Castle Rock Water Commission

Todd Warnke, Chair Amy Blackwell, Vice Chair Castle Rock Water Commission Ernie Foerster Meeting Minutes Clark Hammelman Caryn Johnson Don Trujillo Katherine Redmond Wednesday, November 28, 2018 6:00 PM Castle Rock Water 175 Kellogg Ct., Bldg. 183 Castle Rock, CO 80109 This meeting is open to the public. Three or more Council members may also attend this meeting, during which the items listed herein will be discussed. CALL TO ORDER / ROLL CALL Present 6 - Caryn Johnson, Clark Hammelman, Ernie Foerster, Chair Todd Warnke, Vice Chair Amy Blackwell, and Don Trujillo Attendance 5 - James Townsend, Mark Marlowe, Tim Friday, Carolyn Richards, and Walt Schwarz COUNCIL UPDATE Councilmember Townsend updated the commission on recent Council action, including first reading of a panhandling ordinance, which is focused on agressive solicitation activities, first reading of the water budget allocation ordinance, and resolutions approving the Metzler Park sports turf project, and escrow agreement with Plum Creek Water Reclamation Authority (PCWRA). In addition, the Mayor was presented with the 2018 EDIE Award (Large Community of the Year) by the Economic Development Council of Colorado. COMMISSION COMMENTS Vice Chair Blackwell thanked the Castle Rock Water staff for everything they do, and specifically mentioned the recent email blast regarding conservation messaging. Commissioner Trujillo asked about the booth at Starlighting, and Commissioner Hammelman commented about the deck of playing cards with conservation tips. Staff will bring to the next meeting. Chair Warnke mentioned seeing on a water tank in Chaparral, NM "2003 Best Tasting Water in New Mexico." ADMINISTRATIVE BUSINESS WC 2018-122 Approval of the October Meeting Minutes It was moved by Commissioner Blackwell, seconded by Commissioner Hammelman to approve the October Meeting Minutes with these corrections - 1) typo on page 1 under item WC 2018-109; and on page 2 under Commission Comments, the first paragraph references in two places Commissioner Johnson, when it was Commissioner Redmond. The motion passed by the following vote: Yes: 6 - Johnson, Hammelman, Foerster, Chair Warnke, Blackwell, and Trujillo WC 2018-123 December Meeting Date Discussion After receiving comments from Mr. Marlowe, it was determined that at this time, a Castle Rock Water Commission Meeting Minutes November 28, 2018 meeting during the month of December was not needed. Staff will keep commission apprised if a special meeting is needed. The next regular commission meeting is January 23, 2019. WC 2018-120 Vacancy on Castle Rock Water Commission Applications for the vacancy will be accepted through the month of November. Three applicatons have been received through this date, and interviews tenatively scheduled for Dec. 11. WC 2018-121 Castle Rock Water Commission Appreciation Dinner The commission decided to hold the Appreciation Dinner on February 1. Now that the date has been selected, plans will be finalized with Red Hawk Grill. More information to follow. WC 2018-124 Castle Rock Water Commission Lobby Sign Staff presented the commission with a draft / mock up of the information sign board to be placed in the lobby at Castle Rock Water. The commission thought it was a great idea, and felt that the level of information was sufficient. Staff will move forward on preparing the display. ACTION ITEMS (HIGH PRIORITY / TIME CRITICAL) WC 2018-128 Plum Creek Water Reclamation Authority Cost Sharing Agreement Town Council Agenda Date: Dec. 18, 2018 Mr. Marlowe provided an overview of the capacity expansion agreement for the design and construction of the expansion of the Plum Creek Water Reclamation Authority (PCWRA) treatment plant. This project is a joint project with PCWRA, Castle Pines Metropolitan District, and Castle Pines North Metropolitan District. The governing documents of PCWRA require execution of an expansion agreement when additional capacity is needed at the wastewater treatment plant. This agreement lays out what each entity is paying for and also includes replacing and improving some of the existing facilities. Castle Rock Water staff included the cost of the replacements and improvements into the rate models and there was no movement in the wastewater rates. Costs are within budget and actually lower than initially expected. Existing water customers are only being affected by the costs associated with replacements and improvements, while the actual expansion costs will fall under system development fees. Completion of the expansion is timely with meeting the Town's objectives. It was moved by Commissioner Blackwell, seconded by Commissioner Foerster to recommend the Plum Creek Water Reclamation Authority Cost Sharing Agreement (Expansion Agreement) be approved by Town Council.The motion passed by the following vote: Yes: 6 - Johnson, Hammelman, Foerster, Chair Warnke, Blackwell, and Trujillo WC 2018-130 Plum Creek Water Purification Facility Advanced Treatment Construction Work Package #1 Town Council Agenda Date: Dec. 18, 2018 Castle Rock Water Commission Meeting Minutes November 28, 2018 Mr. Schwarz, project manager for the Plum Creek Water Purification Facility (PCWPF) Advanced Treatment Construction Work Package #1 gave an overview of the