City Council

CITY COUNCIL MINUTES Tuesday, October 11, 2016 REGULAR MEETING OF THE CARTERVILLE CITY COUNCIL The meeting was held in the Council Chambers with Mayor Bradley M. Robinson presiding. He called the meeting to order at 7:00 p.m. ROLL CALL Bradley M. Robinson Mayor Present Michele A. Edwards City Clerk Present Khristina Hollister Deputy City Clerk Present Mark Carney City Treasurer Present Doug Brinkley Alderman/Ward 3 Present Phyllis Emery Alderman/Ward 4 Present Tom Gentry Alderman/Ward 1 Present John Gooden Alderman/Ward 3 Present Mike Helfrich Alderman/Ward 2 Present James Houseworth Alderman/Ward 1 Absent Tom Liebenrood Alderman/Ward 4 Present Curtis Oetjen Alderman/Ward 2 Present The Mayor declared a quorum present. Others present were: Garry Wiggs, Public Works Director; Ron Rains, Fire Chief; Ralph Graul, Building Inspector; Rhett Barke, City Attorney; Donnie Smoot, Crawford and Associates; John and Kimbra Frost, Citizens; Marvin Oetjen, Kamper Supply; Gary Kesler, Street Department Foreman; Bud Edwards, Parks and Cemetery Departments; Heather Reno, Police Chief; Larry Motsinger and Ed Smith, Lions Club; Bill Kirk, Zoning Board; Gary Cooper, Zoning Board; Melvin Hall, Citizen; Rod Sievers, Citizen Advisory Committee Member; Cliff McCalla, Codes Enforcement Officer; Harry Treece II, Citizen; Ronda and Mike Robinson; Cynde Bunch and Emily Burke, Walker’s Bluff Resort; Janice McConnaughy, HR Specialist; Rich Davis and Representatives from Egyptian Realtors Association, Roundabout Proposal; Marilyn Halstead, Southern Illinoisan; William Bateman, The Courier; Bill Kenner, Twin Lakes Homeowners Association; and T. J. Fricke, Irons in the Fire Developers. Motion 1: Oetjen moved and Emery seconded to approve the minutes of the September 13, 2016 regular Council Meeting as presented. A roll call vote was taken and all present voted yea and the Mayor declared the motion carried. Motion 2: Gooden moved and Emery seconded to approve the minutes of the September 27, 2016 Special Meeting (with the correction of showing Alderman Gooden present instead of absent). A roll call vote was taken, and all present voted yea, and the Mayor declared the motion carried. Minutes of the Carterville City Council Tuesday, October 11, 2016 Page 2 Mark Carney, City Treasurer, presented the September 2016 Treasurer’s Report. Motion 3: Helfrich moved and Liebenrood seconded to approve the September 2016 Treasurer’s Report as presented. A roll call vote was taken, and all present voted yea, and the Mayor declared the motion carried. Recognition of Guests: Emily Burke with Walker’s Bluff Resort introduced herself as the Resort Spokesman, as well as Cynde Bunch as CEO and Founder of Walker’s Bluff. They Mayor explained that they were on the agenda and their concerns would be addressed in a moment. Bill Kenner, 200 Twin Lakes Road, introduced himself as the Past President of the Twin Lakes Homeowner’s Association. He explained that many residents in the area are experiencing ongoing drainage issues. They have contacted the Public Works Director for the City, as well as Crawford Engineering. He looks forward to working with the City on a solution. Motion 4: Emery moved and Helfrich seconded to pay the monthly bills as presented by the City Clerk. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 5: Emery moved and Helfrich seconded to pay the cleaning bill to E & K Cleaning Service for 14 cleanings at the Community Center in the amount of $1,570.00 Roll call vote: Brinkley, yea; Emery, yea; Gentry, yea; Gooden, abstain; Helfrich, yea; Liebenrood, yea; Oetjen, yea. The Mayor declared the motion carried. Emily Burke and Cynde Bunch explained the need for support of the development that is being proposed to the State of Illinois which will include Two Hotels, Year-Round Water Park, Entertainment/Convention Center, Restaurants, a Spa and a Casino. They asked that the City pass a resolution of support for their gaming license for the casino and for State support of this project for economic development in Southern Illinois. Tom Gentry asked where they would obtain water service for this complex and Bunch responded that either Blairsville would provide it or they would get a trunk line directly from Rend Lake. Motion 6: Oetjen moved and Helfrich seconded to pass Resolution No. 423-16, A RESOLUTION SUPPORTING – ENDORSING THE CONSTRUCTION OF THE RESORT AT WALKER’S BLUFF, INCLUDNG THE MULTIPURPOSE CONVENTION CENTER AND DESTINATION COMPLEX PROJECT. All voted yea and the Mayor declared the motion carried. Departments/Committees Parks Department: The Mayor, presented a request for a fee waiver for the Community Center from Rotary. They would like to sponsor a public police forum on October 27, 2016 from 6-7:30pm. John Crawford arrived at 7:13 p.m. Minutes of the Carterville City Council Tuesday, October 11, 2016 Page 3 Motion 7: Emery moved and Liebenrood seconded to allow the free use of the Community Center for the Rotary Club’s Public Police Forum scheduled for Thursday, October 27, 2016. All voted yea and the Mayor declared the motion carried. Bud Edwards addressed the Council regarding the LED light conversion he and his staff have been working on. To date, the walking path, playground area, shelter, and North side of Cannon Drive have been updated with LED bulbs. The original estimate for this process was $3,057.00. However, a grant was approved from DECO/Ameren