Planning Commission

Town Hall TOWN OF CHAPEL HILL 405 Martin Luther King Jr. Boulevard Planning Commission Chapel Hill, NC 27514 Meeting Minutes Chair Amy Ryan Louie Rivers Vice-Chair John Rees Katherine Roberts Neal Bench Whit Rummel Michael Everhart Elizabeth Webber Melissa McCullough Tuesday, March 6, 2018 7:00 PM RM 110 | Council Chamber Roll Call Staff liaison Aaron Frank was also in attendance. Present 7 - Chair Amy Ryan, Vice-Chair John Rees, Michael Everhart, Melissa McCullough, Louie Rivers, Whit Rummel, and Elizabeth Webber Absent 2 - Neal Bench, and Katherine Roberts Secretary reads procedures into the record Approval of Agenda Chair Ryan noted that the Self-Storage LUMO Text Amendment was withdrawn from the agenda, as requested by the applicant, and would not be presented at the meeting. Announcements Petitions Approval of Minutes 1. Planning Commission Draft Action Minutes [18-0197] Vice-Chair Rees moved and Commissioner McCullough seconded to approve the February 20th minutes. Aye: 7 - Chair Ryan, Vice-Chair Rees, Everhart, McCullough, Rivers, Rummel, and Webber Old Business Page 1 of 4 Planning Commission Meeting Minutes March 6, 2018 New Business 2. Wireless Communication Initiative: Master Plan and Ordinance [18-0194] Phil Mason (Town staff) and Susan Rabold of CityScape Consultants presented the Wireless Communications Initiative to the Planning Commission. Commissioner McCullough moved and Commissioner Webber seconded to recommend that Council approve the Wireless Plan Initiative with the following comments and recommendations: • The Planning Commission endorses the Community Design Commission establishing a pallet of concealed small wireless facilities and that they perform a regular review of facility alternatives; • That there be a time limit of two weeks for facilities for special events; • That the permit application be amended to ensure that staff review any proposals for congruence with comprehensive plan and the future land use plan; • Require that the owners measure the RF field strength as a part of maintenance and that documentation is provided bi-annually that the infrastructure meets government standards; • That the small cell facility hierarchy as presented to the Planning Commission be amended to prioritize "facilities that are unconcealed and on top of buildings" above facilities that are "concealed internal to tower", and reduce the priority of "Concealed at the base of the tower" below "Concealed on the ground away from the tower" Aye: 7 - Chair Ryan, Vice-Chair Rees, Everhart, McCullough, Rivers, Rummel, and Webber 3. Special Use Permit: Merritt Mill East (CASA), Multi-Family [18-0195] Development, 800 S. Merritt Mill Road (Project #17-084 ) Kay Pearlstein (Town Staff) presented the Special Use Permit and Rezoning applications to the Planning Commission. Commissioner Rummel moved and Commissioner Everhart seconded to find the rezoning application consistent with the comprehensive plan. Aye: 7 - Chair Ryan, Vice-Chair Rees, Everhart, McCullough, Rivers, Rummel, and Webber Page 2 of 4 Planning Commission Meeting Minutes March 6, 2018 Commissioner McCullough moved and Commissioner Rummel seconded to recommend approval of Ordinance A to approve the rezoning. Aye: 7 - Chair Ryan, Vice-Chair Rees, Everhart, McCullough, Rivers, Rummel, and Webber Commissioner Everhart moved and Commissioner Webber seconded to recommend approval of the Special Use Permit with the modifications as proposed. Aye: 7 - Chair Ryan, Vice-Chair Rees, Everhart, McCullough, Rivers, Rummel, and Webber 4. Self Storage LUMO Text Amendment [18-0196] The application was withdrawn from the agenda and no presentation, discussion, or action occurred. Reports Aaron Frank (Town staff) reported that Board & Commission recruitment was underway, and that the Planning Commission will interview applicants at its April meeting. The terms of Commissioners Rivers, McCullough, and Webber’s seats are also up for renewal. Upcoming Meetings Next Meeting - March 20 Adjournment Commissioner Rees moved and Commissioner McCullough seconded to adjourn the meeting at 9:30. Page 3 of 4 Planning Commission Meeting Minutes March 6, 2018 Order of Consideration of Agenda Items: 1. Staff Presentation 2. Applicant’s Presentation 3. Public Comment 4. Board Discussion 5. Motion 6. Restatement of Motion by Chair 7. Vote 8. Announcement of Vote by Chair Public Charge: The Advisory Body pledges its respect to the public. The Body asks the public to conduct themselves in a respectful, courteous manner, both with the Body and with fellow members of the public. Should any member of the Body or any member of the public fail to observe this charge at any time, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until a genuine commitment to this public charge is observed. Unless otherwise noted, please contact the Planning and Development Services Department at 919-969-5066; planning@townofchapelhill.org for more information on the above referenced applications. See the Advisory Boards page http://www.townofchapelhill.org/boards for background information on this Board. Opening [18-0229] Page 4 of 4