Castle Rock Water Commission

David Hammelman, Chair Tony Rathbun, Vice Chair Castle Rock Water Commission Angie Brown Meeting Minutes - Final Brian Gaddie KiKi Miller Melanie Penoyar-Perez Cortland Wolfe Wednesday, June 26, 2024 6:00 PM Castle Rock Water 175 Kellogg Ct., Bldg. 171 Castle Rock, CO 80109 This meeting is open to the public. Three or more Council members may also attend this meeting, during which the items listed herein will be discussed CALL TO ORDER / ROLL CALL Present 5 - Chair David Hammelman, Vice Chair Tony Rathbun, Angie Brown, Brian Gaddie, and Cortland Wolfe Not Present 3 - KiKi Miller, Melanie Penoyar-Perez, and Jason Gray Attendance 6 - Mark Marlowe, Nichol Bussey , Roy Gallea, Erin Evans, Matt Hayes, and Walt Schwarz COUNCIL UPDATE Time was allowed for Director Mark Marlowe to share a council update. COMMISSION COMMENTS Time was allowed for Commissioner Comments. ADMINISTRATIVE BUSINESS WC 2024-053 Selection of Chair and Vice Chair Town Council Agenda Date: NA Angie Brown moved to nominate David Hammelman as the Chair for the 2024-2025 Water Commission. Tony Rathbun seconded the motion. Motion passes 4-0-1 (David abstained) David Hammelman moved to nominate Tony Rathbun as the Vice Chair for the 2024-2025 Water Commission. Cortland Wolfe seconded the motion. Motion passes 4-0-1 (Tony abstained) WC 2024-054 Approval of the May 22, 2024 Meeting Minutes Town Council Agenda Date: NA I move to approve the Minutes as presented. Yes: 5 - Chair Hammelman, Vice Chair Rathbun, Brown, Gaddie, and Wolfe Not Present: 3 - Miller, Penoyar-Perez, and Gray Castle Rock Water Commission Meeting Minutes - Final June 26, 2024 WC 2024-055 Drought Management Plan Stakeholder Committee Town Council Agenda Date: NA Mr. Marlowe explained the purpose of the Drought Management Plan Stakeholder committee meetings and asked for volunteers from the Water Commission to participate. Angie Brown and Tony Rathbun will represent the Water Commission. ACTION ITEMS (HIGH PRIORITY / TIME CRITICAL) WC 2024-056 Resolution Approving a Second Amendment to the Plum Creek Water Purification Facility Expansion Project Construction Agreement with Garney Companies, Inc. for Work Package #2 [1929 Liggett Road Castle Rock, CO] Town Council Agenda Date: NA Mr. Schwarz reported that this is the Second Amendment to the Plum Creek Water Purification (PCWPF) Expansion Construction Agreement. The construction for this project has been broken up in to three work packages and this is technically work package #2. Work package #2 includes the ordering of the ozone and vertical turbine pump packages. The cost for this phase of the project is currently estimated at $6,739,585. This is a small increase over the original estimate due to changes requested by staff. Garney will begin work in October 2024 with the overall construction completion planned for the Spring 2028. I move to recommend to Town Council approval of the Resolution as presented. Yes: 5 - Chair Hammelman, Vice Chair Rathbun, Brown, Gaddie, and Wolfe Not Present: 3 - Miller, Penoyar-Perez, and Gray WC 2024-057 Resolution Approving a Construction Contract between the Town of Castle Rock and Inliner Solutions for the Young American Infrastructure Improvements Sanitary Sewer Rehabilitation Project [In the Young American neighborhood North of Memmen Ridge Open Space] Town Council Agenda Date: July 2, 2024 Ms. Evans explained that this will be a construction contract for the rehabilitation and replacement of aging infrastructure in the Young American Subdivision. This project will include water and sewer infrastructure. The Storm sewer was evaluated in this neighborhood and it was determined to not require upgrades as part of the project. Ms. Evans shared the different types of pipes and the rehabilitation process for each type. The cost of the project is $322,837 with a 10% contingency for a total project Castle Rock Water Commission Meeting Minutes - Final June 26, 2024 budget of $355,121.00. The project is scheduled to start in August 2024 with a completion date of January 2025. I move to recommend to Town Council approval of the Resolution as presented. Yes: 5 - Chair Hammelman, Vice Chair Rathbun, Brown, Gaddie, and Wolfe Not Present: 3 - Miller, Penoyar-Perez, and Gray WC 2024-058 Resolution Approving a Construction Contract between the Town of Castle Rock and Velocity Constructors, Inc. for the Bell