City Council

CITY OF CEDAR RAPIDS, IOWA MINUTES OF THE CITY COUNCIL REGULAR SESSION March 12, 2024, 12:00 PM City Council met in Regular Session in the Cedar Rapids City Hall Council Chambers, 101 First Street SE, Cedar Rapids, Iowa. Present, Mayor Tiffany D. O’Donnell and Council members Marty Hoeger, David Maier, Scott Olson, Tyler Olson, Scott Overland, Dale Todd and Ashley Vanorny. Absent, Council member Ann Poe. Also present were City Manager Jeff Pomeranz and City Attorney Vanessa Chavez. The invocation was given by Public Safety Chaplain Rick Gail. Pledge of Allegiance. Mayor O’Donnell presented a Proclamation declaring March 2024 as Women’s History Month. Mayor O’Donnell presented a Proclamation recognizing the Cedar Rapids Jefferson High School Academic Decathlon Team. Resolutions and motions were adopted with all Council members and Mayor O’Donnell voting “Aye” unless noted. 1. A public hearing was held to consider amending Chapter 32 of the Municipal Code, Zoning, to update zone districts, use-specific standards, development standards, review and approval procedures, nonconformities and definitions (Haley Sevening). (Council Priority) No comments or objections were heard or filed. a. a. First Reading: Ordinance amending Chapter 32 of the Municipal Code, Zoning, to update zone districts, use-specific standards, development standards, review and approval procedures, nonconformities and definitions. Council member Vanorny moved the approval of the Ordinance on its first reading and that it be filed in the office of the City Clerk for public inspection, as required by law, to be considered for action at a later date; seconded by Council member S. Olson. Absent: Council member Poe. Result: Approved. 1  2. A public hearing was held to consider repealing Chapter 32B of the Municipal Code, Floodplain Management, and enacting a new Chapter 32B in its place to continue participating in the National Flood Insurance Program, qualify for increased premium discounts for property owners, and adopt higher protection standards within the Special Flood Hazard Areas and for critical facilities in the shaded X Flood Zones (Mathew Langley). No comments or objections were heard or filed. b. a. First Reading: Ordinance repealing Chapter 32B of the Municipal Code, Floodplain Management, and enacting a new Chapter 32B in its place to continue participating in the National Flood Insurance Program, qualify for increased premium discounts for property owners, and adopt higher protection standards within the Special Flood Hazard Areas and for critical facilities in the shaded X Flood Zones. Council member Todd moved the approval of the Ordinance on its first reading and that it be filed in the office of the City Clerk for public inspection, as required by law, to be considered for action at a later date; seconded by Council member Overland. Absent: Council member Poe. Result: Approved. 3. A public hearing was held to consider the authorization of a Loan and Disbursement Agreement and the issuance of not to exceed $3,100,000 Sewer Revenue Capital Loan Notes (Dave Wallace). No comments or objections were heard or filed. c. 0279-03-24 a. Resolution instituting proceedings to take additional action for the authorization of a Loan and Disbursement Agreement and the issuance of not to exceed $3,100,000 Sewer Revenue Capital Loan Notes. Council member T. Olson moved to approve; seconded by Council member Hoeger. Absent: Council member Poe. Result: Approved. 4. A public hearing was held to consider the proposed plans, specifications, form of contract and estimated cost for the J Ave WTP Storm Sewer Improvements project (estimated cost is $200,000) (Dave Wallace). No comments or objections were heard or filed. d. 0280-03-24 a. Resolution adopting plans, specifications, form of contract and estimated cost for the J Ave WTP Storm Sewer Improvements project. Council member Maier moved to approve; seconded by Council member Overland. Absent: Council member Poe. Result: Approved. 5. A public hearing was held to consider the proposed plans, specifications, form of contract and estimated cost for the ADA Compliance at McGrath Amphitheater project (estimated cost is $492,000) (Jeff Koffron). (Council Priority) No comments or objections were heard or filed. e. 0281-03-24 a. Resolution adopting plans, specifications, form of contract and estimated cost for the ADA Compliance at McGrath Amphitheater project. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 2  Public comments were heard. Motion to approve the agenda. Council member S. Olson moved to approve; seconded by Council member Todd. Absent: Council member Poe. Result: Approved. Motion to approve the consent agenda. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 6. Motion to approve the minutes. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0282-03-24 7. Resolution approving Neighborhood Work Plans for eleven Neighborhood Associations for Fiscal Year 2025. (Council Priority) Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0283-03-24 8. Resolution of support authorizing sponsorship of a Business Financial Assistance Application from Danisco US Inc. to the Iowa Economic Development Authority’s High- Quality Jobs Program for a plant expansion at 1000 41st Avenue Drive SW. (Council Priority) Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0284-03-24 9. Resolution of support authorizing sponsorship of a Business Financial Assistance Application from Heaviside LLC to the Iowa Economic Development Authority’s High-Quality Jobs Program for the construction of one or more data centers along 76th Avenue SW and Edgewood Road SW in the Big Cedar Industrial Center. (Council Priority) Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0285-03-24 10. Resolution authorizing a Letter of Agreement with the American Federation of State, County, Municipal Employees Local 620 for wage increases in fiscal years 2025 and 2026. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 3 0286-03-24 11. Resolution authorizing the Executive Director of the Cedar Rapids Civil Rights Commission to attend the National League of Cities Conference in Washington, DC in March 2024 for an estimated amount of $3,700. (Council Priority) Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0287-03-24 12. Resolution authorizing a Fire Department employee to attend Administrator Training ESO in Austin, TX in April 2024 in the amount of $3,549. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0288-03-24 13. Resolution authorizing the Police Chief to attend the Benchmark Cities Summit and International Association of Chiefs of Police Division Midyear Conferences in San Antonio, TX in March 2024 for an amount not to exceed $3,500. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0289-03-24 14. Resolution authorizing a Police Lieutenant to attend the Benchmark Cities Summit and International Association of Chiefs of Police Division Midyear Conferences in San Antonio, TX in March 2024 for an amount not to exceed $3,500. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0290-03-24 15. Resolution authorizing a Police Officer to attend Crash Investigations 2 Training in Naperville, IL in March 2024 for an amount not to exceed $4,500. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 16. Motions setting public hearing dates for: a. March 26, 2024 (Special Session) – to consider the proposed property tax amount and property tax levy for fiscal year 2025.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. b. March 26, 2024 – to consider amendments to the Section 8 Housing Choice Voucher Program Public Housing Agency Annual Plan and Administrative Plan. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 4  c.March 26, 2024 – to consider a change of zone for property at 1630 1st Avenue NE from T-MC, Traditional-Mixed Use Center District, to U-NG, Urban-Neighborhood General District, as requested by BCMT, LLC. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. d. May 14, 2024 – to consider submittal of the FY25 Consolidated Transit Funding Application to the Iowa Department of Transportation for federal and state transit funding assistance.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 17. Motions setting public hearing dates and directing publication thereof, filing plans and/or specifications, form of contract and estimated cost, advertising for bids by posting notice to bidders as required by law, and authorizing City officials or designees to receive and open bids and publicly announce the results for: a. March 26, 2024 – 4th Street SE from 1st Avenue E to 5th Avenue SE East Central Quiet Zone Improvements project (estimated cost is $510,000). (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. b. March 26, 2024 – 2024 On Call Concrete Repairs project (estimated cost is $125,000).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. c. March 26, 2024 – Replace North Elevator in City Hall project (estimated cost is $265,000).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 18. Motion approving the beer/liquor/wine applications of: a. Casey’s General Store #2765, 5050 Northland Avenue NE. b. Casey’s General Store #2768, 1201 1st Avenue SE. c. Casey’s General Store #2776, 701 Ellis Boulevard NW. d. Casey’s General Store #2782, 1495 Blairs Ferry Road NE. e. Casey’s General Store #2790, 588 Boyson Road NE. f. Cedar Rapids Kernels, 950 Rockford Road SW. g. Cultivate Hope Corner Store, 604 Ellis Boulevard NW. h. Dancers Ranch, 3000 6th Street SW. i. Dollar General #21527, 6905 C Avenue NE. j. Emil’s Hideaway, 222 Glenbrook Drive SE. k. Fat Wally’s, 429 2nd Avenue SE. l. HuHot Mongolian Grill, 4444 1st Avenue NE, Suite 560. m. Hy-Vee Fast and Fresh #7, 3935 Blairs Ferry Road NE. 5  n. Kum & Go #517, 3132 1st Avenue NE. o. Lucita’s Diner, 1100 1st Street SW. p. Mt Vernon Discount Market LLC, 3102 Mount Vernon Road SE. q. Parlor City Pub & Eatery, 1125 3rd Street SE. r. The Red Frog, 88 16th Avenue SW. s. Shack Tavern, 2545 Old River Road SW (new – formerly Mac’s Shack). t. Tic Toc, 600 17th Street NE.