Castle Rock Water Commission

Todd Warnke Chair John Wright Vice Chair Castle Rock Water Commission Wyn Barrett Meeting Minutes - Final Clark Hammelman Bill Leung Katherine Redmond Carol Selos Wednesday, August 26, 2020 6:00 PM Castle Rock Water 175 Kellogg Ct., Bldg. 183 Castle Rock, CO 80109 This meeting is open to the public and will be held in a fully virtual format in accordance with Town Council Meeting Special Procedures During Declared Disasters. This meeting will be hosted online and can be accessed qt https://crgov.webex.com, or phone in by calling (720) 650-7664, meeting code 146 515 5522. Three or more Council members may also attend this meeting, during which the items listed herein will be discussed. CALL TO ORDER / ROLL CALL Present 7 - Chair Todd Warnke, Vice Chair John Wright, Commissioner Wyn Barrett, Commissioner Clark Hammelman, Commissioner Bill Leung, Commissioner Katherine Redmond, and Commissioner Carol Selos Attendance 8 - Caryn Johnson, Mark Marlowe, Tim Friday, Jeanne Stevens, Anne Glassman, Jennifer Thompson, Matt Benak, and MaryJo Woodrick COUNCIL UPDATE Councilmember Johnson updated the commission on various Town Council topics from the Aug 18th Council meeting. Topics included a proclamation honoring Jess Loban as it was his last Council meeting, appointing a new member to the Downtown Development Authority, approving the Lochbuie agreement and the Cherokee ground water agreement and easements, approving on second reading the Gateway Mesa Annexation, voting on the Founders Mkt Place site development plan which will be medical facilities, discussing certificates of participation to help pay for the parking spaces within the Encore project, refunding some revenue bonds, discussing the 2021 Town budget and 2021 CRW rates & fees study, approving a 2020 budget amendment, discussing the Pine Canyon Waste Water Facility Site Plan, and approving the Plum Creek widening project. COMMISSION COMMENTS Commissioner Redmond asked how Castle Rock Water (CRW) is dealing with HOA’s and the fact that the HOA’s are penalizing homeowners for their lawns not looking good but homeowners are watering only when they are supposed to. Commissioner Hammelman followed up on Commissioner Redmond’s question and asked that the answer be shared with all. He also asked if the date changed at midnight. Mr. Marlowe will follow up on both Commissioner Redmond and Hammelman’s questions. Commissioner Barrett shared that he has been accepted into the Your Town Academy. Castle Rock Water Commission Meeting Minutes - Final August 26, 2020 At the first meeting the Town Manager and the Mayor both spoke very highly of the Water Commission. Commissioner Barrett stated that he feels very fortunate to be part of the Water Commission. Commissioner Barrett also thanked Mr. Marlowe for the tour of the water plant and shared that if anyone has not been on the tour they should definitely take the time to go. Commissioner Wright is continuing to work on his lawn renovations. He mentioned that they are eligible for a rebate but at this time there are no funds available. He would like for staff and water commission to re-evaluate the funding for rebates in the future. This program is very important and the last two years the funding ran out. He feels it is important to support these programs so that people will continue the conservation efforts. ADMINISTRATIVE BUSINESS WC 2020-071 Approval of the July 22, 2020 Meeting Minutes It was moved by Kathy Redmond and seconded by Bill Leung to approve the meeting minutes for July 22, 2020 as written. The motion passed unanimously with a vote of 7-0. Yes: 7 - Chair Warnke, Vice Chair Wright, Commissioner Barrett, Commissioner Hammelman, Commissioner Leung, Commissioner Redmond, and Commissioner Selos ACTION ITEMS (HIGH PRIORITY / TIME CRITICAL) WC 2020-072 Resolution Approving a Professional Services Agreement for Engineering Design Services for Castle Rock Reservoir No. 2 (CRR2) Town Council Agenda Date: September 15, 2020 Ms. Stevens reported that this is an exciting new project. In 2017 CRW purchased the United Assets. This included Castle Rock Reservoir 1 and the Ravenna Pump Station. In 2020 CRW constructed the Plum Creek Pump Station on the property. The original plan was to expand CRR 1 but CRW has decided to instead construct Castle Rock Reservoir No. 2. The new reservoir will have a capacity of 1,130 acre feet compared to CRR 1 which has 240 acre feet. The new pump station has a pump capacity of 25 million gallons per day (MGD). This will allow CRW to pick up free river conditions on the confluence of east and west Plum Creek as well as capture all of our renewable and reusable effluent supply that is in the creek. Ms. Stevens also shared that the new pump station is on schedule for completion and under budget. It should be ready to go online in the next few months. The pipeline from Sedalia back to Plum Creek Water Purification