Illinois in the amount of $780.00 and the supplier agreed to allow the return some older items that were not used for a refund of about $800.00, leaving the total project cost of approximately $1,350.00. Edwards indicated that there is a five year warranty on the new bulbs and Phyllis Emery explained that this new system would give the City a 63% savings in wattage. Motion 8: Emery moved and Liebenrood seconded to approve the LED light conversion at Cannon Park at a cost of $3,057.00 (partial refund from a grant and material return). A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Ron Rains, Fire Chief, explained that they are in the process of getting final information together for the purchase of a rescue boat. The department has collected funds from their Golf Outing to use for this purpose and will be asking for help with this purchase in the future. Also, the IFA Fire Training Weekend has been cancelled. Chief Heather Reno circulated a list of donated property that she would like to have declared surplus so that she can get rid of it. Motion 9: Oetjen moved and Brinkley seconded to declare a list of Police Department donated property as surplus for the purpose of disposing of it. All voted yea and the Mayor declared the motion carried. Chief Reno indicated that the department is having connectivity issues with the Lawman software and Mayer Networks has recommended that we purchase five (5) remote licenses for a total one-time fee of $768.00. Motion 10: Brinkley moved and Oetjen seconded to purchase five (5) Lawman Remote Licenses at a cost of $768.00 from the Police Equipment Fund. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Representatives and Engineers from the Illinois Board of Realtors ($15,000.00 Smart Growth Grant) presented information about the Greenbriar/West Grand intersection. The first step is to evaluate the types of things that can be done to improve the traffic flow at this intersection. Pat Judge and Dennis Sullivan from Gonzalez Companies in St. Louis presented information about construction of a roundabout and explained the benefits. Sullivan reviewed the Feasibility Study and indicated that this type of construction scores high with Federal funding sources. This information was given to start the discussion. The approximate cost would be $350,000.00. Minutes of the Carterville City Council Tuesday, October 11, 2016 Page 4 Bill Kirk asked that we make sure this roundabout would handle school bus traffic. Tom Gentry asked about construction time for a roundabout and Sullivan responded that this could be completed in the summer and would take approximately 40 days. Phyllis Emery commended the Heritage Museum for their Tombstone Talk event held on Sunday, October 9, 2016. It was fabulous and tickets were sold out. They are looking forward to making this an annual event. Motion 11: Helfrich moved and Emery seconded to allow the construction of a storage shed on the northwest corner of property owned by Andrew and Andrea Koester at 507 Dogwood Lane. All voted yea and the Mayor declared the motion carried. Motion 12: Gentry moved and Emery seconded to allow the placement of a metal portable carport in the front/side yard of property owned by Mike and Ronda Robinson at 612 High Court. All voted yea and the Mayor declared the motion carried. Ralph Graul, Building Inspector, distributed his monthly report and presented a request from James Didion for the construction of a 10 X 50 post frame addition at 310 Elles Avenue. Motion 13: Helfrich moved and Gooden seconded to approve the construction of a post frame building addition at 310 Elles Avenue for James Didion. All voted yea and the Mayor declared the motion carried. Jan Campbell retired as Executive Director of the Chamber of Commerce on October 1, 2016 and she has not been replaced. Therefore, there was no report from the Chamber of Commerce. Motion 14: Emery moved and Gentry seconded to sponsor the Downtown Merchants Murder Mystery Dinner Theater on November 10, 2016 at a cost of $1,000.00. (This will provide eight seats to the dinner and proceeds will be earmarked for downtown lighting). A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. The Mayor explained that the new code book has been reviewed by aldermen during the month of September and, with the exception of a few typing errors, is ready to be passed. Motion 15: Liebenrood moved and Helfrich seconded to approve the 2016 Codification from the Illinois Codification Service (page 27-2 at 32A the word is singing and not signing). All voted yea and the Mayor declared the motion carried. Mayor Robinson gave an update on the Mayer Network contract. All computers are backing up properly and have security and firewalls in place. The staff reported that the technicians are very good to work with and are readily available for problems. Minutes of the Carterville City Council Tuesday, October 11, 2016 Page 5 The Mayor announced that the roof repairs are on Baine Roofing schedule and we have solicited a price for cleaning and painting the front awning from Randy Bittle as follows: Painting and Cleaning Awning $2,375.00 (color to be determined) Rental of Equipment 100.00 LED Lighting under Awning $ 950.00 Total---------------- $3,425.00 Motion 16: Gentry moved and Oetjen seconded to approve the cost of maintenance and repairs to the awning at City Hall at a cost of $3,425.