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 19. Resolutions approving: 0291-03-24 a. Payment of bills.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0292-03-24 b. Payroll.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 20. Resolutions approving assessment actions: 0293-03-24 a. Intent to assess – Solid Waste and Recycling – cleanup costs – nine properties. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0294-03-24 b. Levy assessment – Solid Waste and Recycling – cleanup costs – nine properties. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0295-03-24 c. Intent to assess – Water Division – delinquent municipal utility bills – 40 properties.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 21. Resolutions accepting subdivision improvements and approving Maintenance Bonds: 0296-03-24 a. Sanitary sewer in Big Ben Addition Phase 1 and 4-year Maintenance Bond submitted by Dave Schmitt Construction Co., Inc. in the amount of $79,445.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 6 0297-03-24 b. Storm sewer in Big Ben Addition Phase 1 and 4-year Maintenance Bond submitted by Dave Schmitt Construction Co., Inc. in the amount of $248,979.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 22. Resolutions accepting projects, approving Performance Bonds and authorizing final payments: 0298-03-24 a. 2023 Fair Oaks Addition Pavement Reconstruction project, Change Order No. 9 deducting the amount of $95,950.48, final payment in the amount of $90,344.64 and 4- year Performance Bond submitted by Eastern Iowa Excavating & Concrete, LLC (original contract amount was $1,832,924.95; final contract amount is $1,806,892.70). (Paving for Progress). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0299-03-24 b. 2023 Pavement Milling and Curb Repair project, Change Order No. 7 deducting the amount of $504,337.31, final payment in the amount of $124,962 and 4-year Performance Bond submitted by Midwest Concrete, Inc. (original contract amount was $2,653,297.30; final contract amount is $2,499,240.01). (Paving for Progress). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0300-03-24 c. FY 2023 ADA Pedestrian and Transit Stop Improvements project, Change Order No. 4 deducting the amount of $41,738.79, final payment in the amount of $17,004.41 and 4- year Performance Bond submitted by Midwest Concrete, Inc. (original contract amount was $313,895.85; final contract amount is $340,088.28). (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0301-03-24 d. Glass Road NE Frontage Road project, final payment in the amount of $7,740.94 and 4-year Performance Bond submitted by Rathje Construction Co. (original contract amount was $153,823.82; final contract amount is $154,818.82).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 23. Resolutions approving final plats: 0302-03-24 a. Altorfer First Addition for land north of Wright Brothers Boulevard SW and west of 6th Street SW. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 7 0303-03-24 b. Blake’s First Addition for land south of E Avenue NW and west of 4th Street NW. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0304-03-24 c. Rick Stickle’s Addition for land north of Wilson Avenue SW and west of Wiley Boulevard SW. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0305-03-24 d. Van Buren Heights Fifteenth Addition for land south of Wilson Avenue SW and east of Edgewood Road SW.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 24. Resolutions approving actions regarding purchases, contracts and agreements: 0306-03-24 a. Grant application to the U.S. Department of Transportation in the amount of $60,900,000 for the Arc of Justice Bridge Replacement over the Cedar River Flood Control System project. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0307-03-24 b. Development Agreement and related documents with Abode Construction, Inc. for an amount not to exceed $1,975,856 for property in Foxtail Ridge 1st Addition in connection with the Community Development Block Grant – Disaster Recovery Single- Family New Construction (ROOTs) Program. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0308-03-24 c. Development Agreement and related documents with Abode Construction, Inc. for an amount not to exceed $1,728,874 for property in Kirkwood Village 2nd Addition in connection with the Community Development Block Grant – Disaster Recovery Single- Family New Construction (ROOTs) Program. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0309-03-24 d. Payment in the amount of $77,000 to Newbo Lofts, LLC as reimbursement for the water main extension along 4th Street SE. