City Council

CITY COUNCIL MINUTES Tuesday, August 13, 2019 REGULAR MEETING OF THE CARTERVILLE CITY COUNCIL The meeting was held in the Council Chambers with Mayor Bradley M. Robinson presiding. He called the meeting to order at 7:00 p.m. ROLL CALL ROLL CALL Bradley M. Robinson Mayor Present Khristina Hollister City Clerk Present Michele A. Edwards Deputy City Clerk Present Mark Carney City Treasurer Present John Allsopp Alderman/Ward 3 Present Douglas Brinkley Alderman/Ward 3 Present William Edwards Alderman/Ward 1 Present Phyllis Emery Alderman/Ward 4 Present Rod Sievers Alderman/Ward 1 Present Tom Harness Alderman/Ward 2 Present Tom Liebenrood Alderman/Ward 4 Present Curtis Oetjen Alderman/Ward 2 Present The Mayor declared a quorum present. Present at the meeting were: Ron Rains, Fire Chief; Marvin Oetjen, Kamper Supply; Harriet Mize, Chamber of Commerce; Allen Latch, Citizen; Ronda Robinson, Citizen; Garry Wiggs, Public Works Director; Rodney Potts, Crawford and Associates; Ralph Graul, Building Inspector, Retia Watson, Bookkeeper/Secretary; Janice McConnaughy, H R Specialist; Harry Treece II, Citizen; RSP Heating and Cooling; Mary Anne Phillips, Citizen; Marty and Jen Hagan, Citizens; Tabby Cook Farner, RSP Heating and Cooling and Christie Mitchell, Carterville Courier. Motion 1: Oetjen moved and Emery seconded to approve the minutes of the Regular City Council Meeting of July 9, 2019 as presented. All present voted yea and the Mayor declared the motion carried. Mark Carney, City Treasurer, presented the Treasurer’s Report for July 2019. Tom Harness asked for a breakdown of the City Gas Tax Fund deposits. Motion 2: Emery moved and Allsopp seconded to approve the July 2019 Treasurer’s Report as presented. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Recognition of Guests – No Comments Motion 3: Sievers moved and Emery seconded to approve payment of the monthly bills as presented by the City Clerk. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Minutes of the Carterville City Council Tuesday, August 13, 2019 Page 2 Engineering Report Rodney Potts, Crawford and Associates, presented information regarding the Motor Fuel Tax Fund street maintenance program for 2019 (Sycamore Road and Twin Lakes area). This work should be completed in the next few weeks. The MFT Audit Adjustment from 2012 was presented in the amount of $299.15. This should be expended from City Gas Tax Funds rather than file a resolution to change the 2012 MFT budget amount. Motion 4: Oetjen moved and Edwards seconded to approve payment of the MFT Audit Adjustment for 2012 in the amount of $299.15 into the MFT fund (to be paid from City Gas Tax Funds). All present voted yea and the Mayor declared the motion carried. Harriet Mize, Chamber of Commerce Executive Director, presented the monthly Chamber report:  Business Spotlight: Poshard Foundation, Farmers State Bank, Clearwave, Peoples National Bank, and Anne West Lindsey District Library, followed by Pizza and Pasta Express for our first spotlight in September.  Next Member Category Promotions – all things weddings, including bridal shops, caterers, photographers, event centers and wedding destination services, etc.  3rd Annual JALC Harrison-Bruce Historical Village Summer Sunday Event – August 25th from 2:00 to 4:00 p.m.  Next Monthly Luncheon – Wednesday, September 4th at the Community Center - Ameren Illinois.  Twilight Glow 5k Run & Poker Walk – Friday, September 6th, Fun Run at 6 p.m. and 5k at 7 p.m.  Chamber Donations: Gum Drops ($250.00); JALC Foundation Golf Scramble ($500.00); Carterville EMS Donation ($400.00)  Save the Dates: o Chamber Office – Closed Labor Day, Monday, September 2nd o Carterville Free Fair – Friday, September 6th and Saturday, September 7th o Carterville Free Fair Parade – 10:00 a.m. Saturday, September 7th o Twilight Glow 5K Run and Poker Walk – Friday, September 6, 2019 o Carterville EMS Golf Scramble – 11:00 a.m. Friday, September 13th Departments/Committees Parks Department Garry Wiggs, Public Works Director, asked for permission to remove the dugouts at the Cannon Park ballfield. Motion 5: Emery moved and Harness seconded to authorize the removal of the Cannon Park dugouts. All present voted yea and the Mayor declared the motion carried. Motion 6: Emery moved and Allsopp seconded to approve the removal of the old playground equipment near the gazebo/ball field at Cannon Park. All present voted yea and the Mayor declared the motion carried. Garry Wiggs reported that we had another incidence of vandalism at the new concession stand at Cannon Park. There was a discussion regarding the existing cameras at Cannon Park and the need for camera coverage at this concession stand. It was mentioned that we should have some additional patrols. Minutes of the Carterville City Council Tuesday, August 13, 2019 Page 3 Police Department Mike Flaningam, Police Chief, was not present at the meeting but submitted the following information:  There were 301 Officer Calls for Service in July (case number generated)  Officers provided assistance to other departments 69 times in July  Code Enforcement generated 30 calls  Chief Flaningam attended: o Major Case Squad on July 17th o Meeting July 17th o SIEG Meeting July 23rd o Chief’s Meeting July 25th o IDOT Networking Meeting (Traffic) at