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Garry Wiggs solicited one price for the tuck pointing of the City Hall building of $85,000.00. We will have to bid this job and will be working on specifications. The Futiva R.O.W. agreement has not been returned for approval. Motion 17: Emery moved and Gentry seconded to approve the Williamson County Animal Control contract in the amount of $11,541.60 (5,496 population X $2.10). A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. The Mayor announced a Veteran’s Day Ceremony at the Veteran’s Memorial will be held on November 11, 2016 at 11:00 a.m. The Council needs to approve the road closure for this ceremony. Motion 18: Gentry moved and Oetjen seconded to close Division Street on November 11, 2016 at 11:00 a.m. for the Veteran’s Day Ceremony. All voted yea and the Mayor declared the motion carried. The Mayor introduced a request for a team sponsorship in the Bill Lantagne Golf Scramble Fundraiser on October 22, 2016. No action was taken. Motion 19: Gooden moved and Emery seconded to authorize payment of the 2017 Annual Membership Due to the Southern Illinois Mayors Association in the amount of $150.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. The Mayor introduced a Downtown Redevelopment Loan Application from Irons in the Fire Trust for five store fronts at 115 E. Illinois, 117 E. Illinois, 201 Hickory, 100 S. Division and 102 S. Division. These applications have been reviewed and approved by the Finance and Operations Committee. The City would be responsible for the interest on $100,000.00 ($20,000.00 each for five store fronts). Motion 20: Oetjen moved and Helfrich seconded to approve the Downtown Redevelopment Loan Application agreement with Irons in the Fire Trust for payment of loan interest on five store fronts (loan total $100,000.00) for a five year period. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Minutes of the Carterville City Council Tuesday, October 11, 2016 Page 6 Attorney Rhett Barke indicated that the dilapidated properties are still dilapidated and he is still processing paperwork for demolition. The Aldermen are working a new list of properties to be evaluated. The Mayor explained that he has been talking to I.D.O.T. and the engineer about the problems with the closing of West Grand for Phase II street work. All feel that it would be best to delay this work until late April 2017. A traffic study was completed on this intersection and in 90 minutes in the morning 1800 cars went through the intersection. Sierra Bravo, the contractor, has agreed to delay the start date so we need an I.D.O.T. resolution passed for this change. There will be a small additional cost for the delay but it should be $30,000.00 or less. Mike Helfrich asked if the roundabout would be part of this construction next year and Crawford indicated this would be a separate project. Motion 21: Gooden moved and Emery seconded to pass Resolution No. 424-16, A RESOLUTION FOR LOCAL PUBLIC AGENCY AGREEMENT FOR IMPROVEMENT OF ROUTE FAS 2907 – WEST GRAND AVENUE. All voted yea and the Mayor declared the motion carried. Curt Oetjen gave the Water and Sewer Board report as follows:  There were 189 delinquent accounts in the amount of $14,471.41  Water loss: September loss of 80,350 gallons  Leak credits were given in the amount of $414.94  Approximately 800 feet of waterline is complete on West Grand Phase II  The Board will bid for a sewer lining on Willow to complete repairs  Bar Screen is complete  Valley Drive Lift Station complete Engineering Report – John Crawford John Crawford gave a brief update of West Grand Phase I. The project is complete except for a few cleanup issues and he submitted pay estimates for this project. Motion 22: Gooden moved and Emery seconded to approve payment of the following bills for the West Grand Phase I project: Sierra Bravo Contractors Pay Estimate No. 9 $59,425.86 Crawford & Associates Resident Engineering $11,087.15 Holcomb Foundation Engineering Cylinder Testing $ 64.00 A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 23: Emery moved and Gooden seconded to approve payment of the following bills for the MFT Program 2016: Illini Asphalt Corp Invoice 9640 $34,537.72 Crawford & Associates Resident Engineering $ 1,381.51 A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Minutes of the Carterville City Council Tuesday, October 11, 2016 Page 7 Motion 24: Gentry moved and Emery seconded to accept the maintenance of Ashlyn Court and Isabella Drive in in Prairie Grove Subdivision (oil and chip roads) as recommended by the engineer and the Public Works Director. All voted yea and the Mayor declared the motion carried. The Mayor indicated that the Gaming Ordinance is still being refined and we will be scheduling a public hearing in the near future. The Mayor mentioned the following reminders:  The DEN’s 5K for Homeless Veterans - October 15, 2016 at 7:30 a.m.  Pumpkin Path – Monday, October 31, 2016 – 5:00 to 8:00 p.m.  Downtown Merchants Committee – Monday, November 7, 2017 at 10:30 a.m.  SIMPO Committee – Monday, October 10, 2016 at 1:00 p.m.  Mystery Dinner Theater – Thursday, November 10, 2016 – Community Center Motion 25: Gooden moved and Helfrich seconded to adjourn. All voted yea and the meeting was dismissed at 9:12 p.m. ________________________ Michele A. Edwards, City Clerk Next Ordinance No. 1410-16 ___________________________ Bradley M. Robinson, Mayor Next Resolution No. R425-16