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 8 0310-03-24 e. Fleet Services Division purchase of 20 2024 Ford Police Interceptor utility vehicles from Stivers Ford for the Police Department in the amount of $891,590.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0311-03-24 f. Amending Resolution No. 0480-03-23, which authorized the purchase of vehicles and equipment for the Fleet Services Division from dealership lots for an amount not to exceed $300,000 per item, to extend the authorization period through March 26, 2025.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0312-03-24 g. Amendment No. 6 to renew the contract with Myers-Cox Co. for food concession products for the Parks and Recreation Department for three years for an amount not to exceed $360,000 (original contract amount was $300,000; renewal contract amount is $360,000).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0313-03-24 h. Fleet Services Division purchase of three dump trucks equipped for winter operations for the Streets Division from Henderson Products Inc. in the amount of $944,097.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0314-03-24 i. Amendment No. 3 to the contract with Crawford Quarry Company, Inc. for storage of lime sludge to add work for an amount not to exceed $35,000 (original contract amount was $200,000; total contract amount with this amendment is $235,000).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0315-03-24 j. Amendment No. 8 to the contract with USIC Locating Services, Inc. for fiber locating and marking services for the Information Technology Department to add services in the amount of $30,000 (original contract amount was $170,000; total contract amount with this amendment is $200,000).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0316-03-24 k. Contract with Altorfer, Inc. for Citywide generator maintenance and repair services for six years for a total amount not to exceed $731,760.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 9 0317-03-24 l. Amendment No. 5 to the contract with Terracon Consultants, Inc. for Phase I environmental site assessments for the Community Development Department to add work in the amount of $5,950 (original contract amount was $18,650; total contract amount with this amendment is $72,050).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0318-03-24 m. Purchase of two heavy-duty buses from Gillig LLC in the amount of $1,231,884.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0319-03-24 n. Amending Resolution No. 1535-10-23, which authorized the Information Technology Department to purchase OnBase software technical and professional services from Integrated Data Products, to add work for an amount not to exceed $5,000 (original contract amount was $20,000; total contract amount with this amendment is $25,000).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0320-03-24 o. Amendment No. 1 to renew the contract with Pepsi Beverages Company for beverage concession products for the Parks and Recreation Department for three years for an amount not to exceed $210,000 (original contract amount was $300,000; renewal contract amount is $210,000).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0321-03-24 p. Amendment No. 4 to renew the contract with Universal Field Services, Inc. for right of way acquisition support services for the Public Works Department for two years for a total amount not to exceed $150,000 (original contract amount was $150,000; renewal contract amount is $150,000).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0322-03-24 q. Amendment No. 4 to renew the contract with Level 10 Apparel for as-needed purchases of T-shirts by various City departments for an annual amount not to exceed $60,000 (original contract amount was $45,000; renewal contract amount is $60,000).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0323-03-24 r. Amendment No. 4 in the amount of $55,550 with Ride Systems for a GPS system for bus tracking for the Transit Division (original contract amount for this renewal period was $63,600; total renewal amount with this amendment is $119,150).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 10 0324-03-24 s. Information Technology Department purchase of PeopleSoft Human Capital Management software maintenance and support from Mythics in the amount of $96,018.45.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0325-03-24 t. Fleet Services Division purchase of four recycling trucks for the Solid Waste Division from Kilburg Equipment LLC in the amount of $1,611,436.80.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0326-03-24 u. Contract with Price Industrial Electric, Inc. for Joint Communications Network emergency maintenance services for the Information Technology Department through June 30, 2024 for an amount not to exceed $200,000.