Facility (PCWPF) is ready to go. At this time staff is waiting for some of the advanced treatments at PCWPF to be completed. The timeline for the new reservoir is in late June/early July CRW issued a request for proposal of design. CRW received 5 proposals. CRW evaluated all proposals, Castle Rock Water Commission Meeting Minutes - Final August 26, 2020 interviewed Wheeler, who was the proposal that fit best. Staff plans to take this item to Town Council in September. Staff will spend 2021 on the design and permitting process. With the goal to start the construction in March of 2022. Ms. Stevens is not sure at this time how long the construction will actually take but staff is planning for about a year and a half. The cost of the project is estimated at $556,000 with an additional $55,700 in contingency. In addition, CRW received a grant from Colorado Water Conservation Board for $125,000 for the design stage. These funds will be received once the design phase is finished. Clark Hammelman moved to recommend Council approval of the above Resolution as introduced by title. John Wright seconded the motion. Motion passed unanimously Yes: 7 - Chair Warnke, Vice Chair Wright, Commissioner Barrett, Commissioner Hammelman, Commissioner Leung, Commissioner Redmond, and Commissioner Selos WC 2020-073 Resolution Approving an Intergovernmental Agreement (IGA) between the Town of Castle Rock Water Enterprise and Denver Water, Parker Water and Sanitation District, and East Cherry Creek Valley Water and Sanitation District for the Rueter-Hess Drought Water Supply Pilot Plan Town Council Agenda Date: September 15, 2020 Mr. Benak shared that this is a novel and simply way to move water without infrastructure by using a reservoir trade or paper trade. The main concept is CRW has water stored in Chatfield Reservoir (about 200 acre feet), Denver Water also has water in Chatfield but does not have water in Rueter-Hess (RHR) yet. Through the WISE water system Denver Water would transmit a certain quantity of water to PWSD that they would be able to use and drink directly. Then PWSD would forgo taking that same quantity of water out of Rueter-Hess for treatment. Then at a mutually agreed upon time CRW and Denver would make a swap. Once Denver Water has an account of water in RHR, CRW and Denver would select a day and an amount and we would swap from our Chatfield account over to the Rueter-Hess account. At the same time Denver would get water into their Chatfield Account. CRW can then treat it through Parker and deliver to our customers. A great way to forge a partnership and get beneficial water in places needed. Bill Leung moved to recommend Council approval of the above Resolution as introduced by title. Kathy Redmond seconded the motion. Motion passed unanimously. Yes: 7 - Chair Warnke, Vice Chair Wright, Commissioner Barrett, Commissioner Hammelman, Commissioner Leung, Commissioner Redmond, and Commissioner Selos WC 2020-074 An Ordinance Amending Titles 3, 4, and 13 of the Castle Rock Municipal Code By Changing Stormwater Development Impact Fees, Renewable Water Resource Fees, Water System Development Fees, Castle Rock Water Commission Meeting Minutes - Final August 26, 2020 Meter Set Fees, and Rate for Bulk Water and Wastewater; and Making Certain Editorial Updates to Such Titles Town Council Agenda Date: September 1 & 15, 2020 Mr. Marlowe explained this is the item that was shared at the last meeting. Nothing significant changed. CRW Staff presented the plan to Town Council at the Aug 18th meeting. Council seemed very supportive of all items including the changes in the rates to system development fees, the elimination of the .67 discount for customers, changing the initial sewer average consumption to be dependent on customer class, and updating our meter set fees in accordance with the actual cost of meters. This item will go back to Town Council on Sept 1st and Sept 15th for final approval. John Wright moved to recommend Council approval of the Ordinance as presented. Clark Hammelman seconded the motion. Motion passed unanimously. Yes: 7 - Chair Warnke, Vice Chair Wright, Commissioner Barrett, Commissioner Hammelman, Commissioner Leung, Commissioner Redmond, and Commissioner Selos WC 2020-075 An Ordinance Approving the Fourth Amendment to the Intergovernmental Agreement between the Town of Castle Rock and Dominion Water and Sanitation District for the Option to Purchase and the First Right of Refusal Regarding Groundwater Rights, Easements and Related Improvements - First Reading Town Council Agenda Date: September 1, 2020 Mr. Marlowe explained this item is related to the Cherokee Ground Water agreement that CRW did with Dominion Water. The original agreement gave Dominion the option to buy CRW water rights on Cherokee Ranch. This water is outside of the Towns system and hard to get to. This water was part of the United purchase. Dominion has now reached out to