JALC July 26th o FTO July 30th Motion 7: Brinkley moved and Sievers seconded to confirm the Mayor’s appointment of Stacey Sperling as a part-time police officer. All present voted yea and the Mayor declared the motion carried. Motion 8: Brinkley moved and Sievers seconded to table the purchase of an additional police vehicle because of additional questions regarding price and equipment. All present voted yea and the Mayor declared the motion carried. Fire Department Chief Ron Rains indicated that monthly reports are in Council packets and explained the report in some detail (108 EMS Calls/21 Fire Calls). The department received a donation from the Fred G Harrison Foundation for the purchase of a new Ambulance and additional equipment. Rains is asking that the City commit $150,000.00 from the City Ambulance Fund toward this purchase. The City’s Worker’s Comp carrier has shown interest in contributing up to $10,000 additional funds for cot equipment. Motion 9: Brinkley moved and Emery seconded to accept the donation from the Fred G Harrison Foundation and commit up to $150,000.00 toward a new ambulance and additional equipment (funds to be committed from the Ambulance Fund). All present voted yea and the Mayor declared the motion carried. Ron Rains presented information regarding a new sign for the Fire Station. The cost from Roth Signs is $6,122.00 plus an additional $1,000.00 for the addition LED light panel. Rains suggested that this be funded from the Ambulance Fund. Motion 10: Oetjen moved and Allsopp seconded to purchase a new Fire Station Sign from Roth Signs at a cost not to exceed $7,250.00 (to be paid from Ambulance Funds). A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Ron Rains asked about the purchase of the Target Solutions accountability program at a cost of $1,590.00. This program would be very beneficial to the department with monitoring for inspections, inventory, testing of equipment, equipment and medication expiration dates, etc. There was a question regarding annual renewal fees and Chief Rains explained. Motion 11: Sievers moved and Harness seconded to purchase the Target Solutions accountability program at a cost of $1,590.00 (12 month program). A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Ron Rains explained the need for replacement of outdoor lighting with LED lighting. Minutes of the Carterville City Council Tuesday, August 13, 2019 Page 4 Motion 12: Emery moved and Allsopp seconded to purchase the exterior LED Lighting upgrade and new flagpole light for the Fire Station by Pulley Electric at a cost of $661.25. All present voted yea and the Mayor declared the motion carried. Motion 13; Allsopp moved and Brinkley seconded to approve the use of an ambulance, manpower and equipment for the JALC Hunting and Fishing Days (September 28th and September 29th) as recommended by Chief Ron Rains. All present voted yea and the Mayor declared the motion carried. Street Department Garry Wiggs, Public Works Director, explained that the MFT program is still being completed in Twin Lakes and a few other areas in town. The contractor has completed Alta Drive and Nora Lane (off of Sycamore) and Kate Street. The will complete the work in two weeks. Hafer Road cannot be completed until the work is done on East Grand Avenue. The Mayor asked about Jeremy Drive and Wiggs indicated he would be soliciting estimates for asphalt. Cemetery Garry Wiggs reported no problems or concerns with cemeteries. Building and Codes Ralph Graul, Building Inspector, circulated his monthly report which includes 33 active permits (these include 10 single family dwellings, commercial permits, and various pools, room additions and garages). The Mayor explained that there is a variance request from Leslie Koth at 4462 Sycamore Road asking for permission to keep chickens and ducks in a caged area on their property. Motion 14: Oetjen moved and Liebenrood seconded to schedule a variance hearing for Leslie Koth at 4462 Sycamore Road on September 10, 2019 at 6:45 p.m. All present voted yea and the Mayor declared the motion carried. The Mayor explained the change in the Gaming Ordinance which provides for a travel center designation to have gaming 24 hours a day. He explained this would only pertain to Hucks. Motion 15: Liebenrood moved and Emery seconded to approve ORDINANCE NO. 1511-19, AN ORDINANCE AMENDING THE GAMING ORDINANCE TO ALLOW A TRAVEL CENTER LICENSE IN CARTERVILLE TO OPERATE 24 HOURS A DAY. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 16: Emery moved and Liebenrood seconded to approve ORDINANCE NO. 1512-19, ORDINANCE EXPANDING THE WILLIAMSON COUNTY ENTERPRISE ZONE TO INCLUDE BLACK DIAMOND HARLEY DAVIDSON’S NEW BUILDING (This has been approved by the Enterprise Zone Committee but must be formally adopted by Councils and the Williamson County Board). A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Motion 17: Liebenrood moved and Emery seconded to approve a sponsorship in the amount of $300.00 for the Lionite High School Yearbook. All present voted yea and the Mayor declared the motion carried. Minutes of the Carterville City Council Tuesday, August 13, 2019 Page 5 Motion 18: Emery moved and Allsopp seconded to approve the $90.00 per month Sponsorship with River Radio for the Football and Basketball seasons. All