City Council

Page 800 CITY OF CARUTHERSVILLE March 4, 2024 Be it remembered the Council of the City of Caruthersville met in regular session Monday March 4, 2024 in the Council room of the Municipal Building at which time and place the following were present: Takella Motton City Clerk Lawrence Dorroh City Counselor Sue Grantham Mayor Terry Privett Sergeant at Arms Grable Councilperson Hood Councilperson Spence (Absent) Councilperson Robinson Councilperson Glass (Absent) Councilperson Bullington Councilperson Lyons Councilperson Fales Councilperson The number of members necessary to consider a quorum being present, the Mayor called the meeting to order and announced the meeting was in session for the transaction of business. The first order of business was the approval of the regular session minutes for February 4, 2024. Councilperson Lyons motion for approval, second by Councilperson Grable, with all in favor. Councilperson Hood made motion for the approval of the closed session minutes of February 4, 2024, second by Councilperson Grable, with all in favor. Councilperson Hood motion for approval of reports and bills, second by Councilperson Grable, with all in favor. Charlie Jones presented to the Council the City of Caruthersville Emergency Operations Plan in cooperation with the State of Missouri Department of Public Safety, and State Emergency Management Agency. The statewide tornado drill will occur Wednesday March 6, 2024 at 11:00 a.m. with the outdoor sirens going off. The Severe Weather Preparedness Week will take place March 4, 2024 through March 8, 2024. The Earthquake Summit will occur March 21, 2024 from 8:30 a.m. to 4:30 p.m. at the Show Me Center in Cape Girardeau, MO. There will also be an Earthquake Exercise Drill provided by SEMA Region E, LEPC’s, LEPD’s and Emergency Management in Poplar Bluff, MO April 4, 2024 from 8:00 a.m. to 4:00 p.m. The next item on the agenda was the acceptance of Lemira Parks resignation from the Park Board, and the appointment of Dustin Price. Councilperson Grable made the motion, second by Councilperson Lyons which resulted in the following vote: Grable Yes Hood Yes Robinson Yes Bullington Yes  Page 801 Lyons Yes Fales Yes There are two members of the Housing Authority Board that terms have expired, and the request is for Lancy Mansfield and Pam Gardner to be reappointed. Councilperson Lyons motion to accept the appointment, second by Councilperson Grable, which resulted in the following vote: Grable Yes Hood Yes Robinson No Bullington Yes Lyons Yes Fales Yes The Board of Adjustment voted to grant a variance for Theresa Jean to build a carport on the side yard of her property. There was only one bid for the Cemetery Mowing, and the bid was opened today. Russ Riggs bid was for $1,400.00 on a 10-day cycle which includes mowing, trimming, edging, and leaf and limb pickup and disposal. Police report; Assistant Chief Terry Privett reported the Swap Clock timeclock company hadn’t got back with him with any details, and he would be looking at other companies. Assistant Chief stated that the stray dogs were a problem, and that they were doing everything possible to get them off the streets. There are two safety grants that are being applied for. The K9 and Patrolman Brotz have been involved in multiple traffic stops, and assisted with a stolen car suspect. The GPS has been installed on the patrol cars, and a panic button was looked at being installed at the Humane Shelter. Assistant Chief Privett requested for a fire/burglary alarm to be installed at the Shelter in which the cost would be offset by an internet bill that has been cancelled. The estimated cost for the alarm would be $1,600.00 with a monthly fee of $24.00 for monitoring. Councilperson Lyons made motion to accept with the expense coming out of Humane Equipment/Maintenance budget. Councilperson Fales second the motion which resulted in the following vote: Grable Yes Hood Abstain Robinson Yes Bullington Yes Lyons Yes Fales Yes Humane report; Karol Wilcox reported that over the course of a year and a half they have picked up five litters of dogs that were located under an abandoned house. Since January 1, 2024 there have been 104 animals picked up. The neglect cases will have to stay, and as they’re medically cleared Rescue will receive a lot of them. There have been a lot of tickets written, and the Parvo has been contained. Fire report; Chief Lynn Moss reported responding to 10 fires since February 5, 2024 as follows: Six brush fires, two structure fires, one vehicle fire, and one mutual aid to Hayti on February 29, 2024. There have been two in-house training exercises and one training on Electric Vehicle firefighting in Hayti. Fire Recovery USA collected on an out of town vehicle fire in the amount of $634.14. Public Works/Alliance; Tyler Hall monthly report is as follows: Administrative/Submitted eDMR for the month of January and the annual infiltration and inflow report. Also, submitted the January Page 802 Compliance Monitoring Report for Groundwater Systems to DNR. Water & Wastewater Treatment/Replaced silent check valves on three pumps to prevent Clearwell overflow and protect pump motors during start up. Vandevanter started work on Well 2 control panel; once work is completed there will be redundancy on wells supplying raw water to the Third St. Plant. The Third St and Industrial Plant operated normally with it meeting additional demand during the freezing weather conditions. Quotes were collected for the needed repair work on the oxidation ditch orbital disc rotor bearings and coupling. The Wastewater Treatment Plant operated normally with a 97.0% BOD removal efficiency and a 97.0% TSS removal efficiency. Regulatory/There were eight bac-T samples taken, with all passing, 30 wastewater samples were also taken with all passing DNR. Collection & Distribution/The level control float and fuse