City Council

Last saved on 05/25/2021 11:54 AM TUESDAY, MAY 25, 2021 CITY COUNCIL REVISED AGENDA 6:00 PM I. Call to Order by Chairman Henderson. II. Pledge of Allegiance/Invocation (Councilman Byrd). III. Special Presentation. IV. Minute Approval. V. Ordinances – Final Reading: FINANCE a. An ordinance to amend Chattanooga City Code, Part II, Chapter 2, Article IV, Section 2-526 relating to the appropriation and disbursement of municipal funds to non-profit charitable and civic organizations and relating to the approval for purchasing requisitions in Section 2-547. VI. Ordinances – First Reading: PUBLIC WORKS AND TRANSPORTATION Transportation a. MR-2021-0038 South Broad, LLC (Abandonment). An ordinance closing and abandoning an unopened alley in the 200 block of West 25th Street, as detailed on the attached map. (District 7) (Recommended for denial by Transportation) (Rescinded on 05-11-2021) MR-2021-0038 South Broad, LLC (Abandonment). An ordinance closing and abandoning an unopened alley between 25th Street and 26th Street on the northern portion of the alley right-of-way from West 25th Street to a point being 92.5’ feet in length with the remaining alley right-of-way remaining open and the entrance to the West 26th Street alley right-of-way will remain open to allow access to Hamlett Chapel CME Church property for off-street parking, as detailed on the attached map. (Alternate Version) (Added with permission of Chairman Henderson) Revised Agenda for Tuesday, May 25, 2021 Page 2 VII. Resolutions: FINANCE a. A resolution authorizing payment to the Southeast Tennessee Development District for 2021 assessment dues, in the amount of $35,211.54, and the Regional Tourism Initiative, in the amount of $5,000.00, for an amount not to exceed $40,211.54. PUBLIC WORKS AND TRANSPORTATION Public Works b. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. W-18-010-201 to J. Cumby Construction, Inc., of Cookeville, TN, MBWWTP-Warehouse Improvements and Implementation of Vulnerability Recommendations, for the contract amount of $7,358,493.00, plus a contingency amount of $370,000.00, for an amount not to exceed $7,728,493.00, subject to availability of funds. (District 1) c. A resolution authorizing the Administrator for the Department of Public Works to approve Change Order No. 5 for Jacobs Engineering Group relative to Contract No. W-17-006-101, Program Management for Consent Decree Implementation, a Consent Decree Project, for the renewal of year five (5) of the five (5) year program, in the amount of $3,401,912.96, for a revised contract amount of $13,589,348.70. (Consent Decree) d. A resolution authorizing the Administrator for the Department of Public Works to renew year four (4) of a five (5) year term for the on-call blanket contracts for professional services for the support of Wastewater Capital Improvements Program, Contract No. W-18-001 (Resolution No. 29413) for the nineteen (19) consultant firms listed that submitted qualifications in the six (6) different categories per their qualification package, in the amount of $7,056,500.00: (1) AECOM Technical Services, Inc.; (2) Allen & Hoshall, Inc.; (3) AMEC Foster Wheeler Environment & Infrastructure, Inc.; (4) Arcadis U.S., Inc.; (5) Brown and Caldwell; (6) Burns and McDonnel Engineering Company, Inc.; (7) Barge Design Solutions, Inc.; (8) C2RL, Inc.; (9) CDM Smith; (10) CTI Engineers, Inc.; (11) Fulghum Macindoe & Associates, Inc.; (12) Gresham Smith & Partners; (13) Hazen and Sawyer; (14) HDR Engineering, Inc.; (15) Jacobs Engineering Group, Inc.; (16) Lamar Dunn and Associates; (17) Stantec Consulting Services, Inc.; (18) Volkert, Inc.; and (19) W.K. Dickson & Co., Inc. Revised Agenda for Tuesday, May 25, 2021 Page 3 e. A resolution authorizing the Administrator for the Department of Public Works to extend an agreement with Club Prophet Systems to