Village Board Meeting

Village Board Agenda 01/13/2026 at 06:00 PM Village Board Room Page 1. Meeting Opening 1.1 Call to Order 1.2 Moment of Silence 1.3 Pledge of Allegiance 1.4 Roll Call 1.5 Public Announcements 1.6 Public Comments Agenda Topics 2. Old Business 3. New Business 3.1 Resolution 01-26 Accepting an Irrevocable Letter of Credit to 3-9 Guarantee Certain Public Improvements at Spartan Estates Second Addition Resolution Accepting LOC for Spartan Estates 2nd.pdf 4. Consent Agenda 4.1 Warrants Resolution (02-26) 01-13-26 Warrants.pdf 10 - 22 Warrants Payroll 01092026.pdf 4.2 Approval of Meeting Minutes from December 23, 2025 23 - 24 Regular Village Board Meeting Minutes 12 23 25.docx Page 1 of 24 5. Public Comment 5.1 Members of the Public May Address the Board on Village Business 6. Next Scheduled Meeting 6.1 Village Board 6:00 PM at Village Hall January 27, 2026 7. Executive Session 7.1 Personnel under 2(c)(1) 7.2 Collective Negotiating Matter (2)(c)(2) 7.3 Litigation under 2(c)(11) 7.4 Setting the price for sale or lease of public property (2)(c)(6). 7.5 Review of Closed Session Minutes 2(c)(21) 7.6 Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired 2(c)(5) 8. Adjournment 8.1 Adjourn Meeting Page 2 of 24  RESOLUTION NO. 01 - 26 AN RESOLUTION ACCEPTING AN IRREVOCABLE LETTER OF CREDIT FROM WEST CENTRAL BANK IN THE AMOUNT OF $61,600 EXPIRING JANUARY 7, 2027 TO GUARANTEE CERTAIN PUBLIC IMPROVEMENTS AT SPARTAN ESTATES SECOND ADDITION WHEREAS, the Village of Chatham (“Village”) is an Illinois Municipal Corporation existing and operating under the Illinois Municipal Code and the laws of the State of Illinois; and, WHEREAS, the Village requires a letter of credit for Spartan Estates Second Addition subdivision; and, WHEREAS, the estimated costs of the public improvements, including sidewalks and ADA ramps, is expected to cost approximately $56,000.00; and WHEREAS, the Village requires an irrevocable letter of credit in the amount of 110% of the expected costs; and WHEREAS, HAROLD CHRISTOFILASKOS (hereinafter “Developer”) provided an irrevocable letter of credit dated January 8, 2026 from West Central Bank in the amount of $61,600.00 for Spartan Estates Second Addition attached hereto as EXHIBIT A (“Letter of Credit”); and WHEREAS, the corporate authorities of the Village of Chatham believe it is in the best interests of the Village to accept the Letter of Credit. NOW THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Chatham, Sangamon County, Illinois, as follows: Section 1. Recitals. The foregoing recitals shall be and are hereby incorporated into and made a part of this Resolution as if fully set forth in this Section 1. Section 2. Acceptance of Letter of Credit. The Village authorizes acceptance of Irrevocable Letter of Credit dated January 8, 2026 from West Central Bank in the amount of Page 3 of 24 $61,600.00 to guarantee the construction of public improvements at Spartan Estates Second Addition as described in the engineering plans and specifications in EXHIBIT B with the Letter of Credit expiring on January 7, 2027. The Village President or his designee is authorized to execute any documents to effectuate the acceptance contemplated by this Resolution. Section 3. Effective Date. This Resolution shall be in full force and effect from and after its passage and approval. AYE NAY ABSTAIN ABSENT KRISTEN CHIARO MEREDITH FERGUSON JOHN FLETCHER BRETT GERGER TIM NICE CARL TRY DAVE KIMSEY TOTAL APPROVED by the President of the Village of Chatham, Illinois this 13th day of January, 2026. ____________________________________ Dave Kimsey, Village President Attest: ___________________________________ Dan Holden, Village Clerk Page 4 of 24  EXHIBIT A Irrevocable Letter of Credit Page 5 of 24 Page 6 of 24 Page 7 of 24  EXHIBIT B Engineering Specifications for Public Improvements Page 8 of 24  December 18, 2025 Village of Chatham 116 E. Mulberry Street Chatham, Illinois 62629 Attention: Mr. Patrick McCarthy-Village Manager Re: Spartan Estates 2nd Edition Village of Chatham Initial Letter of Credit Pat, In response to the developer’s request for approval of the final plat, a Letter of Credit (LOC) must be established to cover all outstanding public improvements that have not yet been completed. All public improvements have been completed and accepted with the exception of the sidewalk and ADA ramps. Accordingly, the following remaining items, quantities, and costs have been