City Council

CITY OF CARSON TUESDAY, NOVEMBER 7, 2023 HOUSING AUTHORITY/ 701 East Carson Street SUCCESSOR AGENCY/ City Hall CITY COUNCIL AGENDA 5:00 PM Lula Davis-Holmes, Mayor Jawane Hilton, Mayor Pro Tem and District 1 Cedric L. Hicks, Sr., District 3 Councilmember Councilmember Arleen Bocatija Rojas, District 4 Councilmember Jim Dear, District 2 Councilmember Monica Cooper, City Treasurer Dr. Khaleah Bradshaw, City Clerk “In accordance with the Americans with Disabilities Act of 1990, if you require a disability related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s office at 310-952-1720 at least 48 hours prior to the meeting.” (Government Code Section 54954.2) PUBLIC INFORMATION The public may address the members of the City Council on any matters within the jurisdiction of the City Council or on any items on the agenda of the City Council during the designated public comment periods. There will be two Oral Communication sessions: one for Agendized Items (comment about items ON the agenda) and the other for non-Agendized items (comment about items NOT on the Agenda). The Oral Communications portion of the agenda is limited to a duration of one hour unless otherwise approved by the City Council. Comment time is normally 3 minutes depending on the number of speakers. Because of the threat of COVID-19 (the “Coronavirus”) you are urged to take all appropriate health safety precautions. Wearing masks is not required but is highly recommended while inside Carson City Hall. Temperatures will be checked for those experiencing any symptoms of COVID-19, prior to entering the City Hall. PUBLIC VIEWING AVAILABLE BY: - Livestream on the City’s website: The meeting will be streamed live over the internet via: www.carsonca.gov or on Youtube: www.youtube.com/c/CityofCarsonCaliforniaOfficialYouTubePage - Cable TV: Spectrum (Channel 35) and ATT (Channel 99) CITY OF CARSON Page 1 Housing Authority/Successor Agency/City Council AGENDA TUESDAY, NOVEMBER 7, 2023 IF YOU ARE NOT ABLE TO ATTEND THE MEETING IN-PERSON, PUBLIC COMMENTS CAN BE SUBMITTED BEFORE THE MEETING AT/VIA: - Email: Public comments can be emailed to cityclerk@carsonca.gov. The cut-off time to submit any email communications is 3:00 p.m. on the day of the meeting. - Written: Written comments can be dropped off at the City Clerk’s Office or in the white box outside City Hall. The cut-off time to submit any written communications is 3:00 p.m. on the day of the meeting. Written comments dropped off at the City Clerk’s Office or at the white box or any email received will not be read aloud at Council Meeting but will be circulated to the City Council and incorporated into the record. CALL TO ORDER: CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY (5:00 pm) ROLL CALL (CITY CLERK) FLAG SALUTE INVOCATION Item No. 1. 2023-0806 PASTOR DELORES MUELLER FROM BELIEVERS' VICTORY INTERNATIONAL CHURCH CLOSED SESSION (Items 2 - 4) REPORT ON ANY PUBLIC COMMENTS ON CLOSED SESSION ITEMS (CITY CLERK) ANNOUNCEMENT OF CLOSED SESSION ITEMS (CITY ATTORNEY) RECESS INTO CLOSED SESSION UNTIL 6:00 P.M. OR UNTIL THE END OF CLOSED SESSION, WHICHEVER OCCURS FIRST Item No. 2. 2023-0828 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (CITY COUNCIL) Recommendation: A closed session will be held, pursuant to Government Code Section 54956.9(d)(2) or (d)(3) and (e)(1), because there is a significant exposure to litigation in 3 case(s) Item No. 3. 