City Council

PRE-MEETING AGENDA Casper City Council City Hall, Council Meeting Room Tuesday, December 6, 2022, 5:30 p.m. *Please silence cell phones during the City Council meeting* Beginning Presentation Allotted Time 1. One Cent Community Projects Applications and Reports 5:30 10 min 2. Non-Discrimination Ordinance 5:40 10 min 3. Host Ukraine Request 5:50 10 min Approximate Ending Time 6:00 We are CASPER Communication Accountability Stewardship Professionalism Efficiency Responsiveness One Cent Funding Process Timeline 1. January 30-Solicitation of Applications—Notice can go out very end of January and continue in February. 2. February 1-The applications period will be open the month of February. 3. March 6- Staff compile applications. 4. March 14th- Work Session Applicant Interviews — It is suggested that Council conduct a public meeting which would invite all of the applicants to make a brief presentation about their application and then respond to questions from the City Council. Council could structure the interviews with a short ( three to five minute) statement from the applicant with the rest of the time spent answering specific questions from Council members. 5. March 15th through March 21st- Elimination Round Voting— After the presentations the Council may come to a consensus that some of the projects are not appropriate for 1%#17 Sales Tax funding. Council would use their compilation sheet provided by staff to indicate their support for a request to move on or not. The elimination round" of voting would require that each applicant receive a majority of the Council' s support. Applicants that failed to receive at least five affirmative votes would be eliminated from consideration and not receive any 1%#17 funding. Applicants that receive 5 or more votes would proceed to the next level of consideration. 6. March 22nd- Staff count and compile the votes. 7. March 28th Staff provide a voting sheet on the amount of funding that should be awarded. 8. April 4th- Council Turns in their funding voting sheet. 9. April 11th- Work Session- Voting results are presented to council and Council discusses and can change amounts. 10. May Contracts are drafted by staff 11. June Contracts are approved by Attorney’ s Office 12. June 20th- Contracts are formally approved by Council. PLEASE BE SURE THAT ALL NUMBERS ARE ADDED CORRECTLY AND BALANCE. DO NOT SUBMIT ANY ADDITIONAL PAPERWORK UNLESS REQUESTED Applications are due no later than February 28, 2022 PLEASE SUBMIT ONE ELECTRONIC COPY TO: City Manager' s Office Attention: Fleur Tremel 200 North David Casper, Wyoming 82601- 1553 Any Questions: 307- 235- 8272 Page 1  One Cent #17 Community Projects Funding Request Type or print clearly, form is available in electronic format Please, DO NOT submit any additional documentation unless requested. Todays Date: Organization Requesting Funding Name: Address: Phone #: Fax: Date Organized: Organization Contact Person( s) Name and Title : Phone #: Email: Name and Title : Phone #: Email: Organization Board Members ( if applicable) Name : Office Held: Term: Name : Office Held: Term: Name : Office Held: Term: Name : Office Held: Term: Name : Office Held: Term: Name : Office Held: Term: Name : Office Held: Term: Name : Office Held: Term: Name : Office Held: Term: Name : Office Held: Term: Name : Office Held: Term: Funding History and Amount Requested ( if not applicable, list N/A) Fiscal Year City 2018- 19 Requested) 2017- 18 ( Approved) Please Attach an Agency Organizational Chart Page 1 1. How does your program or organization meet the City Council Goals or povide a service to the City of Casper ? 2. What geographical area & populations are being served by your organization? 3. What programs/ services are currently offered by your organization and how do they affect or serve the City of Casper? Page 2 4. Describe how any past one cent funding was used. 5. Describe how funds requested from One Cent #17 will be used. 6. If your total grant request is more than the previous cycle' s award, please explain why. Page 3 7. How will it affect your program if you do not receive this funding? 8. How does your organization evaluate itself and programs for effectiveness? 9. What other funding opportunities has your organization applied for? Page 4  REQUESTED BUDGET DETAIL Outline in the table below specifically how your request will be used. Example: $ 5,000.00 to pay director’ s salary, which is 6% of total funding request. OF TOTAL ITEM AMOUNT OF FUNDING % REQUESTED EXAMPLE: Director' s Salary $ 5,000.00 6% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% TOTAL REQUESTED $ 0.00 0% Page 5  PROGRAM SALARY AND BENEFIT INFORMATION Provide salary and benefit information for all paid positions, full-time & part- time, including projected changes. Time / Title BenefitsFull- Part-Time Salary Projected Changes EXAMPLE : Director 00Full- Time 55,000. 