provide city golf courses with point of sale and reservation software for the period of October 1, 2021, through September 30, 2023, for a cost of $13,000.00 per year, for a total amount of $26,000.00. Transportation f. A resolution authorizing payment to the Tennessee Department of Transportation (TDOT) for the City of Chattanooga’s share of an agreement with AECOM relative to Contract No. T-15-010 for professional services associated with the Manufacturers Road/Hamm Road Gateway Project construction engineering and inspection, in the amount of $90,285.22. (District 1) g. A resolution authorizing payment to the Tennessee Department of Transportation (TDOT) for the City of Chattanooga’s share of construction engineering and materials testing services relative to projects that receive state and federal funds through TDOT, for a total amount not to exceed $250,000.00. VIII. Purchases. IX. Committee Reports. X. Other Business. (Item Listed Below): ● City Attorney to Announce Settlements XI. Recognition of Persons Wishing to Address the Council. XII. Adjournment. Revised Agenda for Tuesday, May 25, 2021 Page 4 TUESDAY, JUNE 1, 2021 CITY COUNCIL AGENDA 6:00 PM 1. Call to Order by Chairman Henderson. 2. Pledge of Allegiance/Invocation (Councilwoman Coonrod). 3. Special Presentation. 4. Minute Approval. Order of Business for City Council 5. Ordinances - Final Reading: PUBLIC WORKS AND TRANSPORTATION Transportation a. MR-2021-0038 South Broad, LLC (Abandonment). An ordinance closing and abandoning an unopened alley in the 200 block of West 25th Street, as detailed on the attached map. (District 7) (Recommended for denial by Transportation) (Rescinded on 05-11-2021) MR-2021-0038 South Broad, LLC (Abandonment). An ordinance closing and abandoning an unopened alley between 25th Street and 26th Street on the northern portion of the alley right-of-way from West 25th Street to a point being 92.5’ feet in length with the remaining alley right-of-way remaining open and the entrance to the West 26th Street alley right-of-way will remain open to allow access to Hamlett Chapel CME Church property for off-street parking, as detailed on the attached map. (Alternate Version) (Added with permission of Chairman Henderson) 6. Ordinances - First Reading: FINANCE a. An ordinance providing for an Interim Budget and appropriating funds for the usual and ordinary expenses of the City government for the months of July, August, and September 2021, pending the adoption of the 2021-2022 annual budget. Revised Agenda for Tuesday, May 25, 2021 Page 5 PUBLIC WORKS AND TRANSPORTATION Public Works b. MR-2021-0049 Chattanooga Christian School c/o Chad Dirkse (Abandonment). An ordinance closing and abandoning a sewer easement located in the 1100 block of West 33rd Street, as detailed on the attached map, subject to certain conditions. (District 7) (Recommended for approval by Public Works) 7. Resolutions: COUNCIL OFFICE a. A resolution authorizing the Purchasing Agent to enter into an agreement with the University of Chattanooga at Tennessee, in substantially the form attached, for professional education services for the Chattanooga City Council during the next 12 months for up to 450 hours total faculty time and up to 270 hours graduate assistant time during the 2021 calendar year, for a total educational training cost not to exceed $47,236.00. HUMAN RESOURCES b. A resolution authorizing the appointment of Ronald C. Drumeller, as a Special Police Officer (unarmed) as the Executive Director for the Air Pollution Control Bureau, to do special duty as prescribed herein, subject to certain conditions. c. A resolution authorizing the appointment of Melissa Mortimer, as a Special Police Officer (unarmed) for the Department of Economic and Community Development Land Development Office, to do special duty as prescribed herein, subject to certain