City Council

CITY COUNCIL MINUTES Tuesday, January 8, 2019 REGULAR MEETING OF THE CARTERVILLE CITY COUNCIL The meeting was held in the Council Chambers with Mayor Bradley M. Robinson presiding. He called the meeting to order at 7:00 p.m. ROLL CALL Bradley M. Robinson Mayor Present Khristina Hollister City Clerk Present Michele A. Edwards Deputy City Clerk Absent Mark Carney City Treasurer Present John Allsopp Alderman/Ward 3 Present Doug Brinkley Alderman/Ward 3 Present Bud Edwards Alderman/Ward 1 Present Phyllis Emery Alderman/Ward 4 Present Mike Helfrich Alderman/Ward 2 Present Tom Liebenrood Alderman/Ward 4 Absent Curtis Oetjen Alderman/Ward 2 Present Rod Sievers Alderman/Ward 1 Present The Mayor declared a quorum present. Others present were Retia Watson, Secretary/Bookkeeper; Ralph Graul, Building Inspector; Michael Flaningam, Police Chief; Junica Wettig, The Courier; Ronda Robinson; Harriet Mize, Carterville Chamber of Commerce; Allen Latch; Tom Harness, Zoning/Planning Commission; Ron Rains, Fire Chief; Janice McConnaughy, HR Specialist; Donnie Smoot, Crawford and Associates; Jenny Orr and Scarlett Miller, Country Financial; Mark Bollmann, Water and Sewer Board; and Garry Wiggs, Public Works Director. Motion 1: Oetjen moved and Allsopp seconded to approve the minutes of the Regular Meeting of December 11, 2018 as presented. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 2: Emery moved and Helfrich seconded to approve the minutes of the Special Meeting of December 26, 2018 as presented. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Mark Carney, City Treasurer, presented the Treasurer’s Report for December 2018. Motion 4: Helfrich moved and Emery seconded to approve the December 2018 Treasurer’s Report as presented. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Minutes of the Carterville City Council Tuesday, January 8, 2019 Page 2 Recognition of Guests – No Guest Comments or Concerns Motion 4: Emery moved and Oetjen seconded to pay the monthly bills as presented by the City Clerk (including the Southern FS bill – excluding Water and Sewer charges). A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Harriet Mize, Chamber of Commerce Executive Director:  Business Spotlight –WSIL-TV which was a spotlight video about the history of WSIL and former owners Steven and Bonnie Wheeler. Weekly Chamber Spotlights are American Magnetics, Borowiak’s IGA, Rise Above It Bakery and Café and Century 21 House of Realty.  Membership Drive – The Chamber is setting a goal of 200 members for 2019 and invited all present to join the Chamber (membership forms were available).  Dates to Remember: o February 8, 2019 – Chamber Annual Dinner Engineering Report Donnie Smoot, Crawford and Associates, presented the bill from Crawford and Associates for Resident Inspection of the Jersey Alley Project. The project is not closed and we are holding retainage of approximately $3,500.00 for oil and chip, etc. Motion 5: Helfrich moved and Oetjen seconded to approve payment of the bill to Crawford and Associates for Jersey Alley Resident Inspection in the amount of $3,800.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. [To be paid from TIF II funds] Donnie Smoot presented the bill for design and bid preparation for the Mockingbird Ditch Cleanup in the amount of $2,000.00. Donnie Smoot also mentioned that the bids for this project came in over $32,000.00 and the Council tabled this bid at the December meeting. Motion 6: Oetjen moved and Helfrich seconded to approve payment of the bill from Crawford and Associates for design and bid preparation in the amount of $2,000.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Smoot indicated that the Council needs to officially reject all bids for the Mockingbird Ditch Cleanup project and make a decision regarding working with a local contractor (Hall Trucking) and City personnel to complete this project. Motion 7: Edwards moved and Sievers seconded to reject all bids for the Mockingbird Ditch Cleanup project. All voted yea and the Mayor declared the motion carried. There was a lengthy discussion regarding the use of special equipment and personnel from Hall Trucking and the hourly rate that will be used for this project. Garry Wiggs would oversee the project and control the cost. The Council was concerned about the lack of information regarding the hourly rate. Motion 8: Helfrich moved and Brinkley seconded to table a decision regarding completion of the Mockingbird Ditch Cleanup by Hall Trucking on an hourly basis for one