determined and agreed upon with the developer’s engineer:  4" PCC sidewalk, 5' wide: 6,244 sq ft @ $8.50/sq ft = $54,000  ADA ramps with detectable warnings and curbs: 2 @ $1,000 each = $2,000 Total Estimated Cost: $56,000 The required Letter of Credit shall be established at 110% of the total cost: $56,000 × 110% = $61,600 Periodic site inspections will be performed to verify warranty work and completion of the remaining public improvements. At the developer’s request, we will review completed work for compliance and, if appropriate, issue a recommendation of reduction to the Letter of Credit. Please let me know if you have any questions or need additional information. Sincerely, CRAWFORD, MURPHY & TILLY, INC. James M. Michael, P.E. Project Manager/Village Engineer Page 9 of 24  Accounts Payable Voucher Approval List User: MCochran Printed: 01/08/2026 - 12:27PM Batch: 00004.01.2026 - January 13 2026 Warrants Voucher No. Warrant Date Vendor Description Account Number Amount 0 1/13/2026 A 1 Lock Inc new keys for cbsi 100-301-420-04 30.00 Warrant Total: 30.00 0 1/13/2026 Great Lakes Ace Hardware universal tank lever 100-301-420-04 31.98 0 1/13/2026 Great Lakes Ace Hardware sump pump 700-701-445-04 259.98 0 1/13/2026 Great Lakes Ace Hardware degreaser 100-301-450-02 39.98 0 1/13/2026 Great Lakes Ace Hardware Battery ALKLN 9V 4PK 700-701-450-02 19.99 0 1/13/2026 Great Lakes Ace Hardware MARKING PAINT 100-401-450-02 9.99 0 1/13/2026 Great Lakes Ace Hardware pistol grip grease gun 700-701-445-04 23.99 0 1/13/2026 Great Lakes Ace Hardware stick pens 10 ct, marker dry erase 4 ct 700-701-435-01 11.58 0 1/13/2026 Great Lakes Ace Hardware auger and bucket 100-301-445-04 4.58 0 1/13/2026 Great Lakes Ace Hardware MAILBOX REPAIR 100-401-420-04 62.96 0 1/13/2026 Great Lakes Ace Hardware long handle scrub brush 100-301-445-04 14.99 Warrant Total: 480.02 0 1/13/2026 Amazon Capital Services Inc Ice melt (45lb buckets) 100-101-420-01 749.90 0 1/13/2026 Amazon Capital Services Inc Hand warmers 100-501-450-03 66.45 0 1/13/2026 Amazon Capital Services Inc tissues 700-701-450-02 37.25 0 1/13/2026 Amazon Capital Services Inc Printer & Small refrigerator 100-101-420-01 466.97 0 1/13/2026 Amazon Capital Services Inc Toner 100-501-435-01 108.00 0 1/13/2026 Amazon Capital Services Inc Thumb drives 100-501-435-01 70.56 0 1/13/2026 Amazon Capital Services Inc Key Fobs 100-501-430-02 68.98 0 1/13/2026 Amazon Capital Services Inc Circulating saw and blades 100-501-445-04 228.21 0 1/13/2026 Amazon Capital Services Inc Dewalt light 100-501-445-04 139.00 0 1/13/2026 Amazon Capital Services Inc K9 Supplement & bowl 100-501-450-04 171.98 0 1/13/2026 Amazon Capital Services Inc DVR replacement box 700-701-420-01 848.88 0 1/13/2026 Amazon Capital Services Inc trash bags 600-601-450-02 349.90 0 1/13/2026 Amazon Capital Services Inc Office supplies 100-501-435-01 177.12 0 1/13/2026 Amazon Capital Services Inc trash bags 700-701-450-02 31.41 0 1/13/2026 Amazon Capital Services Inc Post it flags 100-501-435-01 11.99 Page 10 of 24 0 1/13/2026 Amazon Capital Services Inc trash bags 600-601-450-02 31.41  0 1/13/2026 Amazon Capital Services Inc Cleaning supplies 600-601-450-02 71.80 0 1/13/2026 Amazon Capital Services Inc tissues 600-601-450-02 37.24 0 1/13/2026 Amazon Capital Services Inc Disinfectant wipes 700-701-450-02 14.96 0 1/13/2026 Amazon Capital Services Inc Cleaning supplies 700-701-450-02 38.20 0 1/13/2026 Amazon Capital Services Inc Microwave 100-101-420-01 133.99 0 1/13/2026 Amazon Capital Services Inc Disinfectant wipes 600-601-450-02 14.96 0 1/13/2026 Amazon Capital Services Inc Christmas decorations 100-301-425-02 103.97 0 1/13/2026 Amazon Capital Services Inc Radio holster & Lithium Battery 100-501-450-03 30.38 Warrant Total: 4,003.51 0 1/13/2026 Anixter Power Solutions LLC Safety Gloves 600-601-434-02 1,431.50 Warrant Total: 1,431.50 0 1/13/2026 Averill Anderson HRA Insurance Reimb Exp 600-601-412-02 1,057.28 0 1/13/2026 Averill Anderson HRA Insurance Reimb Exp 100-101-412-02 164.90 0 1/13/2026 Averill Anderson HRA Insurance Reimb Exp 700-701-412-02 378.46 0 1/13/2026 Averill Anderson HRA Insurance Reimb Exp 100-501-412-02 1,174.49 Warrant Total: 2,775.13 0 1/13/2026 Bank Of Springfield Water Tower Paint Project Loan Interest 700-701-490-01 65.27 0 1/13/2026 Bank Of Springfield Water Tower Paint Project Loan Principal 700-701-490-02 13,905.13 0 1/13/2026 Bank Of Springfield 151 N. Market St. Loan Interest 