conditions. MAYOR’S OFFICE d. A resolution confirming the Mayor’s appointment of Michael Varnell to the Board of Electrical Examiners. PUBLIC WORKS AND TRANSPORTATION Public Works e. A resolution authorizing the Administrator for the Department of Public Works to approve Change Order No. 2 (Final) for Layne Inliner, LLC of Tucker, GA, relative to Contract No. W-12-029-201, Friars Branch Interceptor and Basin Improvements, a Consent Decree Project, for a decreased amount of $1,373,945.57, to release the remaining contingency of $200,000.00, for a revised contract amount of $8,163,445.93. (District 5) (Consent Decree) Revised Agenda for Tuesday, May 25, 2021 Page 6 f. A resolution authorizing the Administrator for the Department of Public Works to approve Change Order No. 1 (Final) for WSB USA, Inc. (formerly Parsons Brinckerhoff, Inc.) relative to Contract No. W-12-029-101, Friars Branch Interceptor and Basin Improvements, a Consent Decree Project, for a decreased amount of $3,833.94, for a revised contract amount of $1,822,992.06. (District 5) (Consent Decree) g. A resolution authorizing the Administrator for the Department of Public Works to award Contract No. Y-20-029-201 to P&C Construction of Chattanooga, TN, YFD Gym Floor Replacement for Glenwood YFD Center, in the amount of $89,105.00, plus a contingency amount of $9,000.00, for an amount not to exceed $98,105.00. (District 9) 8. Purchases. 9. Committee Reports. 10. Recognition of Persons Wishing to Address the Council. 11. Adjournment.  May 25, 2021 Recommended New Purchases Council approval is recommended to award contracts for the following new purchases: BIDS BIDS ANNUAL COST DOCUMENTATION DEPARTMENT ITEM DESCRIPTION REQUESTED RETURNED LOWEST/BEST BIDDER ESTIMATE FUND NAME SUMMARY LINK New Blanket Contract for Stump Grinding & Removal Services. Contract is for twelve (12) months with the option to ABC Tree Service, LLC renew for two (2) additional twelve (12) City Wide Services Stump Grinding & Removal 6 3 P.O. Box 681 $30,000.00 General Fund month terms. The award will go to ABC R209740 Division, Public Works Services Harrison, TN 37341 Tree Service LLC as the best bid meeting specifications for the City of Chattanooga. Lee-Smith, Inc First (1st) of two (2) renewal options. Fleet Management Single-Axle Dump Trucks - - 2600 8th Avenue $391,281.00 Fleet Leasing Capital Lee-Smith, Inc submitted a 3.65% price PO# 557721 Division, Public Works Chattanooga, TN 37407 increase at the time of renewal. This is an amount limit increase through December 8, 2021. The total approved amount for year 1 & 2 was $140,000, the Truck "N" Trailers USA $240,000 (an Fleet Management Truck & Trailer Accessories, total amount released is $140,924.77. - - 4591 N. Access Road increase of Municipal Garage PO# 556286 Division, Public Works Trailer Maintenance & Repairs An additional $100,000 is needed for Chattanooga, TN 37415 $100,000) seven (7) months through the contract end date of December 8, 2021 which has one (1) renewal remaining. Purchase of three (3) generators. The Stowers Machinery Corp. Waste Resources award will go to Stowers Machinery Corp. Generators 6 13 4066 S. Access Road $271,500.00 Interception Sewer Operations R210528 Division, Public Works as the best bid meeting specifications for Chattanooga, TN 37406 the City of Chattanooga. Matheson Tri-Gas, LLC 2300 Cabot Dr. Ste. 148 Lisle, IL 60532 First (1st) of two (2) renewal options. Waste Resources Liquid Oxygen - - and $130,000.00 Interception Sewer Operations Matheson Tri-Gas submitted a 8% price PO558901 & 558092 Division, Public Works Airgas increase at the time of renewal. 700 Manufacturers Rd. Chattanooga, TN 37405 Mintek Resources, Inc. First (1st) of two (2) renewal options. A Waste Resources Lime Kiln Dust - - 2440 Dayton-Xenia Rd. Ste. D $360,000.00 Interception Sewer Operations 7% price increase was submitted at the PO 558187 Division, Public Works Beavercreek, OH 45434 time of renewal.  