00 20, 000. 2,000. 00$ TOTALS $ 0.00 $ 0.00 0.00$ Page 6  PROGRAM EXPENDITURE DETAIL Prior Fiscal Year Current Fiscal Year Next Fiscal Year Operating Budget ( Actual) Operating Budget ( Projected) Operating Budget ( Projected) Month / Year: Please Select Month / Year: Please Select Month / Year: Please Select to Month / Year: Please Select to Month / Year: Please Select to Month / Year: Please Select Personnel Full-Time Regular Wages Overtime Wages Part-Time Regular Wages Overtime Wages Employer Contributions Taxes Benefits Other (please list below) Subtotal Personnel 0.00 $ 0.00 $ 0.00 General Administration Postage & Freight Telephone Printing / Duplication Publicity, Dues / Subscriptions Utility Services Professional Services Maintenance Agreements Travel Employees Other ( please list below) Subtotal General Administration $ 0.00 $ 0.00 $ 0.00 Page 8  PROGRAM EXPENDITURE DETAIL Supplies Office Operating Repairs / Maintenance Materials Other ( please list below) Subtotal Supplies 0.00 $ 0.00 $ 0.00 Fixed Charges Insurance Rent/ Lease Other ( please list below) Subtotal Fixed Charges 0.00 $ 0.00 $ 0.00 Other Expenditures Fundraising Expenses Debt Service Other ( please list below) Subtotal Other Expenditures 0.00 $ 0.00 $ 0.00 TOTAL FOR ALL 0.00 $ 0.00 0.00 EXPENDITURES $ Page 8  REVENUE DETAIL Prior Operating Budget Current Operating Budget Next Operating Budget Year Actual Revenue Year Projected Revenue Year Projected Revenue Month / Year: Please Select Month / Year: Please Select Month / Year: Please Select to Month / Year: Please Select to Month / Year: Please Select to Month / Year: Please Select Program Fees United Way Donations Grants - State Grants - Federal Grants - Private Interest Income Other Fundraisers Foundations Corporations County Funding City Funding 1% City Funding Community Promotions City Other Other ( please list below) SUMMARY OF 0.00 $ 0.00 $ 0.00 REVENUES $ Page 9  DEBT DETAIL - CAPITAL OUTLAY List all debts owed by your organization. OwedDebtor DateAmount Anticipated Pay- off DEBT 00TOTAL0. Capital Outlay YearPrior Operating Budget Year Current Operating Budget Year Next Operating Budget Actual Projected Projected Month / Year: Please Select Month / Year: Please Select Month / Year: Please Select to Month / Year: Please Select to Month / Year: Please Select to Month / Year: Please Select Land Buildings Machinery & Equipment Other ( List Below) Capital Outlay Summary 0.00 $ 0.00 0.00 Page 10  REVENUE VS. EXPENDITURE SUMMARY Please Fill in Blue Shaded Boxes) Prior Budget Year Current Budget Year Next Budgeted Year Actual Values Projected Values Projected Values Month / Year: Please Select Month / Year: Please Select Month / Year: Please Select to Month / Year: Please Select to Month / Year: Please Select Month / Year: Please Select Revenue 0.00 $ 0.00 $ 0.00 Line 15 Revenue Detail)$ 1 Expenditure Summary 0.00 $ 0.00 $ 0.00 Total from Expenditure Detail) 2 Capital Outlay Summary 0.00 $ 0.00 $ 0.00 Total from Capital Outlay Detail) 3 Total Expenditures 0.00 $ 0.00 $ 0.00 Line #2 plus line #3 from above) 4 Over/Under Revenues 0.00 0.00 $ 0.00 Subtract line #4 from line#1 above) 5 Total Reserve Breakdown Operating Reserves From Prior Year 0.00 $ 0.00 0.00 see below for definition) 6 Change in Operating Reserve 0.00 0.00 $ 0.00 line #5 from above)$ 7 New Operating Reserve 0.00 $ 0.00 $ 0.00 line #6 (+ or -) line #7 from above) 8 Capital Reserves From Prior Year 0.00 $ 0.00 $ 0.00 see definition below) 9 Change in Capital Reserve 0.00 $ 0.00 $ 0.00 any additions or uses of capital reserves) 10 New Capital Reserve 0.00 $ 0.00 0.00 line #9 (+ or -) line #10 from above) 11 TOTAL RESERVES 0.00 0.00 $ 0.00 $ Please identify the purpose of all reserves being held by your agency: Operating (unrestricted, available for use) vs. Capital (restricted for a particular purpose or project) Below are the definitions for Reserves: Operating Reserves - these are the funds necessary for the organization to cover operating costs. Usually these funds are needed to cover gaps between funding periods, or to cover shortages in revenue. Capital Reserves - Funds restricted for a specific purpose such as for long- term capital investment projects or any other large and anticipated expense( s) that will be made in the future Page 11