100-101-490-01 248.42 0 1/13/2026 Bank Of Springfield 151 N. Market St. Loan Principal 100-101-490-02 893.57 Warrant Total: 15,112.39 0 1/13/2026 Bodine Electric Repair Traffic Signal at Main and Plummer 100-401-420-04 2,498.00 Warrant Total: 2,498.00 0 1/13/2026 Boot Barn Inc FR Clothing 600-601-450-01 467.71 0 1/13/2026 Boot Barn Inc rubber boots 600-601-450-01 166.49 Warrant Total: 634.20 0 1/13/2026 Catalis LLC Attn: Catalis PWE Accts Receivable Catalis Branded App & Subscription Renewal Workorder system 100-101-436-09 4,061.56 0 1/13/2026 Catalis LLC Attn: Catalis PWE Accts Receivable Catalis Branded App & Subscription Renewal Workorder system 600-601-436-09 4,061.56 0 1/13/2026 Catalis LLC Attn: Catalis PWE Accts Receivable Catalis Branded App & Subscription Renewal Workorder system 700-701-436-09 4,061.58 Warrant Total: 12,184.70 0 1/13/2026 CDS Office Technologies Monthly Phone fee 100-401-435-07 19.20 Page 11 of 24  0 1/13/2026 CDS Office Technologies Monthly Phone fee 100-301-435-07 19.20 0 1/13/2026 CDS Office Technologies Monthly Phone fee 600-601-435-07 57.60 0 1/13/2026 CDS Office Technologies Monthly Phone fee 700-701-435-07 57.60 0 1/13/2026 CDS Office Technologies Monthly Phone fee 100-101-435-07 115.19 0 1/13/2026 CDS Office Technologies Monthly Phone fee 100-501-435-07 115.20 0 1/13/2026 CDS Office Technologies Monthly IT Service, Backup, Vulscan & Password 100-501-436-03 705.97 0 1/13/2026 CDS Office Technologies Monthly IT Service, Backup, Vulscan & Password 600-601-436-03 705.96 0 1/13/2026 CDS Office Technologies Monthly IT Service, Backup, Vulscan & Password 100-101-436-03 705.97 0 1/13/2026 CDS Office Technologies Monthly IT Service, Backup, Vulscan & Password 700-701-436-03 705.96 0 1/13/2026 CDS Office Technologies IT Services 2026 100-101-436-03 250.00 0 1/13/2026 CDS Office Technologies IT Services 2026 100-501-436-03 250.00 0 1/13/2026 CDS Office Technologies IT Services 2026 600-601-436-03 250.00 0 1/13/2026 CDS Office Technologies IT Services 2026 700-701-436-03 250.00 Warrant Total: 4,207.85 0 1/13/2026 Checkpoint Tire And Service Brake pads & Rotors MP12652 100-501-430-03 489.58 Warrant Total: 489.58 0 1/13/2026 Clark Repair, LLC troubleshoot line truck. 600-601-420-06 1,178.25 Warrant Total: 1,178.25 0 1/13/2026 Comcast Business admin fiber internet expense 100-101-435-07 732.00 0 1/13/2026 Comcast Business police fiber internet expense 100-501-435-07 732.00 0 1/13/2026 Comcast Business water fiber internet expense 700-701-435-07 1,728.47 0 1/13/2026 Comcast Business elec fiber internet expense 600-601-435-07 366.00 0 1/13/2026 Comcast Business parks fiber internet expense 100-301-435-07 122.00 0 1/13/2026 Comcast Business streets fiber internet expense 100-401-435-07 122.00 Warrant Total: 3,802.47 0 1/13/2026 Comcast Cable Fax expense admin building 600-601-435-07 10.51 0 1/13/2026 Comcast Cable Fax expense admin building 700-701-435-07 10.50 0 1/13/2026 Comcast Cable Fax expense admin building 100-101-435-07 10.51 0 1/13/2026 Comcast Cable Fax expense admin building 100-501-435-07 10.50 Warrant Total: 42.02 0 1/13/2026 Illinois Dept Of Revenue Electric utility excise tax 600-601-484-01 18,575.43 Warrant Total: 18,575.43 Page 12 of 24  0 1/13/2026 DME Springfield Inc. New spotlight for MP24897 100-501-430-03 765.00 Warrant Total: 765.00 0 1/13/2026 Drake Scruggs SNOWSHOE FOR PLOW 100-401-430-02 146.94 Warrant Total: 146.94 0 1/13/2026 Dugan Oil Co Inc tires for chevy park truck 100-301-430-02 1,228.00 0 1/13/2026 Dugan Oil Co Inc tires for xuv 100-301-430-02 343.00 0 1/13/2026 Dugan Oil Co Inc replacement tire Ford Bucket Truck 600-601-430-02 327.00 Warrant Total: 1,898.00 0 1/13/2026 E-Bolt Construction Supply GLOVES, TAPE MEASURES, SAFETY GLASSES 100-401-450-02 81.37 0 1/13/2026 E-Bolt Construction Supply Milwaukee grinder, grinder wheels and batteries 700-701-445-04 913.75 0 1/13/2026 E-Bolt Construction Supply cable ties 100-301-420-04 123.00 Warrant Total: 1,118.12 0 1/13/2026 Element Services Mechanical/HVAC Inspections 100-101-437-03 360.00 Warrant Total: 360.00 0 1/13/2026 Leonard C. Emerson Billing paper 600-601-435-01 61.40 0 1/13/2026 Leonard C. Emerson Billing paper 700-701-435-01 61.40 Warrant Total: 122.80 0 1/13/2026 US Post Office Enterprise Payment System Postage to EPS account 600-601-435-02 1,700.00 0 1/13/2026 US Post Office Enterprise Payment System Postage to EPS account 700-701-435-02 1,700.00 Warrant Total: 3,400.00 