was replaced on the South Ward Lift Station. The GIS implementation for water and sewer infrastructure has started, and work will continue mapping valves, manholes, and meters. A pressure transmitter was replaced at the Truman water storage tank, and A1 Backflow inspected backflow preventers at all the plants in which all passed. Alliance repaired seven main lines, five service leaks, and completed 17 customer service orders plus rodded out three service lines. The repair expenses for December were under budgetd by $17, 315.00, and the chemical expenses were under budgetd by $5,087.00. Quotes for the Orbital Disc Shaft Coupling and Bearing Replacement is as follows: Ressler & Associates $8,625.45 plus installation, Equipment Pro, Inc. $14,046.43, Kagmo Electric Motor $8,154.79 plus freight and shims, C. A. Walker Construction $15,000.00 maximum. Mr. Hall recommends Kagmo because of experience and the small cost of freight and shims. Councilperson Lyons motion to accept with the expense coming out of the Sewer Extension Fund, Councilperson Hood second the motion, which resulted in the following vote: Grable Yes Hood Yes Robinson Yes Bullington Yes Lyons Yes Fales Yes Code Enforcement; Barry Gilmore reported that in addition to GIS mapping; Harmony, that’s part of the Water Department’s system reads meters that can be imported to the GIS. Doors were repaired at the Airport and hoses replaced. The Dispensary Grand Opening was Saturday, and have been opened for several days before the Grand Opening. The Transfer Station is still closed, and the County is working on a solution. Mr. Gilmore is looking at getting bids for Street pavement, and contending with Copeland Dr, 15th St. from Oak to Truman and the finger of 362. Mr. Gilmore will give details of the scope of work that Visu Sewer has done for the next meeting. Library report; Councilperson Fales reported that Marsha Hayes is working on grants for automated doors for the auditorium and side doors. Collector report; Paige Gillock Collections Report from February 1, 2024 to February 29, 2024 is as follows: Real Estate $8,238.45, Personal Property $7,366.41, Drainage Districts $80.00, Miscellaneous $4,479.66, Total Taxes $18,776.66, Interest & Fees $1,387.86, Total Collections $20,164.52. New Business; The Corps of Engineers are looking for a building with their lease expiring. They are needing 7,000 square feet of office space, on-site parking for 15 vehicles, and 25 parking spaces for  Page 803 employees and visitors. The City doesn’t have anything meeting those requirements, but it’s possible that the School District does. Business From the Floor; Charles Motton was concerned about a property located on Rufus that’s affecting the back of the property at 1908 Dudley adjacent to it. The property owner has several code violations which is also a snake den during the season. Recently the property owner cut down a tree that is laying on the Dudley property. Counselor Dorroh stated there were several options as to how it could be dealt with, and Barry Gilmore stated that he was working on it. MODOT Aviation is granting the City $22,000.00 for operations, personnel, cleaning, sanitization, janitorial services, combating the spreading of pathogens at the airport, and debt service payments. Counselor Dorroh provided the Council with the first reading of the ordinance as follows: CITY OF CARUTHERSVILLE, MISSOURI BILL NO. 2024-02 ORDINANCE NO. 2024-02 AN ORDINANCE APPROVING AN AIRPORT RESCUE STATE BLOCK GRANT AGREEMENT BY AND BETWEEN THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION AND THE CITY OF CARUTHERSVILLE UNDER THE AIRPORT IMPROVEMENT PROGRAM AND THE ARP ACT AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CARUTHERSVILLE, MISSOURI, as follows: Section 1. The City hereby approves that certain Missouri Highways and Transportation Commission Airport Rescue State Block Grant Agreement for Project No. 21-081A-3 under the Federal Aviation Administration Airport Improvement Program and ARP act by and between the Commission and the City, a copy of which is attached hereto and incorporated herein by reference (the “Agreement”). Section 2. The Mayor of the City of Caruthersville is hereby authorized and directed to execute the Agreement on behalf of the City. Section 3. This ordinance shall be in full force and effect from and after the date of its passage and approval. READ TWO TIMES, PASSED AND APPROVED on this 4th day of March, 2024. APPROVED AS TO FORM ______________________________ __________________________________ Lawrence Dorroh, City Attorney Sue Grantham, Mayor ATTEST: ______________________________ Takella Motton, City Clerk Page 804 Councilperson Hood motion for the second reading by title only, second by Councilperson Lyons with all in favor. The question being will the bill pass and become law. Councilperson Lyons motion to accept, second by Councilperson Hood which resulted in the following: Grable Yes Hood Yes Robinson Yes Bullington Yes Lyons Yes Fales Yes Counselor Dorroh introduced the following Resolution for DWI Enforcement Grants for the police department as follows: A RESOLUTION ADOPTING POLICIES RELATING TO THE APPLICATION AND ACCEPTANCE OF A GRANT OF FEDERAL FUNDS THROUGH THE MISSOURI DEPARTMENT OF PUBLIC SAFETY Councilperson Lyons motion for approval, second by Councilperson Grable, which resulted in the following vote: Grable Yes Hood Yes Robinson Yes Bullington Yes Lyons Yes Fales Yes Councilperson Lyons motion to go into closed session for the purpose of personnel, Councilperson Grable second the motion which resulted in the following vote: Grable Yes Hood Yes Robinson Yes Bullington Yes Lyons Yes Fales Yes Upon returning from closed session, Councilperson Lyons motion to adjourn, second by Councilperson Hood, which passed unanimously. ATTEST: _____________________________ Mayor ___________________________ City Clerk