City Council

CITY OF CHARLOTTE PROCLAMATION: COUNCIL PROCEEDINGS National Rail Safety Week Regular Meeting The foregoing Proclamation was offered by VanStee, supported by September 7, 2021 Hoogstra to approve National Rail Safety Week. Yea 7; Nay 0; CALL TO ORDER: Absent 0. Motion passed. By Mayor Armitage on Tuesday September 7, 2021 at 7:00 p.m. APPROVAL OF REGULAR AGENDA AND UNANIMOUS PRESENT: CONSENT AGENDA: Council members: VanStee, McRae, Weissenborn, Baker, Hoogstra, Motion by Baker supported by Dyer to approve the Regular Meeting Mayor Armitage, Mayor Pro-Tem Dyer, City Manager LaPere, and Agenda. Yea 7; Nay 0; Absent 0. Motion Passed. City Clerk LaRocque. Council member Baker requested 11 b to be removed from the INVOCATION: Unanimous Consent Agenda. Chuck Jenson, West Carmel Church Mayor Pro-Tem Dyer requested 11 c to be removed from the Unanimous Consent Agenda. PLEDGE OF ALLEGIANCE: Mayor Pro-Tem Dyer requested 12 a to be removed from the Led by Mayor Armitage Unanimous Consent Agenda. APPROVAL OF MINUTES: Mayor Armitage requested 13 a to be removed from the Unanimous August 16, 2021 City of Charlotte Regular Council Meeting Minutes Consent Agenda. Motion by Baker supported by Dyer to approve the minutes from Council member Baker requested 13 b to be removed from the August 16, 2021 regular meeting as presented. Roll Call; Yea 7; Unanimous Consent Agenda. Nay 0; Absent 0. Motion passed. Motion by VanStee supported by Dyer to approve the Unanimous EXCUSE ABSENT MEMBERS: Consent Agenda and approval of claims and expenditures. Roll Call; All were present. Yea 7; Nay 0; Absent 0. Motion passed. PUBLIC HEARING: EXPEDITED RESOLUTIONS AND ORDINANCES: Nothing scheduled a. Consider Resolution 2021-126 To approve payment of Claims and Expenditures PUBLIC COMMENT: (5-minute presentation limit) No Public Comment RESOLUTION NO. 2021-126 City Council Minutes 09-07-2021 Page 1 of 7  A RESOLUTION TO APPROVE EXPENDITURES OF THE RESOLUTION NO. 2021-128 CITY OF CHARLOTTE FOR SEPTEMBER 07, 2021 A RESOLUTION TO APPROVE CHANGE ORDER #1 FOR ROWE PSC FOR CONSTRUCTION ENGINEERING ON THE WHEREAS, Section 7.7(B) of the City Charter requires E. HARRIS STREET PROJECT Council approval for the expenditure of city funds; and WHEREAS, the East Harris Street Reconstruction Project WHEREAS, the August 27, 2021, payroll totaled $86,081.42; construction engineering contract was awarded to Rowe PSC by City and Council on January 13, 2020 in the amount of $160,000.00; and WHEREAS, the estimate for construction engineering was based on WHEREAS, the September 03, 2021, claims total in the construction activities lasting 12 weeks and minimal unforeseen amount of $600,490.64; and conditions; and WHEREAS, several unforeseen conditions outlined in Rowe’s WHEREAS, the August 16, 2021, insurance claims totaled change order request resulted in additional construction engineering $940.36; and fees as well as an extended length of construction and project administration; and WHEREAS, the August 23, 2021, insurance claims totaled $713.39; and WHEREAS, Rowe PSC has incurred additional costs totaling $45,380.00 in construction engineering to complete the work WHEREAS, the August 30, 2021, insurance claims totaled necessary for a successful project; and $1,409.15; WHEREAS, it is typical to pay for construction engineering based on actual hours spent on the job, and the overall percentage of the THEREFORE, BE IT RESOLVED that the City Council project cost is still within accepted standards for projects of this approves claims and accounts for September 7, 2021, in the complexity; and amount of $689,634.96. WHEREAS, these additional costs will be split accordingly between the Major Street Fund, Parking Lot Fund (underground storage tank Motion by VanStee supported by Dyer to approve the Unanimous removal), and the Water and Sewer Fund. Consent Agenda and approval of claims and expenditures. Roll Call; Yea 7; Nay 0; Absent 0. Motion passed THEREFORE, BE IT RESOLVED that the City Council authorizes construction engineering contract Change Order #1 in the b. Consider Resolution 2021-128 To approve a Change amount of $45,380.00 for Rowe PSC for additional work incurred as Order #1 for Rowe PSC part of the E. Harris Street Reconstruction Project. City Council Minutes 09-07-2021 Page 2 of 7 The foregoing resolution was offered by Dyer supported by Baker WHEREAS, the City established a Fire Chief Selection to approve Resolution 2021-128; Yea 7; Nay 0; Absent 0. Motion Committee which convened and conducted recruitment passed for candidates