City Council

CITY OF CHARLOTTE COUNCIL PROCEEDINGS Regular Council Meeting 111 E. Lawrence Ave., Charlotte, MI 48813 (517) 543-2750 December 20, 2021 CALL TO ORDER: PUBLIC COMMENT: By Mayor Armitage on Monday December 20, 2021 at 7:01 Business owner John shared his opinion on the state of water, p.m. parks, and parking lots within the city. ROLL CALL: APPROVAL OF REGULAR AGENDA AND Mayor Armitage, Council members Dyer, Rodriguez, Van UNANIMOUS CONSENT AGENDA: Langevelde, Lake, Councilman Horvath, also in attendance were Motion by Dyer, supported by Van Langevelde to approve the the City Manager LaPere and City Clerk LaRocque regular agenda as published. Yea 6; Nay 0; Absent 1, Motion INVOCATION: passed. No pastor was present No items pulled from unanimous consent agenda PLEDGE OF ALLEGIANCE: Motion by Lake, supported by Dyer to approve the unanimous consent agenda by roll call vote the following voted Yea 6, Nay Led by Mayor Armitage 0; Absent 1, Motion passed. APPROVAL OF MINUTES: EXPEDITED RESOLUTIONS AND ORDINANCES: December 6, 2021 Regular Council Meeting Minutes and a. Consider Resolution 2021-165 Approval of Claims and December 14, 2021 Workshop Meeting Notes Expenditures. Moved by Van Langevelde, supported by Dyer to approved the RESOLUTION NO. 2021-165 meeting minutes as presented by the following vote; Yea 6; Nay A RESOLUTION TO APPROVE EXPENDITURES OF 0; Absent 1, Motion passed. THE CITY OF CHARLOTTE FOR DECEMBER 20, 2021 EXCUSE ABSENT MEMBERS: Tamra Weissenborn WHEREAS, Section 7.7(B) of the City Charter requires Council approval for the expenditure of city funds; and Moved by Van Langevelde, supported by Dyer to approve the WHEREAS, the DECEMBER 17, 2021 payroll totaled absence of Mayor Pro-Tem Weissenborn. Yea 6; Nay 0; Absent $94,402.14; and 1, Motion passed. WHEREAS, the DECEMBER 6, 2021, insurance claims totaled $747.31; and WHEREAS, the DECEMBER 13, 2021 insurance claims Renee Lester Planning Commission 3/31/2023 totaled $2,006.42; and WHEREAS, the DECEMBER 15, 2021 claims total Anthony Rodriguez Airport Advisory 11/10/2025 $457,196.76: THEREFORE, BE IT RESOLVED that the City Council Adrianne Van Parks Advisory Board 11/13/2023 approves claims and accounts for DECEMBER 20, 2021, in the Langevelde amount of $554,352.63 Tamra Weissenborn Charlotte Area 11/13/2023 The foregoing resolution was presented by Lake and supported Recreation Co-op by Dyer for approval with the following roll call vote; Yea 6; Nay 0; Absent 1. Motion passed. Branden Dyer EATRAN Board 11/13/2023 b. Consider Resolution 2021-166 Mayoral Appointments Christopher Lake Planning Commission 11/10/2025 RESOLUTION NO. 2021-166 A RESOLUTION TO APPROVE MAYORAL THEREFORE, BE IT RESOLVED that the appointment(s) APPOINTMENT(s) listed above shall be and the same WHEREAS, a need for Council appointments to the Board of are hereby approved. Review, Camp Frances Board, Airport Advisory Board, Parks Advisory Board, Charlotte Area Recreation Co-op, EATRAN, The foregoing resolution was presented by Lake and supported by Dyer for approval with the following roll call vote; Yea 6; Nay 0; and Planning Commission exists; and Absent 1. Motion passed. WHEREAS, Mayor Armitage is recommending the following individual(s) to be appointed: c. Consider Resolution 2021-167 Council Policy Changes RESOLUTION NO. 2021-167 Name Board Term A RESOLUTION TO RESCIND COUNCIL POLICY 2021- Ending 01 RESOLUTIONS AND TO AMEND COUNCIL POLICY 2021-04 ORDER OF BUSINESS Susan DeBack Camp Frances 5/15/2024 Mikaela Bliven Planning Commission 3/31/2024 WHEREAS, City Council has expressed a desire to address inefficiencies in operations and noted the practice of approving Becky Kendall Board of Review 12/31/2026 all actions with two readings and via resolution has unduly burdened city staff and hampered the City Council’s ability to Zach Story Park Advisory Board 05/30/2024 govern effectively; and City Council Regular Meeting Minutes 12-20-2021 Page 2 of 4  WHEREAS, administration has recommended the elimination WHEREAS, the Low-Income Household Water Assistance of requirement for all actions to be in the form of a resolution; Program (LIHWAP) provides critical nationwide emergency and support; and WHEREAS, administration has prepared an amended Council WHEREAS, LIHWAP, a federally funded, State of Michigan Policy regarding order of business to replace the introduction facilitated, COVID-19 relief related assistance program that has and action resolution items with consent and business agenda; been awarded to Capital Area Community Services, Inc. THEREFORE, BE IT RESOLVED that Council Policy (CACS); and 