2023-0829 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (CITY COUNCIL) CITY OF CARSON Page 2 Housing Authority/Successor Agency/City Council AGENDA TUESDAY, NOVEMBER 7, 2023 Recommendation: A closed session will be held, pursuant to Government Code Section 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City of Carson is a party. The title of such litigation is as follows: CAM-Carson, LLC v. Carson Reclamation Authority, City of Carson and Successor Agency to the Carson Redevelopment Agency, Los Angeles Superior Court Case No. 20STCV16461. Item No. 4. 2023-0830 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (CITY COUNCIL) Recommendation: A closed session will be held, pursuant to Government Code Section 54956.9 (d)(4), because the City is considering whether to initiate litigation in 1 potential case. RECONVENE TO OPEN SESSION AT 6:00 P.M. OR AT THE END OF CLOSED SESSION, WHICHEVER OCCURS FIRST REPORT ON CLOSED SESSION ACTIONS (CITY ATTORNEY) INTRODUCTIONS (MAYOR) Item No. 5. 2023-0807 REPORT FROM CAPTAIN JONES OF CARSON SHERIFF'S STATION Item No. 6. 2023-0808 REPORT FROM ASSISTANT CHIEF BENNETT OF LOS ANGELES COUNTY FIRE DEPARTMENT PRESENTATIONS Item No. 7. 2023-0816 PROCLAMATION ACKNOWLEDGING NOVEMBER 12 - 18, 2023 AS UNITED AGAINST HATE WEEK Item No. 8. 2023-0844 CERTIFICATE OF APPRECIATION TO ADRIENNE KONIGAR-MACKLIN RECOGNIZING HER CONTRIBUTION TO THE 2023 WOMEN'S HEALTH CONFERENCE & BUSINESS EXPO Item No. 9. 2023-0845 CERTIFICATE OF APPRECIATION TO MARY FORD RECOGNIZING HER CONTRIBUTION TO THE 2023 WOMEN'S HEALTH CONFERENCE & BUSINESS EXPO Item No. 10. 2023-0843 CERTIFICATION OF APPRECIATION TO RICHARD BIS FROM THE CARSON INITIATIVE FOR SUBSTANCE ABUSE AWARENESS AND PREVENTION (CISAAP) CITY OF CARSON Page 3 Housing Authority/Successor Agency/City Council AGENDA TUESDAY, NOVEMBER 7, 2023 Item No. 11. 2023-0817 CERTIFICATE OF APPRECIATION TO DARREN EMBRY, VICE PRESIDENT OF COMMUNITY DEVELOPMENT AT FARING Item No. 12. 2023-0840 PRESENTATION OF THE 2019 CALIFORNIA PARKS AND RECREATION SOCIETY (CPRS) AWARD-WINNING INTERGENERATIONAL PROGRAM Item No. 13. 2023-0839 RECOGNITION OF CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING FROM THE GOVERNMENT FINANCE OFFICERS ASSOCIATION Attachments: 1 - Result Letter - Awarded 5 - Certificate (1) Item No. 14. 2023-0846 RECOGNITION OF CARSON WINNING 2023 EAGLE AWARD FROM PRISM ORAL COMMUNICATIONS FOR MATTERS LISTED ON THE AGENDA (MEMBERS OF THE PUBLIC) (LIMITED TO ONE HOUR) The public may address the members of the City Council/Housing Authority/Successor Agency on any matters within the jurisdiction of the City Council/Housing Authority/Successor Agency or on any items on the agenda of the City Council/Housing Authority/Successor Agency, other than closed session matters, prior to any action taken on the agenda. Speakers are limited to no more than three minutes, speaking once. Oral communications will be limited to one (1) hour unless extended by order of the Mayor with approval of the City Council. APPROVAL OF MINUTES Item No. 15. 2023-0809 APPROVAL OF THE FOLLOWING CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MEETING MINUTES: OCTOBER 17, 2023 (REGULAR) Recommendation: Approve the minutes as listed. Attachments: 2023 OCT 17 CC-CSA-CHA Reg Mtg minutes (FINAL).pdf CONSENT (Items 16 to 33) ANY ITEM OR ITEMS MAY BE REMOVED FOR DISCUSSION. These items are considered to be routine items of business and have, therefore, CITY OF CARSON Page 4 Housing Authority/Successor Agency/City Council AGENDA TUESDAY, NOVEMBER 7, 2023 been placed on the CONSENT CALENDAR. For items remaining on the CONSENT CALENDAR, a single motion to ADOPT the recommended action is in order. Item No. 16. 