City Council

City of Carrollton 1945 E. Jackson Road Carrollton, TX 75006 REGULAR WORKSESSION & MEETING Tuesday, March 22, 2016 5:45 PM CITY HALL, 2nd Floor City Council Mayor Matthew Marchant Mayor Pro Tem Anthony Wilder Deputy Mayor Pro Tem Doug Hrbacek Councilmember James Lawrence Councilmember Bob Garza Councilmember Glen Blanscet Councilmember Steve Babick Councilmember John Sutter City Council REGULAR WORKSESSION & March 22, 2016 MEETING ***PRE-MEETING / EXECUTIVE SESSION*** 5:45 P.M. – COUNCIL BRIEFING ROOM 1. Receive information and discuss Consent Agenda. 2. Council will convene in Executive Session pursuant to Texas Government Code: • Section 551.071 for private consultation with the City Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the City Attorney has a duty under the Texas Rules of Discipline and Professional Conduct regarding confidential communication with the City Council. o Waste Management Contract • Section 551.074 to discuss personnel matters. o Boards and Commissions 3. Council will reconvene in open session to consider action, if any, on matters discussed in the Executive Session. ***WORKSESSION*** 4. Receive A Briefing On The Status Of The IH-35E Reconstruction Project And Proposed Short Term Changes To The Area Near IH-35E And Belt Line Road. 5. Mayor and Council reports and information sharing. ***REGULAR MEETING 7:00 PM*** INVOCATION PLEDGE OF ALLEGIANCE PRESENTATIONS 6. Present A Proclamation Declaring March 28-April 2, 2016 As National Community Development Week. PUBLIC FORUM City of Carrollton Page 2 Printed on 3/18/2016 City Council REGULAR WORKSESSION & March 22, 2016 MEETING 7. Hearing of any citizen/visitor on items not listed on the regular meeting agenda. Citizens wishing to address the Council regarding items on the posted agenda will be called to speak during the Council's consideration of such items. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. CONSENT AGENDA (*All items marked with a single asterisk are part of a Consent Agenda and require no deliberation by the Council. Each Council member has the prerogative of removing an item from this agenda so that it may be considered separately. Contracts and agreements are available in the City Secretary’s Office.) MINUTES *8. Consider Approval Of The March 1, 2016 Regular Meeting Minutes. BIDS & PURCHASES *9. Consider Approval Of The Replacement Of Jimmy Porter Playground By Webuildfun.inc Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $193,417.00. *10. Consider Approval Of The Purchase Of Downloadable eBooks From Sole Source Vendor 3M Cloud Library In An Amount Not To Exceed $70,000.00. *11. Consider Approval For The Purchase Of Infield Mix From MasterTurf Products Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $22,250.00. *12. Consider Approval Of Bid #16-014 For Raising & Rehabilitation Of Existing Concrete Slabs (Pressure Grouting) For Public Works From RJ Concrete Repair In An Amount To Not Exceed $300,000.00. City of Carrollton Page 3 Printed on 3/18/2016 City Council REGULAR WORKSESSION & March 22, 2016 MEETING *13. Consider Approval To Increase The Contract Amount For Janitorial Services To CTJ Maintenance, Inc. In An Amount Of $25,000.00, With A Revised Annual Contract Not To Exceed Amount Of $392,140.00. *14. Consider Approval Of The Purchase Of A Liebert HVAC Replacement For The Facility Services Department From EEC Enviro Service Company LLC Through An Inter-Local Agreement With TXMAS In An Amount Not To Exceed $66,275.00. *15. Consider Approval To Purchase Sod For Indian Creek Golf Club From Multiple Vendors In A Not To Exceed Amount Of $ 40,000.00. CONTRACTS & AGREEMENTS *16. Consider Authorizing The City Manager To Approve Change Order No. 2 With Tiseo Paving Company For Additional Costs Related To The Traffic Signal At The Intersection Of Old Denton Road And President George Bush Turnpike For The Old Denton Road Pavement Replacement Project In An Amount Not To Exceed $106,859.16 For A Revised Contract Amount Not To Exceed $7,197,550.11. *17. Consider Authorizing The City Manager To Approve A Facilities Agreement With Josey Plaza, LTD. To Improve Water And Wastewater Infrastructure Serving The Trinity Plaza Shopping Center And Receive Government-Furnished Material In An Amount Not To Exceed $52,000.00. *18. Consider Authorizing The City Manager To Approve A Project Specific Agreement (PSA) With Dallas County Road And Bridge District #4 For A Mill And Overlay Of The 1000 Through 1800 Blocks Of North Josey Lane In An Amount Not To Exceed $387,744.00. *19. Consider Authorizing The City Manager To Approve A Project Specific Agreement (PSA) With The Dallas County Road And Bridge District No. 4 For A Mill And Overlay Of The 3200 Through 3600 Blocks Of Cemetery Hill Road, The 1800 Through 1900 Blocks Of Homer Street And The 1800 Block Of Norris Street In An Amount Not To Exceed $177,865.28. ORDINANCE *20. Consider An Ordinance Amending Chapter 73 Schedule I(C) Of The Carrollton City Code; Establishing A Temporary Speed Limit Of 35 Miles Per Hour For Old Denton Road, From Trinity Mills Road To Frankford Road. RESOLUTIONS City of Carrollton Page 4 Printed on 3/18/2016 City Council REGULAR WORKSESSION & March 22, 2016 MEETING *21. Consider A Resolution Authorizing The City Manager To Enter Into A Tax Incentive Agreement With Hilex Poly Co. LLC. ADJOURNMENT CERTIFICATE - I certify that the above agenda giving notice of meeting was posted on the bulletin board at the City Hall of Carrollton, Texas on the 18th day of March 2016 at 12:00pm. ________________________________________ Laurie Garber, City Secretary This building is wheelchair accessible. For accommodations or sign interpretive services, please contact City Secretary’s Office at least 72 hours in advance at 972-466-3005. Opportunities and services are offered by the City of Carrollton without regard to race, color, age, national origin, religion, sex or disability. Pursuant to Section 551.071 of the Texas Government Code, the City Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. Further, the Texas Open Meetings Act, codified in Chapter 551 of the Texas Government Code, does not require an agenda posting where there is a gathering of a quorum of the City Council at a regional, state or national convention or workshop, social function, convention, workshop, ceremonial event or press conference. The City Secretary's Office may occasionally post agendas for social functions, conventions, workshops, ceremonial events or press conference; however, there is no legal requirement to do so and in the event a social function, convention, workshop, ceremonial event or press conference is not posted by the City Secretary's Office, nothing shall preclude a quorum of the City Council from gathering as long as "deliberations" within the meaning of the Texas Open Meetings Act do not occur. FIREARMS PROHIBITED at City Council meetings pursuant to Texas Penal Code Sections 46.035(c) and 30.05. City of Carrollton Page 5 Printed on 3/18/2016