0 1/13/2026 Farm And Home Supply WINTER GEAR 100-401-450-01 119.99 0 1/13/2026 Farm And Home Supply back pack blower 600-601-445-04 599.99 0 1/13/2026 Farm And Home Supply cold weather clothing 600-601-450-01 359.93 Warrant Total: 1,079.91 0 1/13/2026 FGMArchitechts Inc New Municipal Complex Design Development & Construction Document 110-101-416-01 243,427.90 Warrant Total: 243,427.90 0 1/13/2026 FirstTwo, Inc Investigative software 100-501-436-09 1,479.45 Warrant Total: 1,479.45 Page 13 of 24  0 1/13/2026 Flentje's Plumbing, Inc Building Inspections - Plumbing 100-101-437-03 315.00 Warrant Total: 315.00 0 1/13/2026 Flock Group Inc Camera storage - Annual Renewal 100-501-436-09 43,000.00 Warrant Total: 43,000.00 0 1/13/2026 Frontier Monthly Phone Bill Substation 600-601-435-07 75.09 Warrant Total: 75.09 0 1/13/2026 Frontiers International-Springfield Club MLK Memorial 100-501-413-01 400.00 Warrant Total: 400.00 0 1/13/2026 Greco Graphics Company Embroidery 100-501-450-01 6.00 Warrant Total: 6.00 0 1/13/2026 Guardian Alliance Technologies Background software 100-501-436-09 90.00 Warrant Total: 90.00 0 1/13/2026 Hach Company Chemkey 25-piece, total chlorine 700-701-450-06 294.85 Warrant Total: 294.85 0 1/13/2026 Illinois Meter Inc ford 6'' x 24'' repair clamp 700-701-460-02 899.00 0 1/13/2026 Illinois Meter Inc ford 8'' x 24'' repair clamp 700-701-460-02 1,089.00 0 1/13/2026 Illinois Meter Inc 3/4 x 6" repair clamp 700-701-460-02 1,050.00 Warrant Total: 3,038.00 0 1/13/2026 Illinois-Mo Nitrogen, Oxygen, Argon & Acet 600-601-420-06 292.74 Warrant Total: 292.74 0 1/13/2026 Illinois Plumbing & Heating Supply Co toilet handle 100-301-420-04 35.53 Warrant Total: 35.53 0 1/13/2026 Illinois National Bank Lease payment 1 Ton Dump Truck 600-601-445-08 1,606.16 0 1/13/2026 Illinois National Bank Lease Payment Digger Derrick 600-601-445-08 4,519.06 0 1/13/2026 Illinois National Bank Lease payment 2025 Dodge Durango 100-501-445-08 808.10 0 1/13/2026 Illinois National Bank Lease payment 2025 Dodge Durango 100-501-445-08 808.10 0 1/13/2026 Illinois National Bank Lease payment 2024 Dodge Ram 2500 700-701-445-08 1,173.55 0 1/13/2026 Illinois National Bank Lease payment 2024 Dodge Ram 3500 100-301-445-08 1,243.57 Page 14 of 24  Warrant Total: 10,158.54 0 1/13/2026 Joseph Christopher Rechner Winston Road - remove tree from primary 600-601-420-05 3,500.00 0 1/13/2026 Joseph Christopher Rechner 5 Winston Road - remove tree from primary and secondary wire 600-601-420-05 2,500.00 Warrant Total: 6,000.00 0 1/13/2026 Lake Area Disposal Inc Trash Service Electric 600-601-420-06 205.70 0 1/13/2026 Lake Area Disposal Inc Trash Service Water 700-701-420-06 199.65 0 1/13/2026 Lake Area Disposal Inc Trash Service Streets 100-401-420-06 199.65 0 1/13/2026 Lake Area Disposal Inc Trash Service - Parks 2 (4Y) bins 100-301-420-06 585.00 0 1/13/2026 Lake Area Disposal Inc Trash Service - Electric (2Y bin 50%)) 600-601-420-06 95.00 0 1/13/2026 Lake Area Disposal Inc Trash Service - Water (2Y bin 50%) 700-701-420-06 95.00 Warrant Total: 1,380.00 0 1/13/2026 Law Enforcement Training LLC On-line training 100-501-413-02 850.00 Warrant Total: 850.00 0 1/13/2026 MASCO Packaging and Industrial Supply paper towels and toilet paper 600-601-450-02 646.02 0 1/13/2026 MASCO Packaging and Industrial Supply garbage bags 100-301-450-02 56.00 Warrant Total: 702.02 0 1/13/2026 Menards toilet levers 100-301-420-04 74.95 0 1/13/2026 Menards toilet handles 100-301-420-04 28.97 0 1/13/2026 Menards squeegees and tool holders 100-301-445-04 116.55 0 1/13/2026 Menards Hooks for shelves 100-501-445-04 57.94 Warrant Total: 278.41 0 1/13/2026 Morton Salt, Inc SALT 500-401-455-04 9,657.17 Warrant Total: 9,657.17 0 1/13/2026 McKay Auto Parts Inc cable ties 100-301-420-04 235.92 Warrant Total: 235.92 0 1/13/2026 Ray OHerron LED light for flashlight 100-501-450-03 174.17 0 1/13/2026 Ray OHerron Uniform 100-501-450-01 192.83 0 1/13/2026 Ray OHerron Uniform 100-501-450-01 161.42 Warrant Total: 528.42 Page 15 of 24  0 1/13/2026 OReilly Auto Parts wiring and connectors for 2 way radio 600-601-430-02 87.70 Warrant Total: 87.70 0 1/13/2026 Donald Peters grave digging 100-201-420-06 750.00 Warrant Total: 750.00 0 1/13/2026 Rural Electric Convenience Coop Repeater 9500 Old Indian Trail 700-701-476-01 37.56 0 1/13/2026 Rural Electric Convenience Coop Repeater 10750 Sugar Creek Lan 700-701-476-01 37.56 0 1/13/2026 Rural Electric Convenience Coop Repeater 