2023-0832 Resolution No. 23-173, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON RATIFYING CLAIMS AND DEMANDS, AS FOLLOWS: TOTAL OF $5,281,399.13 FOR GENERAL DEMANDS, CHECK NUMBERS 169894 THROUGH 170241. TOTAL OF $225.00 FOR CO-OP AGREEMENT DEMANDS, CHECK NUMBERS 1276 THROUGH 1276, WHICH ARE COSTS ASSOCIATED WITH THE CONSTRUCTION OF CAPITAL PROJECTS WITHIN THE FORMER REDEVELOPMENT PROJECT AREA, USING BOND PROCEEDS TRANSFERRED FROM THE SUCCESOR AGENCY TO THE CITY. Attachments: Exhibit 1 Demand Reg File # 2023-0832 Reso# 23-173.pdf Exhibit 1 Demand Reg File # 2023-0832 Reso# 23-173 CA Coop.pdf Item No. 17. 2023-0810 CONSIDER AN UPDATE ON CITY PROJECTS (CITY COUNCIL) Recommendation: RECEIVE and FILE this informational update. Attachments: Community Development Projects Public Works Projects Information Technology Projects Emergency Management and Public Safety Projects Item No. 18. 2023-0812 CONSIDER AN UPDATE ON CITY COMMISSIONS (CITY COUNCIL) Recommendation: RECEIVE and FILE this report. Attachments: Exhibit 1 - Planning Commission Summary Item No. 19. 2023-0819 CONSIDER RATIFICATION OF SETTLEMENT AGREEMENT AND MUTUAL RELEASE BETWEEN THE CITY OF CARSON AND THE HERBERT E. GLEICKE TRUST (CITY COUNCIL) CITY OF CARSON Page 5 Housing Authority/Successor Agency/City Council AGENDA TUESDAY, NOVEMBER 7, 2023 Recommendation: RATIFY the Settlement Agreement, attached as Exhibit 1. Attachments: Gleicke Settlement Agreement and Mutual Release 10.18.2023 Item No. 20. 2023-0837 CONSIDER ADOPTION OF RESOLUTION NO. 23-170, REPEALIN G RESOLUTION NO. 21-119 AND REQUIRING ONLY COMPLIANCE WITH APPLICABLE STATE AND FEDERAL LAW REGARDING NOTARIZATION OF ELECTRONIC AND DIGITAL SIGNATURES FOR CITY CONTRACTS (CITY COUNCIL) Recommendation: 1. ADOPT Resolution No 23-170, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, REPEALING RESOLUTION NO. 21-119 AND REQUIRING ONLY COMPLIANCE WITH APPLICABLE STATE AND FEDERAL LAW REGARDING NOTARIZATION OF ELECTRONIC AND DIGITAL SIGNATURES FOR CITY CONTRACTS." Attachments: Resolution No. 23-170 Item No. 21. 2023-0824 CONSIDERATION OF RESOLUTION NOS. 23-176, AMENDING THE CLASSIFICATION PLAN, RESOLUTION NO. 77-111, BY ADOPTING JOB CLASSIFICATION SPECIFICATIONS FOR ECONOMIC DEVELOPMENT MANAGER (CITY COUNCIL) Recommendation: ADOPT Resolution No. 23-176, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE CLASSIFICATION PLAN, RESOLUTION NO. 77-111, BY ADOPTING THE JOB SPECIFICATIONS FOR ECONOMIC DEVELOPMENT MANAGER." Attachments: Exhibit 1 - Reso No 23-176 - Economic Development Manager Exhibit 2 - Attachment A - Economic Development Manager Job Specifications Item No. 22. 2023-0525 CONSIDER RESOLUTION NO. 23-122, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, DECLARING ITS INTENTION TO GRANT A PUBLIC UTILITY PIPELINE FRANCHISE TO ZENITH ENERGY WEST COAST TERMINALS, LLC AND SETTING THE PUBLIC HEARING" (CITY COUNCIL) CITY OF CARSON Page 6 Housing Authority/Successor Agency/City Council AGENDA TUESDAY, NOVEMBER 7, 2023 Recommendation: TAKE the following action: 1. WAIVE further reading and ADOPT RESOLUTION NO. 23-122 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, DECLARING ITS INTENTION TO GRANT A PUBLIC UTILITY PIPELINE FRANCHISE TO ZENITH ENERGY WEST COAST TERMINALS, LLC AND SETTING THE PUBLIC HEARING" Attachments: Resolution No. 23-122 Pipeline Franchise Application (Zenith) Item No. 23. 