for Fire Chief and selected two finalists c. Consider Resolution 2021-129 To Appoint a Fire Chief for consideration by the Volunteer Fire Department; and RESOLUTION NO. 2021-129 A RESOLUTION TO CONFIRM APPOINTMENT OF WHEREAS, the Volunteer Fire Department met with ROBERT VOGEL AS FIRE CHIEF the finalists on August 12th and September 1st after which a recommendation was made that the City offer WHEREAS, upon the retirement of Fire Chief Kevin the position to Robert Vogel; and Fullerton on April 30, 2021, the city has had a vacancy in the administrative office of Fire Chief; and WHEREAS, the Selection Committee concurred with the recommendation by the Volunteer Department, and WHEREAS, the position of Fire Chief is an appointed the City Manager subsequently offered the appointment officer of the City and Section 6.2 of the City Charter to Robert Vogel who accepted; provides that the City Manager shall appoint the administrative officers of the City subject to NOW, THEREFORE, BE IT RESOLVED that the confirmation of said appointments by the City Council; City Council does hereby confirm the City Manager’s and appointment of Robert Vogel as Fire Chief. WHEREAS, Section 6.12 of the City Charter provides The foregoing resolution was offered by VanStee supported by that primary consideration shall be given to the Dyer to approve Resolution 2021-129; Yea 7; Nay 0; Absent 0. recommendation made by the members of the Fire Motion passed Department; and WHEREAS, the Fire Service Agreement between the d. Consider Resolution 2021-131 to Authorize the Purchase of a Police Vehicle City and Rural Fire Association, Section E. Fire Chief, 2. Appointment states that the City of Charlotte shall RESOLUTION NO. 2021-131 establish a Fire Chief Selection Committee to select the A RESOLUTION TO AUTHORIZE A CONTRACT new Chief; and WITH BERGER CHEVROLET INC. FOR THE City Council Minutes 09-07-2021 Page 3 of 7  PURCHASE OF ONE 2021 CHEVROLET POLICE RESOLUTION 2021-125 TAHOE PATROL VEHICLE. A RESOLUTION TO CHANGE THE FEE SCHEDULE TO ADD RENTAL FEES WHEREAS, this purchase was identified in the budgeting process for WHEREAS, pursuant to Ordinance 2021-09 the fees to be paid for FY 21/22 to replace the 2016 Ford Explorer patrol vehicle due registration, inspection, and reinspection of rental dwelling units are to be established by resolution of Council; and to age and repair costs; and WHEREAS, Administration is recommending a fee schedule to WHEREAS, we have only solicited one bid from those manufacturers adequately cover the costs incurred to implement a rental registration that provide qualified police vehicles due to the vehicle chip and inspection program; shortage, the following provider met the qualifications; and NOW THEREFORE BE IT RESOLVED, that the following, non- refundable fees be established: WHEREAS, one bid was received in total from the preferred manufacturers. The only bid was from the State of Michigan Rental Registration and Inspection bid contracts; and Single Family Home WHEREAS, Berger Chevrolet Inc. of Grand Rapids holds the State of Registration application fee $100 Michigan contract bid for the 2021 Chevrolet Police Tahoe Re-Inspection fee $50 with a bid of $39,985.00. THEREFORE, BE IT RESOLVED that the City of Charlotte enter Multi-Family Home (2-7 dwelling units in one structure) into the purchase agreement with Berger Chevrolet Inc. for the Registration application fee $100 for first unit 2021 Chevrolet Police Tahoe patrol vehicle in the amount of $39,985.00. $25 for each additional unit Motion by VanStee supported by Dyer to approve the Unanimous Consent Agenda and approval of claims and expenditures. Roll Call; Yea 7; Nay 0; Absent 0. Motion passed Apartment Complex APPROVAL OF RESOLUTIONS AND ORDINANCES Registration application fee $100 for first unit a. Resolution 2021-125 Change the Fee Schedule to Add $25 for each additional Rental Fees unit City Council Minutes 09-07-2021 Page 4 of 7  a. Consider Resolution 2021-127 To Authorize a Contract with Rowe PSC regarding the Reconstruction of Hall, Mobile Home Washington and McClure Streets. Park Registration application fee $100 for first unit $25 for each additional RESOLUTION NO. 2021-127 unit A RESOLUTION TO AUTHORIZE A CONTRACT WITH ROWE PSC FOR ENGINEERING SERVICES RELATED TO RECONSTRUCTION OF HALL, WASHINGTON, AND McCLURE STREETS FROM COCHRAN AVENUE TO LANSING ROAD Individual Unit Registration application fee $100 for first unit WHEREAS, the City Council approved the reconstruction of Hall/ Washington/ McClure Streets from Cochran Avenue