128500 Union School R 700-701-476-01 37.56 0 1/13/2026 Rural Electric Convenience Coop Repeater 8813 Old Indian Trail 700-701-476-01 37.56 0 1/13/2026 Rural Electric Convenience Coop Repeater 10150 Old Indian Trai 700-701-476-01 37.56 0 1/13/2026 Rural Electric Convenience Coop Security Light Chatham Rd 700-701-476-01 21.54 0 1/13/2026 Rural Electric Convenience Coop Electric Exp-Dusk Drive 700-701-476-01 170.35 Warrant Total: 379.69 0 1/13/2026 Doug Robinson CDL Physical Reimbursement 600-601-430-05 150.00 Warrant Total: 150.00 0 1/13/2026 RP Lumber Co MAILBOX REPAIRS 100-401-420-04 37.98 Warrant Total: 37.98 0 1/13/2026 Rush Truck Center, Springifleld REPAIRS ON 2015 TANDEM 100-401-430-03 3,679.73 0 1/13/2026 Rush Truck Center, Springifleld REPAIRS ON 2015 TANDEM 100-401-430-02 3,000.00 Warrant Total: 6,679.73 0 1/13/2026 Sangamon County Water Reclamation District Sanitary sewer expense 700-701-480-01 142,353.18 Warrant Total: 142,353.18 0 1/13/2026 Site One Landscape Supply, LLC fertilizer for athletic fields 100-301-420-04 751.94 Warrant Total: 751.94 0 1/13/2026 SBRK Finance Holdings, Inc PayPad monthly transaction fee 600-601-435-06 141.60 0 1/13/2026 SBRK Finance Holdings, Inc PayPad monthly transaction fee 700-701-435-06 94.40 0 1/13/2026 SBRK Finance Holdings, Inc Temetra Project 600-601-436-03 2,656.25 0 1/13/2026 SBRK Finance Holdings, Inc Temetra Project 700-701-436-03 2,656.25 Warrant Total: 5,548.50 0 1/13/2026 South Sangamon Water Commission Metered Water Usage 700-701-478-01 335,963.80 Page 16 of 24  Warrant Total: 335,963.80 0 1/13/2026 William Stapleton, Jr. Building Inspections - Electric 100-101-437-03 675.00 Warrant Total: 675.00 0 1/13/2026 Staples Credit Plus Business Advantage One-touch staplers 600-601-435-01 28.91 0 1/13/2026 Staples Credit Plus Business Advantage One-touch staplers 700-701-435-01 28.91 Warrant Total: 57.82 0 1/13/2026 Third Millennium Lead survey mailing 700-701-435-05 2,805.14 0 1/13/2026 Third Millennium Utility Bill Rendering 600-601-435-05 409.69 0 1/13/2026 Third Millennium Utility Bill Rendering 700-701-435-05 409.69 Warrant Total: 3,624.52 0 1/13/2026 TransUnion Risk and Alternative Data Solutions Inc Investigation software 100-501-436-09 178.00 Warrant Total: 178.00 0 1/13/2026 United Community Bank Lease payment 2023 Hyundai IONIQ 5 600-601-445-08 961.99 0 1/13/2026 United Community Bank Lease payment Sewer Vac Truck 700-701-445-08 5,530.69 Warrant Total: 6,492.68 0 1/13/2026 Unifirst First Aid Corp Restock safety cabinet 100-501-416-04 15.95 0 1/13/2026 Unifirst First Aid Corp First Aid Kit Resupply 700-701-434-02 175.65 0 1/13/2026 Unifirst First Aid Corp First Aid Kit Resupply 600-601-434-02 211.71 Warrant Total: 403.31 0 1/13/2026 Koreckyj, Michael DNE/NO PARKING SIGNS 100-401-450-05 1,033.80 Warrant Total: 1,033.80 0 1/13/2026 United States Police Canine Association Inc Membership 100-501-413-02 50.00 Warrant Total: 50.00 0 1/13/2026 Utility Services of Vermont LLC Monthly OP & CIP Routine Servies 600-601-416-03 3,000.00 Warrant Total: 3,000.00 0 1/13/2026 Village Of Chatham Due to payoff from Utility Tax Fund to General Fund 150-000-230-01 338.63 Warrant Total: 338.63 Page 17 of 24  0 1/13/2026 Visa 1099 forms 600-601-435-05 56.49 0 1/13/2026 Visa 1099 forms 700-701-435-05 56.49 0 1/13/2026 Visa 2026 State & Federal Poster 100-101-435-01 236.02 0 1/13/2026 Visa Tires for Ioniq 5 600-601-430-02 1,027.20 0 1/13/2026 Visa DeWalt Saw & Battery 100-501-445-04 326.17 0 1/13/2026 Visa Glass Chair Mat 100-501-445-05 313.65 0 1/13/2026 Visa Accurate Biometrics 100-101-435-10 66.95 0 1/13/2026 Visa HepaBarrier Filter with Frame & Bundle 100-501-450-02 537.97 0 1/13/2026 Visa Action Targets 100-501-450-03 382.18 0 1/13/2026 Visa Action Targets-PT Dropper Boxed 100-501-445-04 379.10 0 1/13/2026 Visa Handcuffs 100-501-450-03 262.40 0 1/13/2026 Visa IACP Membership 100-501-435-04 220.00 0 1/13/2026 Visa APCO Recertification 100-501-413-02 35.00 0 1/13/2026 Visa Membership Renewal 100-501-435-11 400.00 0 1/13/2026 Visa ILEAS Conference 100-501-413-02 1,800.00 0 1/13/2026 Visa Chatham Area Chamber Luncheons 100-501-435-04 205.80 0 1/13/2026 Visa Lunch for Astro's vet clinic-Crime Prev 100-501-433-01 85.75 0 1/13/2026 Visa Work Gloves 700-701-434-02 113.79 0 1/13/2026 Visa rubber flapper check valves 700-701-420-01 1,525.98 0 1/13/2026 Visa IL Rural Water Association Conference 700-701-413-02 570.00 0 1/13/2026 Visa Electrical lockout