2023-0582 CONSIDER APPROVING AMENDMENT NO. 1 TO CONTRACT SERVICES AGREMENT WITH LIGHTHOUSE 4KIDS, INC. (FORMERLY, THE LIGHTHOUSE-HOME FOR MEDICALLY FRAGILE CHILDREN) TO AUTHORIZE A ONE-YEAR EXTENSION FOR CONTINUED PROVISION OF FREE SNACKS AND LUNCH DURING THE SUMMER AND FOR AFTERSCHOOL PROGRAMS AT THE CITY'S PARKS (CITY COUNCIL) Recommendation: TAKE the following actions: 1. APPROVE the proposed Amendment No. 1 to the Agreement (Exhibit No. 1; "Amendment No. 1"); and 2. AUTHORIZE the Mayor to execute Amendment No. 1, following approval as to form by the City Attorney. Sponsors: Community Services Attachments: Amendment No. 1 to Lighthouse Contract C-20-143 - The Lighthouse-Home for Medically Fragile Children, Inc., Food Service Item No. 24. 2023-0833 CONSIDER ADOPTION OF RESOLUTION NO. 23-178 TO ALLOCATE $276,486.67 IN PERMANENT LOCAL HOUSING ALLOCATION (PLHA) GRANT FUNDS FOR HOMELESS PREVENTION RENTAL ASSISTANCE INTO THE FISCAL YEAR 2023-24 BUDGET AND EXPRESSLY AUTHORIZE THE CITY MANAGER TO ADMINISTER DISBURSEMENT OF THE ASSISTANCE TO ELIGIBLE RESIDENTS CITY OF CARSON Page 7 Housing Authority/Successor Agency/City Council AGENDA TUESDAY, NOVEMBER 7, 2023 Recommendation: TAKE the following actions: 1. WAIVE further reading and ADOPT "RESOLUTION NO. 23-178, A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2023-24 BUDGET TO ALLOCATE PERMANENT LOCAL HOUSING ALLOCATION FUND REVENUE" (Exhibit No. 2); and 2. AUTHORIZE the City Manager or its designee to administer the program of processing individual applications for approval of disbursement of the PLHA homeless prevention rental assistance funds from the City to eligible applicants in accordance with a City Manager-approved policy, as may be amended from time to time. Sponsors: Community Development Attachments: 21-PLHA-17197_Executed RES# 23-178- PLHA funds-Homeless Prevention (brj) PLHA Management Policy Homeless Prevention Item No. 25. 2023-0759 CONSIDER THE SERVICE LEVEL AGREEMENT WITH THE LOS ANGELES COUNTY DEPARTMENT OF ANIMAL CARE AND CONTROL (LADACC) (C19-104) FOR FY 2023-24, AUTHORIZE THE CITY MANAGER TO EXECUTE THE SERVICE LEVEL AGREEMENT FOR FY 2023-24 AND ADOPTION OF RESOLUTION NO. 23-164 AMENDING THE FY 23/24 BUDGET FOR THE ANIMAL CARE AND CONTROL CONTRACT (CITY COUNCIL) Recommendation: 1. APPROVE the Service Level Agreement with the Los Angeles County Department of Animal Care and Control (LADACC) for FY 23/24. 2. AUTHORIZE the City Manager to execute the Service Level Agreement with Los Angeles County Department of Animal Care and Control (LADACC). 3. ADOPT RESOLUTION NO. 23-164, A RESOLUTION OF THE CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2023/24 BUDGET IN THE GENERAL FUND. Attachments: Exhibit No. 1 SLR FY2023-24 Carson Exhibit No. 2 Resolution No. 23-164 Exhibit No. 3 Carson Estimates FY2023-24 Exhibit No. 4 Service Billing Rate Memo Item No. 26. 2023-0836 CONSIDER APPROVAL OF AMENDMENT NO. 1 WITH JOHNSON CONTROLS, INC., (C23-083) TO CITY OF CARSON Page 8 Housing Authority/Successor Agency/City Council AGENDA TUESDAY, NOVEMBER 7, 2023 INCREASE VIDEO SURVEILLANCE FOR THE SAFETY AND SECURITY OF CITY FACILITIES DURING NON-BUSINESS HOURS AND ADOPTION OF RESOLUTION NO. 23-180, APPROVING THE BUDGET TRANSFER IN FISCAL YEAR 2023-24 IN THE GENERAL BUDGET TO INCREASE THE JOHNSON CONTROLS, INC CONTRACT BUDGET (CITY COUNCIL) Recommendation: Take the following actions: 1. APPROVE Amendment No. 1 to the Agreement with Johnson Controls, Inc. (Exhibit No. 1; the "Amendment") to increase the contract sum from $5,165,644.08 to $5,851,975.08. 