project. The project is "leading edge" in the multi level approach to treatment. This project consists of treating collected renewable and reusable water sources from East Plum Creek. Castle Rock Water is planning to pump surface water from the Town-owned Plum Creek Reservoir in Sedalia to the PCWPF. Work Package #2 will be brought back to commission earlier next year, and then on to Council for approval. It was moved by Commissioner Hammelman, seconded by Commissioner Foerster to recommend to Town Council approval of the Plum Creek Water Purification Facility Advanced Treatment Construction Work Package #1. The motion passed by the following vote: Yes: 5 - Johnson, Hammelman, Foerster, Chair Warnke, and Blackwell Recuse: 1 - Trujillo WC 2018-129 Plum Creek Water Purification Facility Advanced Treatment Engineering Services Town Council Agenda Date: Dec. 18, 2018 Mr. Schwarz presented this item to the commission. The agreement, which was awarded to Burns & McDonnell Engineering Co., Inc. covers the engineering services during construction and startup of the project. As the design enginer, they have direct knowledge and experience with the specialized design for this project. In addition, Burns & McDonnell were involved with the original design and construction of PCWPF. It was moved by Commissioner Blackwell, seconded by Commissioner Foerster to recommend Town Council approval of the PCWPF Advanced Treatment Engineering Services Areement .The motion passed by the following vote: Yes: 5 - Johnson, Hammelman, Foerster, Chair Warnke, and Blackwell Abstain: 1 - Trujillo WC 2018-131 Graywater Ordinance Town Council Agenda Date: Dec. 18, 2018 Mr. Marlowe presented the proposed graywater ordinance to commission. This ordinance puts in place the minimum requirements to allow graywater systems in Castle Rock. Sources of graywater include discharges from bathroom and laundry room sinks, bathtubs, showers and laundry machines and have the potential to reduce indoor water consumption by 20%. Castle Rock's ordinance was reviewed with the Water Quality Control Division and meets the minimum requirements of Control Regulation 86. The ordinance includes language specifying that Castle Rock Water is the oversight body for these types of systems, and would be responsible for approval of all systems. Mr. Marlowe responded to a question by Commission Hammelman, that there is interest by the development community since it potentially could include a reduction in system development fees. Also, Commissioner Johnson Asked if Homeowner Associations (HOAs) have to approve. Mr. Marlowe reponded no, that a graywater system is similar to an appliance inside a house; however, it will require maintenance, such as filling up Castle Rock Water Commission Meeting Minutes November 28, 2018 the disinfectant. It was moved by Commissioner Trujillo, seconded by Commissioner Blackwell to recommend Town Council approval of the graywater ordinance as presented.The motion passed by the following vote: Yes: 6 - Johnson, Hammelman, Foerster, Chair Warnke, Blackwell, and Trujillo DIRECTOR FOLLOW-UP AND INFORMATIONAL / UPDATE ITEMS WC 2018-125 Rates & Fees - YTD Actuals vs. Budget; YTD Estimates; and Update on Irrigated Area Project Mr. Marlowe provided an update to the commission on steps being taken in preparing the 2019 Rates & Fees Study. Overall revenues are exceeding budgeted amounts, which is driven by both increased water use and higher than budgeted growth. There was also discussion about the staffing challenges facing Castle Rock Water. Mr. Marlowe responded to Vice Chair Blackwell's question about contributions/donations and how those are received. Mr. Marlowe updated the commission regarding the progress of the irrigated area project. The flyover was completed in October. WC 2018-127 Results of RV Dump Station Survey Town Council Agenda Date: Dec. 18, 2018 Mr. Marlowe updated the commission on the results of the recreational vehicle (RV) dump station survey. The goal of the survey was to determine if there was adequate interest from RV users in paying the fees necessary to provide this service. Of the 424 responses, only 67% had strong interest, but only 69% of those interested were willing to pay the amount needed to fund the dump station. After a brief discussion, the commission made a motion to recommend no further action be taken on the dump station project. It was moved by Commissioner Hammelman, seconded by Commissioner Blackwell to recommend Town Council not proceed with any more support or additional discussions on a dump station. Yes: 6 - Johnson, Hammelman, Foerster, Chair Warnke, Blackwell, and Trujillo WC 2018-126 Results of Starlighting Outreach Mr. Marlowe updated the commission on the results of having a booth at the Starlighting. Overall, it was a successful event. Commissioner Hammelman suggested participating in more spring and summer events. COMMISSIONER MEETING COMMENTS Commissioner Trujillo expressed appreciation to Castle Rock Water for everything they do in trying to educate the public about water - "outstanding job." Commissioner Hammelman again thanked Commissioner Johnson for serving on the commission and congratulated her on being elected to Town Council. Commissioner Johnson commented on the poop fairy video.