kit and penetrometers 700-701-434-02 293.90 0 1/13/2026 Visa Electrical lockout kit and penetrometers 600-601-434-02 293.91 0 1/13/2026 Visa Electrical lockout kit and penetrometers 700-701-450-02 95.31 Warrant Total: 9,284.06 0 1/13/2026 WEX BANK Parks fuel expense 100-301-430-01 981.61 0 1/13/2026 WEX BANK Water fuel expense 700-701-430-01 2,429.77 0 1/13/2026 WEX BANK Streets fuel expense 100-401-430-01 2,533.42 0 1/13/2026 WEX BANK Admin fuel expense 100-101-430-01 39.01 0 1/13/2026 WEX BANK Electric fuel expense 600-601-430-01 2,258.50 0 1/13/2026 WEX BANK Police fuel expense 100-501-430-01 3,097.57 Warrant Total: 11,339.88 Report Total: 927,761.08 Page 9 Page 18 of 24  Accounts Payable Voucher Approval List User: jillb Printed: 01/07/2026 - 4:12PM Batch: 00003.01.2026 - Payroll Invoices 01092025 Voucher No. Warrant Date Vendor Description Account Number Amount 0 1/9/2026 AFLAC American Family Life Assurance Co Aflac Voluntary Insurance 100-000-232-07 65.05 0 1/9/2026 AFLAC American Family Life Assurance Co Aflac Voluntary Insurance 100-000-232-07 65.05 Warrant Total: 130.10 0 1/9/2026 AXA Equitable Life Ins Company AXA Deferred Comp 100-000-232-19 3,573.30 0 1/9/2026 AXA Equitable Life Ins Company AXA Deferred Comp 600-000-232-19 3,399.67 0 1/9/2026 AXA Equitable Life Ins Company AXA Deferred Comp 700-000-232-19 915.17 Warrant Total: 7,888.14 0 1/9/2026 Blue Cross Blue Shield Retiree Dental Insurance 300-000-232-07 170.50 0 1/9/2026 Blue Cross Blue Shield Medical Insurance 600-000-232-12 2,774.22 0 1/9/2026 Blue Cross Blue Shield Medical Insurance 600-000-232-12 2,658.99 0 1/9/2026 Blue Cross Blue Shield Retiree insurance expense 600-601-412-02 768.25 0 1/9/2026 Blue Cross Blue Shield Dental Insurance 700-000-232-07 204.03 0 1/9/2026 Blue Cross Blue Shield Dental Insurance 700-000-232-07 208.35 0 1/9/2026 Blue Cross Blue Shield Due from retiree ins. IMRF 100-000-326-01 28.43 0 1/9/2026 Blue Cross Blue Shield Retiree Insurance Expense 100-501-412-02 768.25 0 1/9/2026 Blue Cross Blue Shield Medical Insurance 100-000-232-12 25,446.15 0 1/9/2026 Blue Cross Blue Shield Medical Insurance 100-000-232-12 25,983.98 0 1/9/2026 Blue Cross Blue Shield Medical Insurance 700-000-232-12 4,173.08 0 1/9/2026 Blue Cross Blue Shield Retiree Insurance Expense 100-501-412-02 768.25 0 1/9/2026 Blue Cross Blue Shield Medical Insurance 700-000-232-12 4,057.89 0 1/9/2026 Blue Cross Blue Shield Dental Insurance 120-000-232-07 11.37 0 1/9/2026 Blue Cross Blue Shield Retiree Insurance Expense 100-501-412-02 768.25 0 1/9/2026 Blue Cross Blue Shield Dental Insurance 120-000-232-07 11.39 0 1/9/2026 Blue Cross Blue Shield Dental Insurance 600-000-232-07 107.87 0 1/9/2026 Blue Cross Blue Shield Retiree Insurance Expense 100-401-412-02 768.25 0 1/9/2026 Blue Cross Blue Shield Dental Insurance 600-000-232-07 112.20 0 1/9/2026 Blue Cross Blue Shield Retiree Insurance Expense 600-601-412-02 768.25 Page 19 of 24 0 1/9/2026 Blue Cross Blue Shield Medical Insurance 120-000-232-12 307.31 0 1/9/2026 Blue Cross Blue Shield Medical Insurance 120-000-232-12 307.30 AP-Voucher Approval List (01/07/2026 - 4:12 PM) Page 1  Voucher No. Warrant Date Vendor Description Account Number Amount 0 1/9/2026 Blue Cross Blue Shield Dental Insurance 100-000-232-07 1,034.36 0 1/9/2026 Blue Cross Blue Shield Dental Insurance 100-000-232-07 1,014.55 0 1/9/2026 Blue Cross Blue Shield Rounding Adjustment 100-101-412-02 -0.68 0 1/9/2026 Blue Cross Blue Shield Retiree Insurance Expense 600-601-412-02 768.25 0 1/9/2026 Blue Cross Blue Shield WH but not yet billed 100-000-232-12 796.68 0 1/9/2026 Blue Cross Blue Shield 50% Retiree insurance BENEFIT expense 100-401-412-02 384.13 0 1/9/2026 Blue Cross Blue Shield Due from retiree ins. IMRF 100-401-412-02 28.43 0 1/9/2026 Blue Cross Blue Shield German, Dennis (Medical Ben PSEBA Disability) 100-501-412-02 768.25 0 1/9/2026 Blue Cross Blue Shield Retiree Insurnace Expense 100-000-326-01 28.43 0 1/9/2026 Blue Cross Blue Shield Due from Retiree ins IMRF 100-000-326-01 28.43 0 1/9/2026 Blue Cross Blue Shield Due from retiree ins - Dental IMRF 100-000-326-01 28.43 0 1/9/2026 Blue Cross Blue Shield 50% Retiree ins reimbursed through IMRF 100-000-326-01 384.13 0 1/9/2026 Blue Cross Blue Shield German, Dennis (Spouse Med PSEBA Disability) 100-501-412-02 942.55 Warrant Total: 77,378.50 0 1/9/2026 Blue Cross and Blue Shield Ancillary Billing Dept Life Insurance & Disability 700-000-232-07 89.33 0 