2021-01 Resolution is rescinded and Council Policy 2021-04 WHEREAS, CACS has been awarded $1.5 million in direct Order of Business is amended. assistance dollars to make water and sewer related payments on behalf of eligible residents in its four-county service area; and The foregoing resolution was presented by Lake and supported WHEREAS, in order for eligible residents in the City of by Dyer for approval with the following roll call vote; Yea 6; Charlotte to participate in this program, the City must enter into Nay 0; Absent 1. Motion passed. a Memo of Understanding with the Michigan Department of Health and Human Services and the CACS for reimbursement; d. Consider Resolution 2021-168 LIWAP Participation NOW, THEREFORE, BE IT RESOLVED that the City Council authorizes the City Manager to sign the Memorandum RESOLUTION 2021-168 of Understanding on behalf of the city of Charlotte. A RESOLUTION TO AUTHORIZE MEMO OF UNDERSTANDING FOR LOW INCOME HOUSEHOLD The foregoing resolution was presented by Lake and supported WATER ASSISTANCE PROGRAM WITH STATE OF by Dyer for approval with the following roll call vote; Yea 6; MICHIGAN Nay 0; Absent 1. Motion passed. WHEREAS, access to safe and affordable drinking water and wastewater services is a fundamental element of health, safety, APPROVAL OF RESOLUTIONS AND ORDINANCES: and well-being for households across America; and a. Consider Resolution 2021-169 Grant Funding WHEREAS, for many low-income households across Appropriations America, water affordability needs have been significantly exacerbated by the COVID-19 public health crisis, and while RESOLUTION 2021-169 water is required to follow the federal guidance from the Centers A RESOLUTION TO SUPPORT GRANT FUNDING for Disease Control and Prevention (CDC) advising washing APPROPRIATIONS hands frequently in order to reduce the transmission of Covid- WHEREAS, the City of Charlotte operates a public water 19, the pandemic has made it significantly more difficult for system which serves consumers in the city limits; and individuals and families to pay their home drinking water and WHEREAS, Public Act 399 of 1976, known as the Safe wastewater bills; and Drinking Water Act, outlines the powers and duties of a public water supply; and City Council Regular Meeting Minutes 12-20-2021 Page 3 of 4 WHEREAS, consistent with that Act, the state of Michigan, LaPere noted upcoming City Hall Holiday closing dates, through the Michigan Department of Environment, Great Lakes, auditors to be available at the January 3rd meeting, update on and Energy (EGLE) is responsible for establishing and enforcing open-bids for realtors to sell properties and to text “charlotte” state and federal drinking water requirements of public water to number 67283 for text alerts. supplies; and c. Council member Committee Reports WHEREAS, the City’s public water system is operated as an Enterprise Fund within the city’s fund accounting and is legally No committee reports yet as council members just assigned. obligated to recover all costs, primarily through fees or charges MAYOR AND COUNCIL COMMENTS: to users; and WHEREAS, the City of Charlotte Department of Public Works Armitage: Sending thanks to public safety (DPW) is given the administrative authority to operate and Horvath: Grant resolution clarification maintain the system by City Ordinance; and WHEREAS, the DPW has determined that ongoing Van Langevelde: Overtime for firefighters, thank you to Police improvements to the water system are necessary for maintaining for their “challenging” week, Merry Christmas! the system and would provide a benefit to consumers of the Rodriguez: Merry Christmas!! water supply along with improving service to residents and Dyer: Happy Thanksgiving, Be safe!! visitors to the service area; and NOW, THEREFORE, BE IT RESOLVED that the City ADJOURNMENT: Council supports the appropriation of funds from the State of Motion by Dyer, supported by Lake to adjourn the meeting at Michigan, County of Eaton, or any other granting sources to 8:50 p.m. Yea 6; Nay 0; Absent 1, Motion passed. fund any needed improvements to the water system infrastructure in the city of Charlotte. _________________________ The foregoing resolution was presented by Lake and supported Mayor Armitage by Dyer for approval with the following roll call vote; Yea 6; Nay 0; Absent 1. Motion passed. ________________________ PUBLIC COMMENTS: Mary LaRocque, City Clerk No comments COMMUNICATIONS AND COMMITTEE REPORTS: a. City Attorney report was received b. City Manager report was received City Council Regular Meeting Minutes 12-20-2021 Page 4 of 4