lyons. Item 4. Budget Work Session (3:30 pm to 4:30 pm) Purchasing Manager Beau Boyer and Finance Director Joel Wright gave an overview of the proposed 2025-2026 City of Canyon Budget and tax rate. The Commission took a brief break after the Budget Work Session at 4:13 pm, returning to open session at 4:31 pm. Item 5. Approval of the Minutes of the Meeting of July 15, 2025. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to approve the minutes of July 15, 2025. Motion carried unanimously. Item 6. Public Comment – Comments from Interested Citizens. No public comments were made. Item 7. Consider and Take Appropriate Action on Proposed 2025 Tax Rate and Setting a Public Hearing of the Proposed Tax Rate. City Commission Meeting August 5, 2025 Page 2 of 5 Purchasing Manager Beau Boyer gave a presentation on the changes made to the 2025-2026 proposed budget as a result of the Budget Work Session held July 15, 2025. After discussion, Mr. Boyer presented the proposed 2025 Tax Rate for a Record Vote. Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones that a proposed tax rate not to exceed $0.51181 per $100 valuation, including a maximum M&O rate of $0.39040 and a maximum I&S rate of $0.12141 be placed on the agenda of the City Commission meeting scheduled for Tuesday, August 19, 2025 for final action. Mayor Gary Hinders Aye Mayor Pro-Tem Cody Jones Aye Commissioner Paul Lyons Nay Commissioner Robin Cranmer Aye Commissioner Danny Potter Aye Motion carried 4-5 with Commissioner Lyons voting against. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to set a public hearing for the proposed tax rate for 4:30 pm, August 19, 2025. Motion carried unanimously. NOTE: Mayor Hinders moved to Item 9. Item 9. Consider All Matters Incident and Related to the Issuance and Sale of “City of Canyon, Texas, General Obligation Bonds, Series 2025”, Including the Adoption of Ordinance No. 1237, An Ordinance Authorizing the Issuance of “City of Canyon, Texas, General Obligation Bonds, Series 2025”, Specifying the Terms and Features of Said Bonds; Levying a Continuing Direct Annual Ad Valorem Tax for the Payment of Said Bonds; and Resolving Other Matters Incident and Related to the Issuance, Sale, Payment and Delivery of Said Bonds, Including the Approval and Execution of a Paying Agent/Registrar Agreement, and the Approval and Distribution of a Preliminary Official Statement and an Official Statement Pertaining Thereto; and Providing an Effective Date. Finance Director Joel Wright presented Ordinance No. 1237 for consideration. Mr. Wright the City of Canyon was ready to issue general obligation bonds in a principal amount not to exceed $14,000,000 as approved by the City’s voters during the May 3, 2025 election. Mr. Wright broke down the identified projects and estimated costs the funds would be used for. Police Department $ 4,900,000 Fire Department $ 8,850,000 City Hall $ 250,000 Total debt proceeds needed $14,000,000 Jason Hughes, Manage Director with Hilltop Securities provided that Frost Bank received the winning bid with a 4.417% interest rate to be paid over a 20-year span with approximately $1,000,000 paid each year. City Commission Meeting August 5, 2025 Page 3 of 5 After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Ordinance No. 1237 approving the issuance and sale of the “City of Canyon, Texas, General Obligation Bonds, Series 2025” in a principal amount not to exceed $14,000,000. Motion carried unanimously. ORDINANCE NO. 1237 AN ORDINANCE AUTHORIZING THE ISSUANCE OF “CITY OF CANYON, TEXAS, GENERAL OBLIGATION BONDS, SERIES 2025”, SPECIFYING THE TERMS AND FEATURES OF SAID BONDS; LEVYING A CONTINUING DIRECT ANNUAL AD VALOREM TAX FOR THE PAYMENT OF SAID BONDS; AND RESOLVING OTHER MATTERS INCIDENT AND RELATED TO THE ISSUANCE, SALE, PAYMENT AND DELIVERY OF SAID BONDS, INCLUDING THE APPROVAL AND EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT, AND THE APPROVAL AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT PERTAINING THERETO; AND PROVIDING AN EFFECTIVE DATE. NOTE: Mayor Hinders moved back to Item 8. Item 8. Hold Public Hearing and Consider and Take Appropriate Action on Ordinance No. 1238, 2025 Zoning Regulations Amendments, An Ordinance Amending Ordinance No. 1194 Amending the Zoning Regulations of the City of Canyon, Texas, Amending Chapter 9.03 of the Code of Ordinances of the City of Canyon, Texas; Providing a Severability Clause; Establishing an Effective Date; Providing a Penalty for Violation, and Providing for Publication. Planning and Development Director Lucas Raley presented Ordinance No. 1238 for a public hearing and consideration. Mr. Raley based on state law, local market shift and different circumstances a combination of changes are being recommended by staff. Mr. Raley gave an overview of the following proposed amendments. 