May 25, 2021 Recommended New Purchases Council approval is recommended to award contracts for the following new purchases: BIDS BIDS ANNUAL COST DOCUMENTATION DEPARTMENT ITEM DESCRIPTION REQUESTED RETURNED LOWEST/BEST BIDDER ESTIMATE FUND NAME SUMMARY LINK New Blanket Contract for PVC Pipe & Walter A Wood Supply Fittings. Contract is for twelve (12) 4509 Rossville Blvd. months with the option to renew for two Chattanooga, TN 37407 (2) additional twelve (12) month terms. Waste Resources PVC Pipe & Fittings 5 2 and $60,000.00 Interception Sewer Operations The award will go to Walter A Wood & R210209 Division, Public Works Consolidated Pipe Consolidated Pipe as the best bids 912 W 33rd Street meeting specifications for the City of Chattanooga, TN 37410 Chattanooga. New Blanket Contract for Door Inspection, Maintenance, Installation and Repair. Contract is for twelve (12) months with the option to renew for two (2) King Door a DH Pace Co., Inc. additional twelve (12) month terms. The Door Inspection, Maintenance, Facilities, Public Works 4 2 1802 Abutment Rd. $100,000.00 General Fund award will go to King Door as the best R210383 Installation and Repair Dalton, GA 30721 bids meeting specifications for the City of Chattanooga. The low bidder was not recommended due to exceptions taken to our specifications. Upgrading the Chattanooga Bicycle Chattanooga PBSC Urban Solutions Upgrade for the Chattanooga Transit System Boards and Modems. Department of 0 0 1120 Marie-Victorin Blvd. $34,300.00 General Fund R211133 Bicycle Transit System Award will be made to PBSC Urban Transportation Quebec, Canada J4G 2H9 Solutions. Sole Source Vendor. Purchace of one (1) Jeep Grand TT of Columbia Inc. Chattanooga Police Cherokee Laredo with tow. This Investigations Vehicle 0 0 106 S James Campbell Blvd. $27,683.00 Special Program Fund R211361 Department purchase is using the State of Tennessee Columbia, TN 38401 Contract No. SWC209-64423 TT of Columbia Inc. Purchase of one (1) Dodge Durango. Chattanooga Police Investigations Vehicle 0 0 106 S James Campbell Blvd. $26,634.00 Special Program Fund This purchase is using the State of R211364 Department Columbia, TN 38401 Tennessee Contract No. SWC209-64423 Purchase of one (1) Jeep Grand TT of Columbia Inc. Chattanooga Police Cherokee Laredo without tow. This Investigations Vehicle 0 0 106 S James Campbell Blvd. $26,949.00 Special Program Fund R211519 Department purchase is using the State of Tennessee Columbia, TN 38401 Contract No. SWC209-64423 Purchase of twenty (20) FLIR K55 Thermal Camera Kita and twenty (20) All Safe Industries FLIR Chargers. This equipment will be Chattanooga Fire FLIR K55 Thermal Camera Kit & installed on the fire apparatus. The 6 12 10711 Electron Drive $85,954.80 General Fund R210650 Department Chargers award will go to All Safe Industries as the Louisville, KY 40299 best overall value for the City of Chattanooga  May 25, 2021 Recommended New Purchases Council approval is recommended to award contracts for the following new purchases: BIDS BIDS ANNUAL COST DOCUMENTATION DEPARTMENT ITEM DESCRIPTION REQUESTED RETURNED LOWEST/BEST BIDDER ESTIMATE FUND NAME SUMMARY LINK The Chatt Inn/Chat TN, LLC Both bids will be accepted to provide as 2000 E. 23rd St. much as possible temporary housing with Chattanooga, TN 37404 Economic and Temporary, Non-Congregate separation from others due to the and Community Homeless Shelter, Rooms and 4 2 $200,000.00 General Fund COVID-19 pandemic to those currently R306167 Super 8 by Wyndham Development Security experiencing homelessness. Lower Chattanooga Lookout Mtn priced rooms will be filled first whenever 20 Birmingham Hwy possible. Chattanooga, TN 37419 Respectfully submitted, Vickie Haley, Interim Director of Purchasing