week or less for a cost of $7,000.00 to $14,000.00. All voted yea and the Mayor declared the motion carried. Minutes of the Carterville City Council Tuesday, January 8, 2019 Page 3 Departments/Committees Cannon Park and James Street Park The Mayor indicated there were two issues discussed in Committee. The first is a request from Country Financial Company to host a community event at the Bark Park on Saturday, May 18, 2019 which would include a pet fashion show, talent show, silent auction, and vendors (local groomers, veterinarians, pet bakeries, etc.). They would provide a bounce house and have a Bark-A-Que, water for pets, picture with your pet, etc. All proceeds would be donated to the Bark Park. Motion 9: Sievers moved and Allsopp seconded to allow the use of Cannon Park by the Country Financial Company for a dog park fundraiser on May 18, 2019. All present voted yea and the Mayor declared the motion carried. The Mayor introduced a request from SIH for use of the Community Building at a fee reduction. Khrissy Hollister, City Clerk, explained that SIH needs a facility to complete training sessions for patients who are scheduled for major surgery on Thursdays three or four times per month for an hour each. This is needed from June to December 2019 and there are no conflicts at this time. The fee would be $45.00 per session. Edwards mentioned that this reduction in fees comes at a time when we are losing money on the use of the center. However, Emery indicated that this is a short meeting and they have assured us that we will not need to clean up after them so the entire fee would go toward use. Motion 10: Emery moved and Oetjen seconded to approve the use of the Cannon Park Community Center on Thursdays three to four times per month from June to December 2019 at a fee reduction of $45.00 per session to Southern Illinois Healthcare. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Police Department Mike Flaningam, Chief, gave the monthly report for December 2018 (the full detailed report will be available for review at the station):  There were 227 Officer Calls for Service in December (case number generated)  Officers provided assistance to other departments 40 times in December  Code Enforcement generated 2 calls  Attended the Chamber Luncheon on 12/5/18  Christmas in Carterville – 12/7/18 Covered  Officer Tyner attended the Murphy Wall Ribbon Cutting on 12/13/18  Need to renew range fees for Williamson County Gun Club Motion 11: Oetjen moved and Emery seconded to renew the Williamson County Gun Club membership for 2019 in the amount of $500.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Chief Flaningam asked about a Contingent Employment offer for Ryan Hudson. Mr. Hudson has completed his psychological test and physical test. The Mayor indicated that we would need a motion from Council to offer Mr. Hudson a Contingent Employment offer, contingent on his completion of all State and local requirements for the position. He was interviewed by Public Safety Committee and was the first choice for filling the vacated position of Mike Flaningam when he was promoted to Chief. Minutes of the Carterville City Council Tuesday, January 8, 2019 Page 4 Motion 12: Edwards moved and Brinkley seconded to give a Contingent Employment Offer to Ryan Hudson as a full-time Police Officer/Patrolman (pending completion of all State and local requirements for the position). A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Fire Department Fire Chief Ron Rains presented the December monthly report, which shows 84 EMS calls and 20 Fire Calls, and the 2018 EMS Statistics. Rains reported that there are 13 students in the EMS class that they are teaching and they are in their third week. They may offer this class again in the fall. Chief Rains explained the new ESO PCR Software that is now being used for the Ambulance Service to interface Mediclaims for billing and keep records for the department. This new software is $700.00 per month less expensive and easier for personnel to use. It also produces better data and information for us. Rains presented the contract for review and approval. This software cost is $4,103.10 the first year and $495.00 less in subsequent years. This price includes software and hardware. This would replace the Code Red software. Motion 13: Helfrich moved and Brinkley seconded to contract with ESO SOLUTIONS for software/hardware for the Ambulance Service at a cost of $4,103.10. All voted yea and the Mayor declared the motion carried. Building and