to Lansing $25 for each additional Road at their meeting on January 13, 2020; and unit WHEREAS, the project is in the Michigan Department of Transportation’s (MDOT) Local Agency Small Urban Program for 2023 construction; and Any Dwelling Unit WHEREAS, recently required environmental clearances for Re-Inspection fee federally funded projects can take up to one year to obtain; and $50 per unit WHEREAS, specific dates must be met to secure the maximum $375,000 matching grant; and WHEREAS, staff has also applied for Michigan Department of BE IT FURTHER RESOLVED that the effective date will be Transportation’s (MDOT) Category F funding in the amount of November 1, 2021. $375,000 for this 2023 construction; and WHEREAS, staff has also applied for and received $81,204 Discussions resulted in the decision to postpone this resolution for 2 Highway Infrastructure Program- COVID Funding from the weeks to gather more data. Michigan Department of Transportation’s (MDOT) for this 2023 The postponement of Resolution 2021-125 was offered by council construction; and member Baker and supported by Weissenborn. Yea 7; Nay 0; Absent WHEREAS, Rowe PSC has successfully provided road engineering 0, Motion carried. services for the City and is familiar with both the MDOT LAP standards and requirements as well as those of the City; and INTRODUCTION OF RESOLUTIONS AND ORDINANCES City Council Minutes 09-07-2021 Page 5 of 7 WHEREAS, Rowe PSC has estimated the road portion of the WHEREAS, the City Attorney has reviewed the proposed sale and project to be approximately $1,500,000 and the water and sewer does not find a conflict due to Mr. Jewell’s employment as the City portion to be approximately $570,000; and Assessor; WHEREAS, Rowe PSC has submitted a proposal for the design and NOW, THEREFORE, BE IT RESOLVED that Council does construction engineering for an amount of $286,400.00, and hereby approve the sale of the property located at 220 West Shaw WHEREAS, funding for the professional services related to Street to Mr. Randy Jewell for $4,000 and authorizes the City reconstruction of Hall/ Washington/ McClure Streets will be charged Attorney to prepare a warranty deed to be executed by the Mayor to the Major Street Fund. and Clerk along with execution of any other documents required to THEREFORE, BE IT RESOLVED that the City Council enter complete the sale of the property. into a contract with Rowe PSC to provide the above-mentioned services and that the Mayor or Clerk be directed to sign said contract Upon discussion, it was determined an effort will be made to on behalf of the City. advertise and offer the property for sale to the general public, for transparency’s sake, and considering the competitive real estate The foregoing resolution was offered by council member VanStee atmosphere, a better offer could be received. and supported by Baker to approve Resolution 2021-127; Yea 7; Nay 0; Absent 0, Motion passed. The foregoing resolution was offered by council member Dyer and supported by Hoogstra to approve Resolution 2021-130. Upon b. Consider Resolution 2021-130 Resolution to Accept the roll call vote, the following voted: Yea 0; Nay 7; Absent 0, Motion Offer for 220 W. Shaw failed. RESOLUTION NO. 2021-130 PUBLIC COMMENT: A RESOLUTION TO APPROVE THE SALE No comments. OF 220 WEST SHAW STREET WHEREAS, the City is the owner of property located at 220 West COMMUNICATIONS AND COMMITTEE REPORTS, Shaw Street more fully described as Lots 19 & 20 Except E 177 a. The City Attorney report was received. Feet, S.P. Jones’ Addition City of Charlotte; and WHEREAS, the City has now received an offer to purchase the b. The City Manager report was received property from Mr. Randy Jewell, 3258 Carlisle Highway, Charlotte c. Council Member Committee reports in the amount of $4,000; and WHEREAS, the property is not needed for corporate or public d. Fire Dept. Report August, 2021 purposes and the public interest is best served by returning the lot to e. Code Enforcement Report private ownership; City Council Minutes 09-07-2021 Page 6 of 7 COUNCILMEMBER COMMENTS: McRae – Commended LaPere for hiring of Vogel Weissenborn – Recreation Coop project moving forward Mayor Armitage – Garbage can issue, Marketing of 220 Shaw. Mayor Pro-Tem Dyer – Covid funds ADJOURNMENT: Motion by Baker, supported by VanStee to adjourn the September 7, 2021 meeting at 8:17 p.m. Yea 7; Nay 0; Absent 0, Motion passed. ___________________________ Michael Armitage, Mayor ________________________ Mary LaRocque, City Clerk City Council Minutes 09-07-2021 Page 7 of 7