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0327-03-24 v. Fleet Services Division purchase of two hybrid sedans for the Building Services Division from Cedar Rapids Toyota Inc. in the amount of $50,528.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0328-03-24 w. Streets Division purchase of American steel baskets from Logan Contractor Supply in the amount of $70,560.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0329-03-24 x. Amendment No. 2 to the Professional Services Agreement with HDR Engineering, Inc. for an amount not to exceed $95,809 for engineering services in connection with the Downtown River Wall Improvements – Phase II: Repairs and Monitoring project (original contract amount was $223,233; total contract amount with this amendment is $319,042). (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0330-03-24 y. Amendment No. 3 to the Professional Services Agreement with HDR Engineering, Inc. for an amount not to exceed $23,450 for the WPC CAS Wet Well Pumping Improvements project (original contract amount was $250,000; total contract amount with this amendment is $323,450).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 11 0331-03-24 z. Professional Services Agreement with Snyder & Associates, Inc. for an amount not to exceed $318,700 for design services in connection with the 12th Avenue SW Storm Sewer Improvements project.. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0332-03-24 aa. Change Order No. 15 in the amount of $1,934.50 with Boomerang Corp. for the 1st Street NW/SW Flood Control System from E Avenue NW to 2nd Avenue SW project (original contract amount was $8,852,304; total contract amount with this amendment is $9,672,945.58). (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0333-03-24 ab. Change Order Nos. 17 and 18 for a total amount of $183,135.31 with Boomerang Corp. for the Ellis Boulevard and 6th Street NW Connector project (original contract amount was $6,357,840.10; total contract amount with these amendments is $7,101,480.78). (Paving for Progress). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0334-03-24 ac. Change Order No. 5 in the amount of $19,270 with Boomerang Corp. for the Middle McLoud Run Advanced Grading project (original contract amount was $2,646,566.50; total contract amount with this amendment is $3,254,607.66). (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0335-03-24 ad. Change Order No. 9 in the amount of $2,068.02 with Garling Construction, Inc. for the Colonial Building Renovation project (original contract amount was $5,124,000; total contract amount with this amendment is $5,639,047.73).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0336-03-24 ae. Change Order No. 3 deducting the amount of $14,600.17 with L.L. Pelling Co. for the East Post Road SE from North of Bever Avenue to South of Indian Creek Bridge project (original contract amount was $619,886.05; total contract amount with this amendment is $664,659.70). (Paving for Progress). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0337-03-24 af. Change Order No. 2 in the amount of $800 with Minturn, Inc. for the Repair of City Hall East Stairs project (original contract amount was $324,000; total contract amount with this amendment is $385,656.76).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 12 0338-03-24 ag. Change Order No. 12 in the amount of $34,617.66 with Peak Construction Group Inc. for the ADA Compliance – Cedar Rapids Transit, Ground Transportation Center, and Animal Care & Control project (original contract amount was $521,800; total contract amount with this amendment is $861,546.40).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0339-03-24 ah. Change Order No. 8 in the amount of $5,201.78 with Pirc-Tobin Construction, Inc. for the Cedar River Trail SE Reconstruction, CRANDIC Railroad to 16th Avenue project (original contract amount was $655,010.05; total contract amount with this amendment is $804,300.06). (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0340-03-24 ai. Change Order No. 7 in the amount of $1,650 with Pirc-Tobin Construction, Inc. for the Mount Vernon Road SE from 14th Street to 20th Street Pavement Improvements project (original contract amount was $7,877,664.14; total contract amount with this amendment is $8,078,813.34). (Paving for Progress). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0341-03-24 aj. Change Order No. 19 in the amount of $1,000 with Rathje Construction Co. for the 1st Avenue E and 1st Street NE Temporary Traffic Signal and Pavement Improvements project (original contract amount was $500,925.14; total contract amount with this amendment is $699,874.16). (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0342-03-24 ak. Change Order No. 8 in the amount of $2,864.76 with Rathje Construction Co. for the 1st Avenue W from 18th Street to 10th Street Pavement Rehabilitation and Traffic Signal Improvements project (original contract amount was $3,795,065.14; total contract amount with this amendment is $4,242,507.47).