Community Design Commission

Town Hall TOWN OF CHAPEL HILL 405 Martin Luther King Jr. Boulevard Community Design Commission Chapel Hill, NC 27514 Meeting Minutes Susana Dancy, Chair Susan Lyons Edward Hoskins Megan Patnaik Scott Levitan John Weis Thursday, November 11, 2021 6:30 PM Virtual Meeting Language Access Statement Virtual Meeting Notification Board members will attend and participate in this meeting remotely, through internet access, and will not physically attend. The Town will not provide a physical location for viewing the meeting. The public is invited to attend the Zoom webinar directly online or by phone. Register for this webinar: https://us02web.zoom.us/webinar/register/WN_j-26cf9hRbS_B6-yeqvXnA After registering, you will receive a confirmation email containing information about joining the webinar in listen-only mode. Phone: 301-715-8592, Meeting ID: 832 9941 0599 Opening Roll Call Levitan joined meeting at 6:35 Present 6 - Chair Susana Dancy, John Weis, Edward Hoskins, Susan Lyons, Scott Levitan, and Megan Patnaik Approval of Agenda A motion was made by Weis, seconded by Patnaik, that the agenda be approved as presented. The motion carried by a unanimous vote. Announcements Page 1 of 4 Community Design Commission Meeting Minutes November 11, 2021 Staff notes no announcements at time of agenda release. Staff announced a Veteran's Day thank you. Petitions Staff notes no petitions at time of agenda release. Approval of Minutes 1. August Minutes [21-0857] A motion was made by Weis, seconded by Hoskins, that August minutes be approved. The motion carried by a unanimous vote. 2. October Minutes [21-0858] A motion was made by Weis, seconded by Lyons, that October minutes be deferred to the Community Design Commission, due back by 12/16/2021 in order to capture comments from Weis. The motion carried by a unanimous vote. Consent Agenda A motion was made by Weis, seconded by Levitan, that the consent agenda be approved. The motion carried by a unanimous vote. 3. Hillside Church-Final Plans [21-0859] Lighting Retrofit Commission is asked to receive and consider action on consent agenda which includes a final plans (lighting review) related to lighting retrofit.. Old Business 4. 150 E. Rosemary [21-0860] Discussion Discussion item as requested by the CDC. Town Council staff presentation has been linked for review, additional information to follow. The commission held an additional review/discussion which referenced drawings that were reviewed and recommendation provided for at the August meeting. The commission reviewed height, materials and trash/loading locations w/ the applicant. The commission did not provide an updated recommendation or a modification to the current recommendation. Page 2 of 4 Community Design Commission Meeting Minutes November 11, 2021 5. Fifth Third Bank-Final Plans Review [21-0861] Elevations and LIghting Commission is asked to receive and consider action on final plans request, elevations and lighting plan. Actions allowable by the commission are approval, approval w/ conditions or deferral. A motion was made by Weis, seconded by Patnaik, that Fifth Third Final Plans review be deferred to the Community Design Commission, due back at a future meeting. The motion carried by a unanimous vote. The commission asked the applicant to respond to the following comments. 1. Add more brick, instead of EFIS. 2. Add more colored bays to reduce the solid portions. 3. Supportive of seeing more wood material used. 4. One commissioner voiced lack of approval for wall pack lights. New Business 6. Shake Shack @ Eastgate [21-0862] COA Modification Request Commission is asked to receive and consider action on COA modification request at Eastgate. A motion was made by Weis, seconded by Hoskins, that Shake Shack be deferred to the Community Design Commission, due back at a future meeting. The motion carried by a unanimous vote. The commission asked the applicant to respond to the following comments. 1. Adding additional landscape to screen the view of Fordham. 7. Officer Elections [21-0863] Chair & Vice-Chair The Commission will need to elect new officers for the coming year. 1. Current Chair is term-limited, having served 2 consecutive 1-year terms and therefore a new Chair will need to be appointed by the commission. 2. Vice-Chair was elected to a partial term. Current Vice-Chair is eligible for either officer position. A motion was made by Chair Dancy, seconded by Hoskins, that Weis be appointed as the new chair. The motion carried by a unanimous vote. Page 3 of 4 Community Design Commission Meeting Minutes November 11, 2021 A motion was made by Hoskins, seconded by Levitan, that Lyons be appointed as the new vice-chair. The motion carried by a unanimous vote. Adjournment Next Meeting - Dec. regular meeting will be Thursday, Dec. 16 A motion was made by Chair Dancy, seconded by Patnaik, that meeting be adjourned. The motion carried by a unanimous vote. Order of Consideration of Agenda Items: 1. Staff Presentation 2. Applicant’s Presentation 3. Public Comment 4. Board Discussion 5. Motion 6. Restatement of Motion by Chair 7. Vote 8. Announcement of Vote by Chair Public Charge: The Advisory Body pledges its respect to the public. The Body asks the public to conduct themselves in a respectful, courteous manner, both with the Body and with fellow members of the public. Should any member of the Body or any member of the public fail to observe this charge at any time, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until a genuine commitment to this public charge is observed. Unless otherwise noted, please contact the Planning Department at 919-968-2728; planning@townofchapelhill.org for more information on the above referenced applications. See the Advisory Boards page http://www.townofchapelhill.org/boards for background information on this Board. Page 4 of 4