see if CRW would consider a swap of some of the water rights at Cherokee for some of the WISE capacity that is in excess of what they need. The WISE capacity is something that CRW will need in the future to move the water from Box Elder. This is a pretty good way to receive that capacity without any capital expenditures. We will trade about $1.77 M of groundwater for a like amount of capacity in WISE water infrastructure. Dominion will receive 400 acre feet of Arapahoe Water, 200 acre feet of Denver water, and 20 acre feet of Laramie-Fox Hill water. In addition, they are giving up their option on the remaining 500 acre feet of the Arapahoe Water. Dominion feels that they don’t need that additional water. In exchange CRW will be getting .31 MGD capacity in the Binney Connection an additional .77 MGD from the Western Pipeline, and .33 MGD capacity in the State Land Board Line. Clark Hammelman moved to recommend Council approval of the Ordinance as presented. John Wright seconded the motion. Motion passed unanimously. Castle Rock Water Commission Meeting Minutes - Final August 26, 2020 Yes: 7 - Chair Warnke, Vice Chair Wright, Commissioner Barrett, Commissioner Hammelman, Commissioner Leung, Commissioner Redmond, and Commissioner Selos DIRECTOR FOLLOW-UP AND INFORMATIONAL / UPDATE ITEMS WC 2020-076 Discussion/Direction for two Town-owned Ponds Town Council Agenda Date: September 1, 2020 Mr. Marlowe shared that this item will probably not go forward as originally discussed. CRW Staff has been working with the Parks & Recreation department as well as the Stormwater department and after a lot of consideration staff has decided that the best course of action is to utilize both ponds for water quality treatment for Stormwater. Mr. Marlowe explain that this means staff would drop the level by several feet in each pond and utilize that space as stormwater storage. That would then allow the water to be treated. Staff is working to redesign the project at Paintbrush Park with this concept. CRW will work with Parks and Recreation on additional funding sources including some grants. WC 2020-077 Resolution Approving the Town of Castle Rock/Town of Lochbuie Water Lease Agreement Town Council Agenda Date: August 18, 2020 Mr. Marlowe updated the Commission on the Lochbuie Water Agreement that was presented to Town Council. This is very similar agreement to the one CRW has with Roxborough. CRW is going to use the water in the Bell Mountain Wells. Lochbuie owns capacity in Bell Mountain Wells as well. So this agreement will allow CRW to utilize that capacity when necessary. In exchange CRW will give Lochbuie a like amount in Chatfield Reservoir. Commissioner Barrett asked if there is a document that shows all of the shared resources. Mr. Marlowe shared that there is not really a document but that staff would be able to do a presentation on all of the shared resources at the next meeting. WC 2020-078 Update on the ColoradoScape Makeover Contest Mr. Marlowe shared the five final videos for the ColoradoScape Makeover Contest. They will be placed on Social Media for the public to vote on the final winner. The voting ends August 31st. The Makeover will begin in September. WC 2020-079 A Resolution By the Town Council Stating Its Opposition to the Site Application Submitted by JRW Family Limited Partnership, LLLP, To The Colorado Department of Public Health and Environment For A New Wastewater Castle Rock Water Commission Meeting Minutes - Final August 26, 2020 Treatment Plant to Serve the Pine Canyon Development Town Council Agenda Date: August 18, 2020 Mr. Marlowe shared that CRW staff asked Town Council for authorization to recommend denial of a Site Location Application for a Wastewater Plant for Pine Canyon Development. Council approved the recommendation. At this time CRW staff will send a letter to the Colorado Department of Public Health and Environment (CDPHE) with that recommended denial and an explanation of why. This letter will also be sent to Douglas County, Chatfield Watershed Authority, Tri-County Health Department and the Applicant. WC 2020-080 Update on Covid in Waste Water Mr. Friday updated Commission on COVID in Wastewater. At a meeting a few months ago staff shared that a study was being done to look at COVID in Wastewater. At that time CRW had opted out of the study. Since that time the State of Colorado has gotten involved and has expanded the pilot project. The project will cover 16 wastewater utilities across the Front Range - from Fort Collins to Pueblo. PCWRA volunteered for the study but was not selected. At this time there are no results to share. As staff receives results or information they will share with Commission. COMMISSIONER MEETING COMMENTS Commissioner Barrett hopes that consideration will be made to have the next Water Commission in person. Commissioner Warnke asked for an update on water usage to date and plans for the rest of the season.