2. ADOPT Resolution No. 23-180, "A Resolution of the Carson City Council approving budget transfer in the fiscal year 2023-24 budget in the General Fund" appropriating $686,331.00 from Project PW1737 to PW1674 to cover Johnson Controls, Inc. contract (C23-083). 3. AUTHORIZE the Mayor to execute Amendment No. 1, following approval as to form by the City Attorney. 1. Attachments: Exhibit No. 1_Amendment No. 1 to Johnson Controls Contract Exhibit No. 2 Resolution No. 23-180 Exhibit No. 3_Carson CO 3 10-10-23_Mobile Surveillance Units Item No. 27. 2023-0822 CONSIDER APPROVAL OF AMENDMENT NO. 3 WITH ALLTECH INDUSTRIES, INC. (C20-117) TO INCREASE SECURITY AT CITY PARKS AND CORPORATE YARD AND ADOPTION OF RESOLUTION NO. 23-174, AMENDING THE FISCAL YEAR 2023-24 BUDGET IN THE GENERAL FUND (CITY COUNCIL) CITY OF CARSON Page 9 Housing Authority/Successor Agency/City Council AGENDA TUESDAY, NOVEMBER 7, 2023 Recommendation: Take the following actions: 1. APPROVE Amendment No. 3 to the Agreement with Alltech Industries, Inc. (Exhibit No. 1; the "Amendment") to increase the contract sum from $1,776,117.00 to $2,454,501.00. 2. ADOPT Resolution No. 23-174, "A Resolution of the Carson City Council amending the fiscal year 2023-24 budget in the General Fund" appropriating $678,384.00 from the General Funds Reserves to the Public Safety GL account to cover Alltech Industries, Inc. contract (C20-117). 3. AUTHORIZE the Mayor to execute Amendment No. 3, following approval as to form by the City Attorney. 1. Attachments: Exhibit No. 1 Amendment No. 3 Alltech Industries Exhibit No. 2 Resolution No. 23-174 Exhibit No. 3 Park Security City of Carson Quote2 Exhibit No. 4 Public Works City of Carson Quote Exhibit No. 5 Alltech_EMEGENCY PURCHASE - MEMO TO CM_Signed Item No. 28. 2023-0803 CONSIDER THE AWARD OF CONTRACT SERVICES AGREEMENT FOR SOLID WASTE CONSULTANT - SB 1383: ORGANIC RECYCLING AND APPROVAL OF RESOLUTION NO. 23-181, “A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2023-24 BUDGET IN THE GENERAL FUND AND SPECIAL REVENUE FUNDS” Recommendation: 1. AWARD a contract services agreement to SEMCO for a 2-year term in the amount of $50,280.00. 2. AUTHORIZE the Mayor to execute a contract services agreement following approval as to form by the City Attorney. 3. APPROVE a 10% contingency in the amount of $5,028 in the event unforeseeable additional services are needed. 4. ADOPT Resolution No. 23-181, "A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2023-24 BUDGET IN THE GENERAL FUND AND SPECIAL REVENUE FUNDS" in the amount of $50,280.00. Attachments: Exhibit 1-RFP 23-007-Solid Waste Consultant-SB 1383 Exhibit 2 (Carson) Agreement for Contract Services with SEMCO Exhibit 3-Bid Register-RFP 23-007 Exhibit 4-SEMCO FInal Proposal Exhibit 5 - Resolution 23-181 SEMCO CITY OF CARSON Page 10 Housing Authority/Successor Agency/City Council AGENDA TUESDAY, NOVEMBER 7, 2023 Item No. 29. 