1/9/2026 Blue Cross and Blue Shield Ancillary Billing Dept Life Insurance & Disability 100-000-232-07 356.24 0 1/9/2026 Blue Cross and Blue Shield Ancillary Billing Dept Life Insurance & Disability 600-000-232-07 44.25 0 1/9/2026 Blue Cross and Blue Shield Ancillary Billing Dept Life Insurance & Disability 120-000-232-07 7.79 Warrant Total: 497.61 0 1/9/2026 Corebridge Financial, Inc. COREBRIDGE Def Comp 100-000-232-19 60.00 Warrant Total: 60.00 0 1/9/2026 Fidelity Life Insurance Company Retiree Eye Insurance 300-000-232-07 19.60 0 1/9/2026 Fidelity Life Insurance Company Eye Insurance 600-000-232-07 23.20 0 1/9/2026 Fidelity Life Insurance Company Retiree Vision Insurance 100-000-326-01 6.76 0 1/9/2026 Fidelity Life Insurance Company Eye Insurance 600-000-232-07 24.20 0 1/9/2026 Fidelity Life Insurance Company Eye Insurance 700-000-232-07 43.95 0 1/9/2026 Fidelity Life Insurance Company Retiree Vision Insurance 100-000-326-01 6.76 0 1/9/2026 Fidelity Life Insurance Company Eye Insurance 700-000-232-07 42.97 0 1/9/2026 Fidelity Life Insurance Company Retiree Vision Insurance 100-000-326-01 6.76 0 1/9/2026 Fidelity Life Insurance Company Eye Insurance 100-000-232-07 217.32 0 1/9/2026 Fidelity Life Insurance Company Eye Insurance 100-000-232-07 222.08 0 1/9/2026 Fidelity Life Insurance Company Insurance Credit Dec added next month 100-000-326-01 -7.03 0 1/9/2026 Fidelity Life Insurance Company Eye Insurance 120-000-232-07 2.71 0 1/9/2026 Fidelity Life Insurance Company Eye Insurance 120-000-232-07 2.69 Page 20 of 24 0 1/9/2026 Fidelity Life Insurance Company Retiree Vision Insurance 100-000-326-01 6.76 0 1/9/2026 Fidelity Life Insurance Company Adjustment to Vision Insurance 100-101-412-02 -0.14 AP-Voucher Approval List (01/07/2026 - 4:12 PM) Page 2  Voucher No. Warrant Date Vendor Description Account Number Amount 0 1/9/2026 Fidelity Life Insurance Company Retiree Vision Insurance 100-000-326-01 6.76 0 1/9/2026 Fidelity Life Insurance Company Billed Nov will get credit next month 100-000-326-01 -13.52 Warrant Total: 611.83 0 1/9/2026 Illinois Municipal Retirement Fund Payroll Rounding Adjustment 100-101-412-03 -0.04 0 1/9/2026 Illinois Municipal Retirement Fund IMRF WH 100-000-232-06 8,718.24 0 1/9/2026 Illinois Municipal Retirement Fund IMRF WH 100-000-232-06 8,310.78 0 1/9/2026 Illinois Municipal Retirement Fund IMRF WH 600-000-232-06 5,227.43 0 1/9/2026 Illinois Municipal Retirement Fund IMRF WH 600-000-232-06 5,098.71 0 1/9/2026 Illinois Municipal Retirement Fund IMRF WH 700-000-232-06 4,974.17 0 1/9/2026 Illinois Municipal Retirement Fund IMRF WH 700-000-232-06 6,253.76 0 1/9/2026 Illinois Municipal Retirement Fund IMRF WH 120-000-232-06 322.83 0 1/9/2026 Illinois Municipal Retirement Fund IMRF WH 120-000-232-06 344.14 Warrant Total: 39,250.02 0 1/9/2026 Liberty National Liberty National Ins 700-000-232-07 200.51 0 1/9/2026 Liberty National Liberty National Ins 120-000-232-07 9.25 0 1/9/2026 Liberty National Liberty National Ins 600-000-232-07 137.00 0 1/9/2026 Liberty National Liberty National Ins 100-000-232-07 353.56 Warrant Total: 700.32 0 1/9/2026 Local Union 51 IBEW Local 51 Union Dues 700-000-232-16 15.72 0 1/9/2026 Local Union 51 IBEW Local 51 Union Dues 700-000-232-16 15.72 0 1/9/2026 Local Union 51 IBEW Local 51 Union Dues 600-000-232-16 413.69 0 1/9/2026 Local Union 51 IBEW Local 51 Union Dues 600-000-232-16 413.69 Warrant Total: 858.82 0 1/9/2026 Local 821 Illinois Fraternal Order of Police Local 821 Union Dues 600-000-232-16 20.26 0 1/9/2026 Local 821 Illinois Fraternal Order of Police Local 821 Union Dues 600-000-232-16 20.28 0 1/9/2026 Local 821 Illinois Fraternal Order of Police Local 821 Union Dues 100-000-232-16 445.44 0 1/9/2026 Local 821 Illinois Fraternal Order of Police Local 821 Union Dues 100-000-232-16 445.48 0 1/9/2026 Local 821 Illinois Fraternal Order of Police Local 821 Union Dues 700-000-232-16 20.28 0 1/9/2026 Local 821 Illinois Fraternal Order of Police Local 821 Union Dues 700-000-232-16 20.26 Warrant Total: 972.00 0 1/9/2026 NCPERS Group Life Ins NCPERS Life Insurance 700-000-232-07 17.60 0 1/9/2026 NCPERS Group Life Ins NCPERS Life Insurance 100-000-232-07 54.40 Page 21 of 24 0 1/9/2026 NCPERS Group Life Ins NCPERS Life Insurance 600-000-232-07 24.00 AP-Voucher Approval List (01/07/2026 - 4:12 PM) Page 3  Voucher No. Warrant Date Vendor Description Account Number Amount Warrant Total: 96.00 0 1/9/2026 NECA IBEW Family Medical Care Trust Fund