Codes Ralph Graul, Building Inspector, circulated his monthly report which includes 29 active permits (these include 7 single family dwellings, commercial permits, and various pools, room additions and garages). Graul presented a Variance Request from Susan and Gary Frease asking to construct an addition to their home at 211 West Grand that is 5 ½’ from the west property line. Motion 14: Oetjen moved and Sievers seconded to schedule a Variance Hearing at 6:45 p.m. on February 12, 2019 for Gary and Susan Frease at 211 West Grand. All present voted yea and the Mayor declared the motion carried. Street/Maintenance Department Garry Wiggs, Public Works Director, reported that the Maintenance Department is in need of a diagnostic tool at a cost of $1,399.00 through Harbor Freight (this cost will be split between the Water and Sewer Department and the City. Motion 15: Emery moved and Brinkley seconded to purchase a Zurich diagnostic tool for the Maintenance Department from Harbor Freight at a cost of $1,399.00 (half to be reimbursed by the Water and Sewer Department). A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Garry Wiggs gave a brief update for the Downtown Lighting Program. Burke should start installing lighting next week. They are making good progress and predict that all the poles will be set by late January. Ameren will be coming this month to make the necessary connections. The Mayor has received a tentative date from Ameren for removal of the existing poles during the last week of January. Motion 16: Oetjen moved and Brinkley seconded to pay the 2019 annual dues to the Illinois Municipal League in the amount of $675.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Minutes of the Carterville City Council Tuesday, January 8, 2019 Page 5 The Mayor introduced appointments to the Liquor Advisory Board. Motion 17: Helfrich moved and Edwards seconded to confirm the Mayor’s renewed appointment of John Chaney to the Carterville Liquor Advisory Board serving as a citizen advisor. All voted yea and the Mayor declared the motion carried. Motion 18: Oetjen moved and Allsopp seconded to confirm the Mayor’s appointment of Mallory Martin to the Carterville Liquor Advisory Board serving as an educator. All voted yea and the Mayor declared the motion carried. The Mayor introduced the annual Liability, Property, Auto and Equipment insurance renewal. This was discussed in Public Safety and Insurance Committee and the total cost is $231,515.00. This is about a 3% increase. Motion 19: Oetjen moved and Brinkley seconded to approve the renewal of the ICRMT insurance policy through Gentry Couch Insurance and Risk Services for Liability, Property, Auto and Equipment insurance coverage at a cost of $231,515.00. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Curt Oetjen – Carterville Water and Sewer Board  Delinquent accounts on December were very high last week but there were 60 customers turned off today.  Water sold for November 2018 was 10,305,598 gallons and we purchased 11,565,268 gallons so we had a loss of 1,259,670 gallons  Electronic Meters are being installed slowly due to weather. The meters that are installed are shooting information to the cloud.  The Board approved payment to of $10,000.00 to repair Rotor #4 in the Oxidation Ditch at the Wastewater Treatment Plant which makes the total cost for repair of Rotor #3 and #4 $15,000.00.  Leak Credits - 3 for $149.31  The bids for the Northwest Waterline were over the engineer’s estimates and Rodney Potts will be working on these figures and pairing down costs for presentation to the Board in February. The Mayor introduced an ordinance prohibiting parking on Arctic Fox Drive. This was recommended by Alderman Tom Liebenrood and the Street Committee. Motion 20: Allsopp moved and Emery seconded to approve the pass ORDINANCE NO. 1443-19, AN ORDINANCE PROHIBITING PARKING ON ARCTIC FOX DRIVE. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Minutes of the Carterville City Council Tuesday, January 8, 2019 Page 6 Reminders: Murder Mystery Dinner – Friday, January 18 at 6:00 p.m. Office Closed – Monday, January 21st – Martin Luther King Day Office Closed – Monday, February 18th – President’s Day Motion 21: Helfrich moved and Allsopp seconded to adjourn. All voted yea, the Mayor declared the motion carried and the meeting was dismissed at 7:53 p.m. ____________________________ Khristina D. Hollister, City Clerk Next Ordinance No. 1444-19 ___________________________ Bradley M. Robinson, Mayor Next Resolution No. R434-19