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0343-03-24 al. Change Order No. 23 in the amount of $2,803.11 with Rathje Construction Co. for the Cherokee Trail (Phase 2B) from Cherry Hill Park to Sharon Lane, Along Gordon Avenue through Cherokee Park to Midway Drive NW project (original contract amount was $3,910,292.97; total contract amount with this amendment is $4,638,606.92). (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 13 0344-03-24 am. Change Order No. 8 in the amount of $3,150.98 with Rathje Construction Co. for the Ingleside Drive SW Reconstruction project (original contract amount was $2,247,894.79; total contract amount with this amendment is $2,419,478.05). (Paving for Progress). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0345-03-24 an. Change Order No. 4 in the amount of $3,031.20 with Rathje Construction Co. for the Tower Terrace Road: Phase B Grading project (original contract amount was $1,043,013.60; total contract amount with this amendment is $1,100,854.10).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0346-03-24 ao. Change Order No. 8 in the amount of $6,937.70 with Rathje Construction Co. for the Wiley Boulevard Trail Improvements from Williams Boulevard to 16th Avenue SW project (original contract amount was $1,487,704.68; total contract amount with this amendment is $1,599,346.94). (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0347-03-24 ap. Change Order No. 7 deducting the amount of $500 with Septagon Construction Co. for the Ellis Golf Course Clubhouse project, and authorizing partial final payment in the amount of $92,482.98 (original contract amount was $2,567,741; total contract amount with this amendment is $2,710,779.59). (Derecho). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0348-03-24 aq. Change Order No. 2 in the amount of $67,806.89 with WRH, Inc. for the J Avenue WTP Dehumidification Improvements project (original contract amount was $2,634,000; total contract amount with this amendment is $2,701,806.89).. Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0349-03-24 ar. Agreement in the amount of $8,000 and accepting a Temporary Grading Easement for Construction from Jamey Schropp for land at 1735 3rd Street SE in connection with the 16th Avenue SE from 2nd Street to 4th Street and 3rd Street SE from 16th Avenue to Sinclair Basin project. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0350-03-24 as. Agreements for Temporary Construction Easement with the owners of 12 properties for a total amount of $15,179 in connection with the 42nd Street NE Improvements – Phase 1 from River Ridge Drive to Pine View Drive project. (Paving for Progress). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 14 0351-03-24 at. Purchase Agreement in the amount of $2,050 and accepting a Temporary Construction Easement from St. Andrews Office, LLC for land at the intersection of St. Andrews Court NE and Blairs Ferry Road in connection with the Blairs Ferry Road NE from North Towne Place NE to Sammi Drive NE Sidewalk Infill project. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0352-03-24 au. Purchase Agreement in the amount of $1,500 and accepting a Temporary Grading Easement for Construction from Venture Real Estate, LLC for land at 833 Shaver Road NE in connection with the Cedar Lake Amenities project. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0353-03-24 av. Purchase Agreement and accepting a Warranty Deed from James Carnahan for the donation of land adjacent to 4455 Woodview Drive NE in connection with the Edgewood Road Trail, from Glass Road NE to approximately 305’ south of Blairs Ferry Road NE project. (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0354-03-24 aw. Granting a Temporary Staging Easement on City-owned property at 1917 Mount Vernon Road SE in the amount of $1 as requested by Pirc-Tobin Construction, Inc. in connection with the Mount Vernon Road SE from 14th Street to Memorial Drive SE Rehabilitation project. (Paving for Progress). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 0355-03-24 ax. Awarding and approving contract in the amount of $3,130,076.90, bond and insurance of Eastern Iowa Excavating & Concrete, LLC for the Bowling Street Trail project (estimated cost was $3,760,000). (Council Priority). Council member Overland moved to approve; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. 25. Report on bids for the Crestwood Drive NW Roadway and Pedestrian Improvements project (estimated cost is $1,710,000) (Ken DeKeyser). (Council Priority) f. 0356-03-24 a. Resolution awarding and approving contract in the amount of $1,507,346.90, plus incentive up to $10,000, bond and insurance of E & F Paving Co., LLC for the Crestwood Drive NW Roadway and Pedestrian Improvements project. Council member Vanorny moved to approve; seconded by Council member Todd. Absent: Council member Poe. Result: Approved. 