2023-0627 CONSIDER AWARDING A PURCHASE AGREEMENT TO ROADLINE PRODUCTS TO PROVIDE PAINT, PAINT SUPPLIES, SIGN EQUIPMENT AND RELATED SUPPLIES ON AN AS-NEEDED BASIS FOR THE PUBLIC WORKS DEPARTMENT (CITY COUNCIL) Recommendation: TAKE the following actions: 1. AWARD and APPROVE the proposed purchase agreement with Roadline Products Inc., U.S.A. to provide paint, paint supplies, sign equipment and related supplies for the City's Public Works Department for an amount not-to-exceed $600,000 for a three-year term with two one-year extension options. (Exhibit 2) 2. AUTHORIZE Mayor to execute the Agreement following approval as to form by the City Attorney. Attachments: BidRegister_Results Roadline Roadline Purchase Agreement Item No. 30. 2023-0751 CONSIDER APPROVAL OF AMENDMENT TO PUBLIC WORKS CONTRACT WITH OHL USA, INC. FOR THE COMPLETION OF THE STORMWATER AND RUNOFF CAPTURE PROJECT AT CARRIAGE CREST PARK (CITY COUNCIL) Recommendation: 1. APPROVE contract amendment with OHL USA, Inc. (OHL) for Project No. 1515 - Carson Stormwater Capture Facility at Carriage Crest Park to approve Change Order 4 for $348,803.68. 2. AUTHORIZE the expenditure of a 10% construction contingency in the amount of $34,880.37 for any other additional work the city may request as appropriate that may be necessary to complete this project. 3. AUTHORIZE the Mayor to execute the Contract Amendment following approval as to form by the City Attorney. Attachments: Project No. 1515 Location Map OHL USA Amendment Carriage Crest (with attachment) Cooperative Implementation Agreement with Caltrans MOU with County of Los Angeles Procurement Contract with Stormtrap, L.L.C OHL Bidding Schedule Item No. 31. 2023-0763 CONSIDER AWARD OF CONTRACT FOR ON-CALL CONCRETE REMEDIATION SERVICES TO SOUTHERN CALIFORNIA PRECISION CONCRETE, CITY OF CARSON Page 11 Housing Authority/Successor Agency/City Council AGENDA TUESDAY, NOVEMBER 7, 2023 INC. IN AN AMOUNT NOT TO EXCEED $400,000 (CITY COUNCIL) Recommendation: 1. APPROVE the proposed Public Works Agreement with Southern California Precision Concrete, Inc. for the provision of on-call concrete remediation services for a one-year term at a not-to-exceed contract sum of $400,000.00 (Exhibit No. 1). 2. AUTHORIZE the Mayor to execute the Southern California Precision Concrete Contract following approval as to form by the City Attorney. Attachments: Precision Contrete Contract Bid Register_Concrete Remdiation Item No. 32. 2023-0203 CONSIDER APPROVAL OF AMENDMENT NO. 1 TO THE AGREEMENT (21-080) WITH VERNE’S PLUMBING, INC., FOR THE TESTING, REPAIR AND REPLACEMENT OF CITY-OWNED BACKFLOW PREVENTION DEVICES (CITY COUNCIL) Recommendation: 1. APPROVE Amendment No. 1 to the Agreement for Contract Services by and between the City of Carson and Verne's Plumbing, Inc. to increase the contract sum by $44,193.31 such that the total cost of the Contract Agreement does not exceed $94,193.31, and extend the term of the agreement by one year to May 30, 2025, 2. AUTHORIZE the Mayor to execute the amendment after approval as to form by the City Attorney. Attachments: Exhibit No. 1 - Verne_s Plumbing Amendment 1 Item No. 33. 2023-0682 CONSIDERATION OF RESOLUTION NO. 23-160 AND APPROVAL OF FOUR MAINTENANCE CONTRACTS FOR PUBLIC WORKS ANNUAL PAVING MAINTENANCE FOR EACH DISTRICT WITHIN THE CITY OF CARSON (CITY COUNCIL) CITY OF CARSON Page 12 Housing Authority/Successor Agency/City Council AGENDA TUESDAY, NOVEMBER 7, 2023 Recommendation: TAKE the following actions: 1. AWARD a Construction Contract to the lowest responsive and responsible bidder, R.J. Noble Company for the annual paving maintenance at District 1, for a three-year term in the amount of $8,000,000, with the option to extend for two additional one-year terms. 