City Council

Last saved on 06/26/2020 1:37 PM TUESDAY, JUNE 30, 2020 CITY COUNCIL AGENDA 6:00 PM I. Call to Order by Chairman Henderson. II. Pledge of Allegiance/Invocation (Councilman Byrd). III. Special Presentation. IV. Minute Approval. Order of Business for City Council V. Ordinances – Final Reading​: FINANCE a. An ordinance to amend Ordinance No. 13473, hereinafter also known as "the Fiscal Year 2019-2020 Operations Budget", providing revenue for the fiscal year beginning July 1, 2019, and ending June 30, 2020; appropriating same to the payment of expenses of the municipal government​;​ ​fixing the rate of taxation on all taxable property in the City, and the time taxes and privileges are due, how they shall be paid, when they shall become delinquent; providing for interest and penalty on delinquent taxes and privileges; amending Chattanooga City Code, Part II, Chapter 2, Section 2-267, relative to paid leave for active-duty training and to amend Chattanooga City Code, Part II, Chapter 31, Sections 31-36, 31-37, 31-41, and 31-43, Sections 31-322 and 31-354. VI. Ordinances – First Reading​: (None) VII. Resolutions: FINANCE a. A resolution authorizing the Interim Treasurer to execute a contract with E-Government Solutions for the implementation and maintenance of a city wide municipal property tax billing and collection software system for three (3) years beginning July 1, 2020, plus two (2) one year extensions, for an amount not to exceed $63,800.00. Agenda for Tuesday, June 30, 2020 Page ​2 HUMAN RESOURCES b. A resolution authorizing the Human Resources Department to apply for, and if awarded, to accept the FY2021 State and Local Government Financial Wellness Grants Program for a one (1) year, non-renewable initiative to begin on September 14, 2020 through September 30, 2021, for up to $100,000.00. PUBLIC WORKS AND TRANSPORTATION Public Works c. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. W-20-011-201 JDH Company, Inc. of Chattanooga, TN, Replacement Roofing System for multiple buildings at MBWWTP, in the amount of $311,848.00, plus a contingency amount of $32,000.00, for an amount not to exceed $343,848.00. ​(District 1) d. A resolution authorizing the approval of Change Order No. 1 for Tri-State Roofing Contractors, LLC of Chattanooga, TN, relative to Contract No. M-18-002-201, the Replacement Roofing System for the Bessie Smith Center, for an increased amount of $96,294.50, for a revised contract amount of $395,839.30, plus a contingency amount of $30,000.00, for an amount not to exceed $425,839.30. ​(District 8) e. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. E-20-010-201 to Jacobs Engineering Group, Inc., Disaster Recovery Management Services Contract for year one (1) of a four (4) year term blanket contract, for a contract amount of $261,214.00. ​(Revised) VIII. Purchases. IX. Other Business. X. Committee Reports. XI. Recognition of Persons Wishing to Address the Council. XII. Adjournment. Agenda for Tuesday, June 30, 2020 Page ​3 TUESDAY, JULY 7, 2020 CITY COUNCIL AGENDA 6:00 PM 1. Call to Order by Chairman Henderson. 2. Pledge of Allegiance/Invocation (Councilwoman Coonrod). 3. Special Presentation. 4. Minute Approval. Order of Business for City Council 5. Ordinances - Final Reading​: (None) 6. Ordinances - First Reading:​ ​(None) 7. Resolutions​: ECONOMIC AND COMMUNITY DEVELOPMENT a. A resolution authorizing the Mayor to enter into a Premises Use Agreement with Chattanooga Flying Disc Club, Inc., in substantially the form attached, for disc golf courses at city public parks for daily use and tournament play for a term of one (1) year, with the option to renew for three (3) additional terms of one (1) year each. PUBLIC WORKS AND TRANSPORTATION Public Works b. A resolution authorizing the Land Development Office to waive the review fee for WaterWays, a non-profit corporation, to improve the stream hydrology and buffer zone and to protect and restore water resources at or near 4216 Mountain Creek Road, Chattanooga, TN, as outlined in the attached request, in the amount of $1,375.00. (District 1) (Sponsored by Vice-Chairman Smith and Councilman Mitchell) 8. Purchases. 9. Other Business. 10. Committee Reports. 11. Recognition of Persons Wishing to Address the Council. Agenda for Tuesday, June 30, 2020 Page ​4 12. Adjournment.  June 30, 2020 Council Meeting Recommended New Purchases Council approval is recommended to award contracts for the following new purchases: BIDS BIDS ANNUAL COST DOCUMENTATION DEPARTMENT LOWEST/BEST BIDDER FUND NAME ITEM DESCRIPTION REQUESTED RETURNED ESTIMATE SUMMARY LINK This is the second (2nd) and final City Wide Services Waste Services of Tennessee, LLC Front End Loader & Refuse renewal option of this contract Division, Public 3 2 1387 Wisdom Street $125,000.00 General Fund PO# 548113 Pickup Services which will include a price increase Works Chattanooga, TN 37406 of 2.2% for lines 7 - 10. Two (2) New Blanket Contracts are for twelve (12) months with option to renew for (2) additional twelve 1. Roll-Aid Industrial Supply (12) month terms. The award is P.O. Box 2346 recommended to Roll-Aid Industrial City Wide Services Chattanooga, TN 37409 Supply as the best and complete Divison, Public Chainsaw Parts & Supplies 9 2 2. Chattanooga Tractor & $35,000.00 General Fund R198798 bid, and Chattanooga Tractor & Works Equipment Equipment who did not bid the 2034 Polymer Drive E. Makita or Husqvarna due to Chattnaooga, TN 37421 distributorship,as best and complete bids for the City of Chattanooga. New Blanket Contract is for twelve (12) months with option to renew for two (2) additional twelve (12) month terms. This was publically City Wide Services Roll-Aid Industrial Supply advertised but only received one (1) Divison, Public Hand Tools for Local Pickup 5 1 P.O.2346 $45,000.00 Water Quality Fund R198654 bid on June 16 and extended bid Works Chattanooga, TN 37409 open date to June 23. Did not receive any other responses. The award will go to the only bidder Roll-Aid Industrial Supply. New Blanket Contract is for twelve (12) months with option to renew for two (2) additional twelve (12) month terms. The award will go to Fleet Management Elgin Street Sweeper & Vactor Sansom Equipment Company Sansom Equipment Company due Division, Public Sewer Cleaner OEM Parts & 1 1 1225 Vanderbilt Road $85,000.00 Fleet Fund to Sansom is the factory authorized R198783 Works Service Birmingham, AL 35254 sales and service center for Elgin & Vactor products. T.C.A. allows this single source purchase exempted from the usual advertising and bidding procedures. Purchase of ten (10) Stalker DSR 2X Radar Packages. Applied Traffic Operations, Applied Concepts, Inc Concepts, Inc is the sole provider Stalker DSR 2X Radar System Department of 0 0 855 East Collins Blvd $32,450.00 Special Project Fund for the Stalker Radar System. T.C. R199952 Package Transportation Richardson, TX 75081 A. allows this single source purchase exempted from the usual advertising and bidding procedures. Respectfully submitted, Vickie Haley, Interim Director of Purchasing