Mountain Well Vault Upgrades Project [Well vault site near the Bell Mountain Water Treatment Plant] Town Council Agenda Date: July 2, 2024 Ms. Evans shared that the purpose of this project is to replace the existing flow meter with two new flow meters that will allow both wells to operate simultaneously as well as add the piping from the newly drilled well to the meter vault. The project includes two new flow meters, updates to the electrical system and a pipe from the new well, that was recently drilled to replace one of the existing wells that has failed. The cost for this project is $739,284 with a 10% contingency for a total estimated cost of $813,213.00. This project is scheduled to start in August 2024 and be completed in December 2024. I move to recommend to Town Council approval of the Resolution as presented. Yes: 5 - Chair Hammelman, Vice Chair Rathbun, Brown, Gaddie, and Wolfe Not Present: 3 - Miller, Penoyar-Perez, and Gray WC 2024-059 Resolution Amending the 2023-2024 Denver Basin Rehab Project Agreement Town Council Agenda Date: July 16, 2024 Mr. Benak reported that this item is an amendment to the original agreement with Applied Ingenuity for the 2023/2024 Denver Basin Wells Rehabilitation and Pumping Equipment Replacement Project. Under the initial contract CRW targeted 4 wells for rehab and replacement, as well as video investigation of the three Bell Mountain Ranch (BMR) Wells. Due to unforeseen issues with some of the wells such as old equipment and additional cleaning the authorized contingency has been expended and Castle Rock Water Commission Meeting Minutes - Final June 26, 2024 additional authorization is needed to complete the project scope. The additional contingency is $43,517.65. CRW has also recommended extending the substantial completion date to August 31, 2024. I move to recommend to Town Council approval of the Resolution as presented. WC 2024-060 Resolution Approving an Intergovernmental Agreement with Central Colorado Water Conservancy District for the South Platte River Basin Project Partnerships [Douglas and Weld Counties] Town Council Agenda Date: July 16, 2024 Mr. Marlowe explained that this item is an Intergovernmental agreement with Central Colorado Water Conservancy District to partner on projects that would have a mutual benefit to both parties. The agreement allows both parties to explore beneficial projects, the specific projects will be shared with Water Commission and Town Council as they are developed. I move to recommend to Town Council approval of the Resolution as presented. Yes: 5 - Chair Hammelman, Vice Chair Rathbun, Brown, Gaddie, and Wolfe Not Present: 3 - Miller, Penoyar-Perez, and Gray DIRECTOR FOLLOW-UP AND INFORMATIONAL / UPDATE ITEMS WC 2024-061 Resolution Approving an Intergovernmental Agreement with Central Colorado Water Conservancy District to Trade Rothe Water for Chatfield Water Town Council Agenda Date: July 16, 2024 Mr. Benak shared an informational presentation on an opportunity with Central Colorado Water Conservancy District to trade Rothe water for Chatfield water. WC 2024-062 5 Year Financial Plan Town Council Agenda Date: NA Ms. Bussey shared an informational presentation on the 5 Year Financial Plan for Castle Rock Water. WC 2024-063 Proclamation: Smart Irrigation Month - July 2024 Town Council Agenda Date: NA Mr. Marlowe reported that Town Council proclaimed July as Smart Irrigation month. The Proclamation was attached for information. Castle Rock Water Commission Meeting Minutes - Final June 26, 2024 WC 2024-064 Resolution Approving a Private Dump Station at the StorHaus Garage Condo Recreational Vehicle Storage Facility [4390 Regent St. (Meadows Filing 17, Area No. 2)] Town Council Agenda Date: June 18, 2024 Mr. Marlowe explained that this item had gone to Town Council prior to the Water Commission and therefore is an informational update only. WC 2024-065 Update on June 9th Storm Town Council Agenda Date: NA Mr. Marlowe shared an update on steps that have been taken since the June 9th storm event. WC 2024-066 Upcoming Town Council Items Town Council Agenda Date: NA This is a standing item that will be used to share information about projects that are being worked on at the time of the meeting but that staff doesn’t have information ready yet. There were no items at this time. COMMISSIONER MEETING COMMENTS Time was allowed for Commissioner Comments.