2. AWARD a Construction Contract to the lowest responsive and responsible bidder, All American Asphalt for the annual paving maintenance at District 2, for a three-year term in the amount of $8,000,000, with the option to extend for two additional one-year terms. 3. AWARD a Construction Contract to the lowest responsive and responsible bidder, R.J. Noble Company for the annual paving maintenance at District 3, for a three-year term in the amount of $8,000,000, with the option to extend for two additional one-year terms. 4. AWARD a Construction Contract to the lowest responsive and responsible bidder, R.J. Noble Company for the annual paving maintenance at District 4, for a three-year term in the amount of $8,000,000, with the option to extend for two additional one-year terms. 5. AUTHORIZE the Mayor to execute all four Maintenance Contracts following approval as to form by the City Attorney. 6. WAIVE further reading and ADOPT Resolution No. 23-160, "A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2023/24 BUDGET IN THE GENERAL FUND AND SPECIAL REVENUE FUNDS" 1. Attachments: Ex 1 Ordinance 23-2307 Ex 2 Bid Register Ex 3 BID RESULTS IFB 23-16 B Ex 4 Contract RJ Noble D1 Ex 5 Contract All American Asphalt D2 Ex 6 Contract RJ Noble D3 Ex 7 Contract RJ Noble D4 Ex 8 Resolution 23-160 - 2023-0682 SPECIAL ORDERS OF THE DAY Public testimony is restricted to three minutes per speaker, speaking once (excepting applicants who are afforded a right of rebuttal, if desired), unless CITY OF CARSON Page 13 Housing Authority/Successor Agency/City Council AGENDA TUESDAY, NOVEMBER 7, 2023 extended by order of the Mayor with the approval of the City Council. DISCUSSION (Items 34) Item No. 34. 2023-0813 CONSIDERATION OF ONLY LOCAL UNCONTESTED APPOINTMENTS TO THE CITY’S COMMISSIONS, COMMITTEES, AND BOARDS, AND CITY AFFILIATED ORGANIZATIONS BY MAYOR AND CITY COUNCIL AND CONSIDER ALL (CONTESTED AND UNCONTESTED) APPOINTMENTS TO ALL COMMISSIONS EXCEPT PLANNING COMMISSION, ECONOMIC DEVELOPMENT COMMISSION AND ENVIRONMENTAL COMMISSION (CITY COUNCIL) Recommendation: TAKE the following actions: 1. CONSIDER and only APPOINT uncontested members to the City Commissions, Committees, and Boards; 2. CONSIDER and APPOINT all (contested and uncontested) members to all commissions except Planning Commission, Economic Development Commission and Environmental Commission; 3. CONSIDER and APPOINT members to City Affiliated Organizations; 3. DIRECT the City Clerk to notify all affected appointments of this action in writing; 4. IF APPLICABLE, DIRECT the City Clerk to post and publish in accordance with the Maddy Act. Attachments: Exhibit 1 - November 7, 2023 Agenda Report ORDINANCE SECOND READING MEMORIAL ADJOURNMENTS ORAL COMMUNICATIONS FOR MATTERS NOT LISTED ON THE AGENDA (MEMBERS OF THE PUBLIC) The public may at this time address the members of the City Council/Housing Authority/Successor Agency on any matters within the jurisdiction of the City Council/Housing Authority/Successor Agency. No action may be taken on non-agendized items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each, speaking once. COUNCIL MEMBER REQUESTS TO ADD ITEMS TO FUTURE AGENDAS CITY OF CARSON Page 14 Housing Authority/Successor Agency/City Council AGENDA TUESDAY, NOVEMBER 7, 2023 ORAL COMMUNICATIONS (COUNCIL MEMBERS) ANNOUNCEMENT OF UNFINISHED OR CONTINUED CLOSED SESSION ITEMS (AS NECESSARY) RECESS TO CLOSED SESSION RECONVENE TO OPEN SESSION REPORT OF ACTIONS ON UNFINISHED OR CONTINUED CLOSED SESSION ITEMS ADJOURNMENT CITY OF CARSON Page 15