15  26. Report on bids for the 16th Avenue SE from 2nd Street to 4th Street and 3rd Street SE from 16th Avenue to Sinclair Basin Pavement and Water Main Improvements project (estimated cost is $1,760,000) (Doug Wilson). g. 0357-03-24 a. Resolution awarding and approving contract in the amount of $1,687,882.27, bond and insurance of Pirc-Tobin Construction Inc. for the 16th Avenue SE from 2nd Street to 4th Street and 3rd Street SE from 16th Avenue to Sinclair Basin Pavement and Water Main Improvements project. Council member T. Olson moved to approve; seconded by Council member Hoeger. Absent: Council member Poe. Result: Approved. 27. Report on bids for the Central Fire & Fire Station #3 ADA Renovations project (estimated cost is $565,000) (Jeff Koffron). h. 0358-03-24 a. Resolution awarding and approving contract in the amount of $407,900, bond and insurance of McComas-Lacina Construction LC for the Central Fire & Fire Station #3 ADA Renovations project. Council member Todd moved to approve; seconded by Council member Vanorny. Absent: Council member Poe. Result: Approved. 0359-03-24 28. Presentation and resolution adopting the 2023 EnvisionCR Updates (Betsy Borchardt and Adam Lindenlaub). Council member S. Olson moved to approve; seconded by Council member Overland. Absent: Council member Poe. Result: Approved. 29. Ordinance repealing Chapter 61 of the Municipal Code, Traffic Regulations, and enacting a new Chapter 61 in its place to include new and updated definitions; regulate the use of all- terrain vehicles, off-road vehicles, golf carts and snowmobiles; add or increase parking fees; and comply with current practice and relevant law. (Council Priority) Council member T. Olson moved the approval of the Ordinance on its second reading; seconded by Council member Hoeger. Absent: Council member Poe. Result: Approved. 16 008-24 30. Ordinance repealing Chapter 71 of the Municipal Code, Erosion and Sediment Control for Construction Sites, and enacting a new Chapter 71 in its place to include updated standards and review and enforcement processes for erosion control permits. Council member Maier moved the approval of the Ordinance on its second reading; seconded by Council member T. Olson. Absent: Council member Poe. Result: Approved. Council member S. Olson moved that the rule requiring three readings on three different days be suspended and the Ordinance be adopted on its third and final reading; seconded by Council member Todd. Absent: Council member Poe. Result: Adopted. 009-24 31. Ordinance repealing Chapter 72 of the Municipal Code, Stormwater Management, and enacting a new Chapter 72 in its place to include updated operations and adding flexibility to the design standards and stormwater utility credits. (Council Priority) Council member Hoeger moved the approval of the Ordinance on its second reading; seconded by Council member Overland. Absent: Council member Poe. Result: Approved. Council member S. Olson moved that the rule requiring three readings on three different days be suspended and the Ordinance be adopted on its third and final reading; seconded by Council member Maier. Absent: Council member Poe. Result: Adopted. 010-24 32. Ordinance vacating public ways and grounds of a portion of right-of-way adjacent to 60 16th Avenue SW. (Council Priority) Council member Vanorny moved the approval of the Ordinance on its second reading; seconded by Council member Overland. Absent: Council member Poe. Result: Approved. Council member S. Olson moved that the rule requiring three readings on three different days be suspended and the Ordinance be adopted on its third and final reading; seconded by Council member T. Olson. Absent: Council member Poe. Result: Adopted. 17 011-24 33. Ordinance granting a change of zone for property at 4400 6th Street SW from I-GI, General Industrial District, to I-LI/PUD, Light Industrial District with a Planned Unit Development Overlay, as requested by Sun Line, Inc. (Council Priority) Council member T. Olson moved the approval of the Ordinance on its second reading; seconded by Council member Hoeger. Abstain: Council member S. Olson. Absent: Council member Poe. Result: Approved. Council member Todd moved that the rule requiring three readings on three different days be suspended and the Ordinance be adopted on its third and final reading; seconded by Council member T. Olson. Abstain: Council member S. Olson. Absent: Council member Poe. Result: Adopted. Public comments were heard. Motion to adjourn. Council member Overland moved to approve; seconded by Council member Hoeger. Absent: Council member Poe. Result: Approved. City Council adjourned at 1:41 PM to meet Tuesday, March 26, 2024 at 4:00 PM. Alissa Van Sloten, City Clerk 18