FMCP Insurance 600-000-232-12 3,747.55 0 1/9/2026 NECA IBEW Family Medical Care Trust Fund FMCP Insurance 700-000-232-12 231.45 0 1/9/2026 NECA IBEW Family Medical Care Trust Fund FMCP Insurance 600-000-232-12 3,747.54 0 1/9/2026 NECA IBEW Family Medical Care Trust Fund FMCP Insurance 700-000-232-12 231.46 Warrant Total: 7,958.00 0 1/9/2026 PLEA Legal Defense Fund PLEA Police Legal Defense Fund 100-000-232-07 56.04 0 1/9/2026 PLEA Legal Defense Fund PLEA Police Legal Defense Fund 100-000-232-07 56.04 Warrant Total: 112.08 0 1/9/2026 Village Of Chatham Police Pension Flat Amount 100-000-232-09 7,067.85 Warrant Total: 7,067.85 Report Total: 143,581.27 Page 22 of 24 AP-Voucher Approval List (01/07/2026 - 4:12 PM) Page 4 Village Board Regular Meeting December 23, 2025 Municipal Hall 117 East Mulberry Street Chatham, IL 62629 1. Meeting Opening 1.1 Village President Dave Kimsey called the Regular Village Board meeting to order at 6:00 p.m. 1.2 Moment of Silence 1.3 Pledge of Allegiance 1.4 Roll Call Present: Village Trustee Kristen Chiaro; Village Trustee Tim Nice; Village Trustee Carl Try; Village Trustee Meredith Ferguson; Village Trustee John Fletcher and Village President Dave Kimsey. Absent: Village Trustee Brett Gerger Others Present: Village Manager Pat McCarthy; Village Attorney Andrew Jarmer; Police Chief Vern Foli; General Foreman Dustin Patterson; Village Emergency Manager Trent Thompson and Village Clerk Dan Holden 1.5 Public Announcements There were no Public Announcements a this meeting. 1.6 Public Comments on Agenda Topics There were no Public Comments on Agenda Topics. 2. Old Business There was no Old Business conducted at this meeting. 3. New Business 3.1 Resolution 67-25 Accepting an Irrevocable Letter of Credit for Public Improvement at Spartan Estates Second Addition. A motion was made to Table this Resolution by Trustee Nice. This motion was seconded by Trustee Ferguson. By an affirmative voice vote of the members present, the motion was passed. 3.2 Ordinance 25-44 Setting the Village Board Meeting Dates for Calendar year 2026. A motion was made by Trustee Chiaro to bring the Ordinance to the table for discussion. This motion was seconded by Trustee Ferguson. By an affirmative voice vote of the members present, the motion was passed. 3.3 CORE/SD Budget Estimate Update Levi Bauer and Britt Steffen with CORE Construction and Matthew Niemeyer with FGMA attended the meeting via a telephonic TEAMS meeting. All three individuals provided an update on the progress of the potential new Village Municipal Building. The final drawings would be completed in the first week of January 2026. Construction bids would go out after that. The hope would be that construction could start mid-to end of March. The timeframe for completion would be 12 to 13 months. The anticipated date would be April/May 2027. For a more detailed description of the discussion, please watch the Village Board meeting from 12/23/25 on You Tube. Page 23 of 24 4. Consent Agenda 4.1 Warrants Resolution 68-25. 4.2 Meeting Minutes from the Regular Board meeting on December 9, 2025. A motion was made by Trustee Chiaro to bring the Consent Agenda to the table for discussion. This motion was seconded by Trustee Fletcher. By a 5-0-0-1 vote of the Trustees, the motion passed. The vote was as follows: Trustee Ferguson – yes; Trustee Try – yes; Trustee Nice – yes; Trustee Fletcher – yes; Trustee Gerger – absent; Trustee Chiaro – yes. 5. Public Comment on Village Business There was no Public Comment on Village Business at this meeting. 6. Next Scheduled Meeting 6.1 Village Board 6:00 p.m. at Municipal Hall on 1-13-26 7. Executive Session 7.1 Personnel under 2(c)(1) 7.2 Collective Negotiating Matter (2)(c)(2) 7.3 Litigation under 2(c)(11) 7.4 Setting the price for sale or lease of public property (2)(C)(6) 7.5 Review of Closed Session Minutes 2(c)(21) 7.6 Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired 2(C)(5) There was no need for Executive Session at this meeting 8. Adjournment A motion was made by Trustee Try to adjourn the Regular Village Board meeting. This motion was seconded by Trustee Ferguson. By an affirmative voice vote of the Trustees present, the motion passed, and the meeting adjourned at 6:12 p.m. Meeting Minutes prepared by Village Clerk Dan Holden A video of this meeting is available through the Village of Chatham website or on YouTube under “2025-12-23 Village Board Meeting”. Page 24 of 24