1. Use Chart amendments: a. Allowing the Banquet/Event Center and Fitness Center uses in the I – District b. Add “Accessory Building Sales and Display” to the summary use chart, allowing by right in the I-District and by SUP in the RC-2 District. c. Allowing the Townhome use in the RC-1 and RC-2 District 2. Reducing the parking requirements for multi-family and townhome uses to 1 space per bedroom rather than requiring two spaces for a 1-bedroom apartments or townhomes. 3. Editing the Sign Regulations to allow Menu-Boards to contain electronic change copy – only if they do not face adjacent residential property. 4. Amend the Landscape requirement to correct a typo – requiring one bush for every 250 sq. ft. of required landscape area rather than every 25 sq. ft. Mr. Raley said the Planning and Zoning Commission considered each proposed amendment and voted unanimously to recommend the approval of the changes to the City Commission. City Commission Meeting August 5, 2025 Page 4 of 5 Mayor Hinders opened the public hearing. There being no comments, Mayor Hinders closed the public hearing. After discussion, Commissioner Potter moved, duly seconded by Commissioner Cranmer to adopt Ordinance No. 1238 as presented. Motion carried unanimously. ORDINANCE NO. 1238 2025 Zoning Regulation Amendments AN ORDINANCE AMENDING ORDINANCE NO. 1194 AMENDING THE ZONING REGULATIONS OF THE CITY OF CANYON, TEXAS; AMENDING CHAPTER 9.03 OF THE CODE OF ORDINANCES OF THE CITY OF CANYON, TEXAS; PROVIDING A SEVERABILITY CLAUSE; ESTABLISHING AN EFFECTIVE DATE; PROVIDING A PENALTY FOR VIOLATION AND PROVIDING FOR PUBLICATION. Item 10. Consider and Take Appropriate Action on June 30, 2025 Financial Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Financial Report for consideration. After discussion Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to approve the Financial Report as presented. Motion carried unanimously. Item 11. Consider and Take Appropriate Action on the June 30, 2025 Investment Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Investment Report for consideration. After discussion Commissioner Potter moved, duly seconded by Commissioner Cranmer to approve the Investment Report as presented. Motion carried unanimously. Item 12. Consider and Take Appropriate Action on Recommendation from the Board of City Development (BCD) for Their 2025-2026 Budget. Assistant City Manager Jon Behrens presented the proposed Board of City Development budget for 2024-2025. Mr. Behrens discussed the current uses of Hotel Occupancy Tax and explained it comes from use of hotels and local short-term rentals in Canyon. Mr. Behrens said the money can only be used for putting “heads in beds” in Canyon, bringing in revenue. Mr. Behrens said the BCD Board met July 22, 2025 and unanimously approved the proposed budget to be recommended to the City Commission for approval. For the ’25-26 FY the following requests and funding grants from the BCD were made: Requested Awarded • WTAMU $50,000 $50,000 • Canyon Chamber of Commerce $42,000 (Contract) $60,000 (if new contract signed) • Mainstreet $14,500 $14,500 • TEXAS $55,000 $50,000 • PPHM $50,000 $50,000 City Commission Meeting August 5, 2025 Page 5 of 5 • Visit Canyon $30,000 $30,000 • Additional Projects $50,000 $50,000 • Billboard rental $7,000 $7,000 • Sign electric bill $400 $400 $298,900 $311,900 After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt the 2025-2026 Board of City Development budget totaling $311,900 as presented. Motion carried unanimously. Item 13. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.072 Deliberation About Real Property, §551.074 for Personnel Matters (Canyon Housing Program, Inc., Amarillo Area Public Health Board) and 551.087 Deliberation Regarding Economic Development Negotiations. Mayor Hinders indicated the City Commission would adjourn into Executive Session at 5:26 pm. Item 14. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon Returning from Executive Session at 8:26 pm, the following action was taken. Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to reappoint Kenneth Crossland to the Amarillo Area Public Health Board. Motion carried unanimously. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to replace Tim Tucker on the Canyon Housing Rehab Program, Inc Board of Directors with Matt Baggs as the Happy State Bank representative. Motion carried unanimously. Item 15. Consider and Take Appropriate Action on a Request to Reduce Pro-Rata Fees for a Multi-Family Duplex Project. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to not authorize the reduction in Pro-Rata fees for the proposed Feels like Home Multi-Family development. Motion carried unanimously. Item 16. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 7:50 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary