Public Works Commission

Gio DiDomenico, Chair Joel Wood, Vice-Chair Public Works Commission Charles Fletcher Meeting Minutes - Final Greg Meyers Brad Patton Kevin Raasch Katheryn Wille Monday, April 1, 2024 5:30 PM Castle Rock Service Center 4175 N. Castleton Court Castle Rock, CO 80104 This meeting is open to the public. Please note that all times indicated on the agenda are approximate and interested parties are encouraged to be present earlier than the posted time. Three or more Council members may also attend this meeting, during which the items listed herein will be discussed. Dinner and Informal Discussion Call To Order Present 9 - Commissioner Kevin Raasch, Commissioner Brad Patton, Chair Gio DiDomenico, Commissioner Katheryn Wille, Commissioner Katheryn Wille, Commissioner Joel Wood, Vice Chair Joel Wood, Commissioner Greg Myers, and Commissioner Charles Fletcher Attendance 5 - Dan Sailer, John LaSala, Aaron Monks, Jacob Vargish, and Monica Cammalleri Public Comment on Items Not on the Agenda There were no public comments. Action Items PWC 2024-012 March 4, 2024 Public Works Commission Meeting Minutes A motion made by Commissioner Meyers and seconded by Commissioner Raasch to approve the minutes from March 4, 2024. Motion passes 7-0 Yes: 8 - Commissioner Raasch, Commissioner Patton, Chair DiDomenico, Commissioner Wille, Commissioner Wood, Wood, Commissioner Myers, and Commissioner Fletcher PWC 2024-013 A Resolution Approving the First Renewal of the Service Agreement Between the Town of Castle Rock and Colorado Barricade for 2024 Pavement Marking Maintenance As the pavement markings reach the end of their lifespan, they are replaced to maintain the visibility of the lines for the safety of all users within the transportation network. We also strive to select the right materials that offer the lowest total lifecycle cost. A motion made by Commissioner DiDomenico and seconded by Commissioner Patton to approve the Resolution Approving the First Renewal of the Service Agreement Between the Town of Castle Rock and Colorado Barricade for 2024 Pavement Marking Maintenance Yes: 8 - Commissioner Raasch, Commissioner Patton, Chair DiDomenico, Commissioner Wille, Commissioner Wood, Wood, Commissioner Myers, and Commissioner Fletcher PWC 2024-014 Resolution Approving a Management Agreement Between the Town of Public Works Commission Meeting Minutes - Final April 1, 2024 Castle Rock and Dawson Trails Metropolitan District No. 1 for Construction Management of Dawson Trails Boulevard (West Frontage Road) Project The Dawson Trails development will start constructing improvements along the future corridor of Dawson Trails Blvd. during the timeframe that Dawson Trails Blvd. construction will need to begin for CVI. With this construction occurring simultaneously it was recognized that efficiencies can be gained by having a coordinated effort to manage the adjacent projects and the Town project. The following questions were asked by the Commission: 1. Does PW have the ability to choose the construction Management? a. For our typical Construction Management on projects we solicit proposals and evaluate them again the Request for Proposals and the project needs. In this case the District has selected the construction management company. Our agreement is with the Metro District; the construction management will be the company they have selected. The developer/District personnel, as well as the construction management company have been involved with the interchange project from basically the start of design in 2021, and has demonstrated great concern and interest in providing a quality project and development the Town and community can be proud of. 2. What materials are they using for the roads? a. Typical, the curb will be concrete, and the pavement will be Asphalt Pavement. 3. Is there going to be only 1 metro district? a. For the area where we are constructing Dawson Trails Blvd, there is only on Metro District - Dawson Trails Metropolitan District No. 1 4. Any requirements to contribute dollars? a. The Metro District is contributing $50M to CVI, which includes the Town’s portion of Dawson Trails Blvd. 5. Is there oversight on who can manage the debt? a. I’m not familiar to be able to speak of what the requirements of debt management is for a Metro District. 6. What is the experience in giving CM over to another agency? And do you have faith in company? a. We have done an agreement like this with at least one other project. The Roundabout at Wilcox and South Street. The developer managed the project, Town did inspections and paid for the construction. That worked great, and this agreement is based off of what was developed for that project. The interaction and exposure I have had with the people associated with the District and construction management company through working with them on the interchange has been great. I have faith the partnership will be beneficial to the Town and the Public Works Commission Meeting Minutes - Final April 1, 2024 project. 7. With the metro district has PW had any falls? a. The Dawson Trails Metro District is fairly new, there has not been any issue to date. A motion made by Commissioner Wood and seconded by Commissioner Fletcher to approve the Resolution Approving a Management Agreement Between the Town of Castle Rock and Dawson Trails Metropolitan District No. 1 for Construction Management of Dawson Trails Boulevard (West Frontage Road) Project. Motion passes 5-2. Yes: 6 - Commissioner Raasch, Commissioner Patton, Chair DiDomenico, Commissioner Wood, Wood, and Commissioner Myers No: 2 - Commissioner Wille, and Commissioner Fletcher Informational / Discussion Items PWC 2024-015 Project Updates Dan Sailer, Public Works Director gave an overview of the current Public Works projects/programs which was provided to the Commission in their packet Town Council Liaison Comments Councilperson Hollingshead was not present, no update given. Commissioner Comments / Questions Adjourn There being no further business, the meeting was adjourned at 6:26 p.m.