Standing Committee Meeting

MEETING OF STANDING COMMITTEES City Hall, 220 Clay Street December 19, 2022 The meeting of Standing Committees met at City Hall at 5:15 p.m. on December 19, 2022, with the following Committee persons in attendance: Councilmembers Susan deBuhr, Kelly Dunn, Simon Harding, Daryl Kruse, Dustin Ganfield, Gil Schultz, and Dave Sires. Staff members from all City Departments and members of the community attended in person. Finance & Business Operations Committee: Chair Dunn called the meeting to order and introduced the only item on the Finance & Business Operations Committee Agenda, Capital Improvements Program (CIP) and introduced City Administrator, Ron Gaines. Mr. Gaines gave introductory comments and then introduced Finance & Business Operations Director, Jennifer Rodenbeck. Ms. Rodenbeck stated the CIP is a planning document and does not authorize or fund projects. Funding of projects will be coordinated with the annual budget process. There are 212 projects on the CIP for a total of approximately $460 million and approximately 50 different funding sources. Major projects impacting the CIP are Main Street, Cedar River Recreation Project, Aldrich School Connection, High School pool and the UNI Dome renovation. Chair Dunn opened the meeting for council discussion. Councilmembers asked if item #36 (Parking Lot: Downtown Parking Structure) was new, yes, its additional for 2023. Councilmembers expressed concerns with item #35 (Parking Lot: Downtown Parking Ramp Study). Ms. Rodenbeck explained this would include a feasibility study that could include, location, pricing, and type of structure. It was moved by Ganfield and seconded by Kruse to move the funding for each year, item #36 back one year. The motion was put to vote. Aye: deBuhr, Dunn, Harding, Kruse, Ganfield, Shultz, and Sires; Nay: None. Councilmembers and staff also referenced previous direction from Council pertaining to the location of a parking ramp. Councilmembers discussed item #58 (Community-wide Strategic Plan). It was moved by Kruse and seconded by Ganfield to move funding from FY2028 to FY2024 & FY2025. The motion was put to vote. Aye: deBuhr, Kruse, Ganfield, Shultz, and Sires; Nay: Dunn and Harding. Councilmembers discussed item #59 (Comprehensive Plan & Zoning Code Updates); no changes. Councilmembers asked about removing the UNI funding amount portion shown in item #53 (UNI Done Renovation). It was moved by Harding and seconded by Ganfield to include an asterisk in UNI’s funding portion. The motion was withdrawn by Harding. Councilmembers discussed adding asterisks to the revenue sources page of the CIP (page 9). It was moved by Ganfield and seconded by Kruse to add asterisks to page 9. The motion was put to vote. Aye: deBuhr, Dunn, Harding, Kruse, Ganfield, Shultz, and Sires; Nay: None. Councilmembers discussed the purchases previously bought with funds from item #64 (Resilience Initiatives). It was moved by deBuhr and seconded by Schultz to remove item #64 from FY2024. There was discussion about changing the name of the item, but this was not included in the motion. The motion was put to vote. Aye: deBuhr, Kruse, Ganfield, Shultz, and Sires; Nay: Dunn and Harding. Councilmembers discussed item #184 (P511 Replacement Aerial Truck), no changes. Councilmembers discussed item #203 (Replacement of Thermal Imaging Units), no changes. Ms. Rodenbeck stated the changes will be included at the City Council public hearing on January 3, 2023. Committee of the Whole: Chair Harding called the meeting to order and introduced the only item on the Committee of the Whole Agenda, Format of FY2024 City Council Goals, Work Program and Short-Term Financial Plan document and introduced Mayor Robert Green. Mayor Green requested to move “Foster Organizational Excellence” from its current position as Goal #5 to Goal #1, relocate the Short-Term Financial Plan from “Section 6” to its own new part and expand the “Promote Economic Development” goal descriptor. It was moved by Ganfield and seconded by Dunn to move forward with the above recommended changes as requested by Mayor Green in the memo dated December 13, 2022, to the January 3, 2023, City Council meeting. The motion was put to vote. Aye: Dunn, Harding, Kruse, Ganfield, Shultz, and Sires; Nay: deBuhr. Councilmembers discussed removing goal #1, section 5, line f, (Continue to support the development of a city Resilience Plan to identify opportunities for increased city resiliency & sustainability). It was moved by Ganfield and seconded by Kruse to remove line f. The motion was put to vote. Aye: deBuhr, Dunn, Harding, Kruse, Ganfield, Shultz, and Sires; Nay: None. Meeting adjourned at 6:27 p.m. Minutes by Kim Kerr, Administrative Supervisor