present voted yea and the Mayor declared the motion carried. Motion 19: Oetjen moved and Harness seconded to approve payment of the Greater Egypt Regional Planning and development Membership Dues in the amount of $1,374.00. A roll call vote was taken and all present voted yea. The Mayor declared the motion carried The Mayor explained that it is time to renew our life insurance and short-term disability policy for employees. We are currently with UNUM and the new proposal solicited by Janice McConnaughy shows a savings for $672.00 per month with STANDARD with rates guaranteed for three years. Motion 20: Brinkley moved and Liebenrood seconded to change our carrier for employee life insurance and short-term disability to STANDARD at a reduced rate. All present voted yea and the Mayor declared the motion carried. The Mayor explained that we are on track with the TIF III project area and pre TIF agreements for businesses can be approved by the Council now. The Council discussed the date for the Chamber Pumpkin Path and for door to door Trick-or Treating. Harriet Mize and Mayor Robinson recommend that this be approved for Thursday, October 31, 2019. Motion 21: Sievers moved and Liebenrood seconded to designate Thursday, October 31st from 6:00 to 9:00 p.m. as door to door Trick-or-Treating in Carterville and to allow the road closure for Pumpkin Path. All present voted yea and the Mayor declared the motion carried. Curt Oetjen, Water and Sewer Board:  July Delinquent Accounts: 118 Accounts for $10,063.78. July 11th 52 customers were shut off  Water Loss: Purchased 11,761,210 gallons and sold 12,407,150 gallons for a gain of 645,840  Water Leaks: Four (4) leaks in July; 2 on Shawnee Trail, 1 on Carter, and 1 on Sycamore  Center Street Main: Line was cleared testing on July 11th – Taps were also completed  6” Water Main from SIH east to Pin Oak $10,200 cost  Grease Traps: The Board approved to have Police Department deliver four grease trap ordinance violation notices. Customers must bring their business into compliance or face a fine.  Digester Repair: Board approved $2,800.00 for the emergency repair of the digester valves.  Bush Construction - waterline for NW Carterville - Board approved $2,136.00 to Crawford and Associates  LEAK CREDITS: 5 Leak Credits ($471.37) and 30 Pool Credits ($1,252.55)  Meter Damage Fee: Board approved a $250.00 fine for damage to Electronic Meters  August Delinquent Accounts: 200 Accounts for $18,333.87  Water Loss: Purchased 15,197,304 gallons and sold 12,898,990 gallons for a loss of 2,298,314  Generator at Ground Storage: Installed and operational  Pump House: Board approved the installation of High Tide at the pump house for $5,321.76  Water Line Extension 8”: Board approved up to $12,000.00 to upgrade the extension of the waterline from SIH East to Pin Oak Drive from 6” to 8” Minutes of the Carterville City Council Tuesday, August 13, 2019 Page 6  Sludge Blocks: New sludge blocks are installed in one drying bed and this new technology requires less polymer  NW Waterline: o Dean Bush Construction Pay Estimate #2 – $66,896.30 o Crawford and Associates - $8,527.00  LEAK CREDITS: 6 Leak Credits ($532.68) and 12 Pool Credits ($609.82)  Board approved the damage policy for Electronic Meters as written  Board approved Engineering Preliminary Plans for new water tower The Mayor opened a discussion of the Liquor License application for Sera’s Rainbow Cloud and indicated that there are number of problems with the existing application. Motion 22: Oetjen moved and Liebenrood seconded to reject the Liquor License application as presented for Sera’s Rainbow Cloud at 110 W. Plaza Drive. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. The Mayor explained that the $8,500.00 annual donation for the Carterville Chamber of Commerce was withheld last year because of the situation with Pension Funds. The Mayor is asking if the Council is willing to reinstate this donation as in the past. The Finance Committee discussed this issue but there was no definitive decision. The Mayor asked about our financial partnership in the future and indicated that he feels we should support the Chamber’s annual events. Tom Harness asked Harriet Mize about the funding available for the digital sign at the corner of Grand and Division and recommended that the City donate $5,000.00 toward this project (which is estimated to cost $32,000.00 to $36,000.00) in lieu of unrestricted donations. Motion 23: Harness moved and Sievers seconded to donate $500.00 to the Chamber of Commerce 5K Run/Walk on September 6th and $500.00 to Pumpkin Path on October 31st. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. Reminders: Sundays from 11:00 to 2:00 – Farmer’s Market Carterville Free Fair – September 5-7, 2019 JALC Historic Village – July 28th, August 25th, September 29th Veteran’s Day Ceremony – November 11th at 11:00 a.m. Community Thanksgiving – November 28, 2019 Christmas in Carterville – December 6, 2019 Motion 24: Sievers moved and Edwards seconded to adjourn. All present voted yea, the Mayor declared the motion carried and the meeting was dismissed at 8:33 p.m. ____________________________ Khristina D. Hollister, City Clerk Next Ordinance No. 1513-19 __________________________ Bradley M. Robinson, Mayor Next Resolution No. R440-19