City Council

MINUTES CITY OF CHEROKEE VILLAGE, ARKANSAS CITY COUNCIL MEETING 6: 30 P. M., THURSDAY FEBRUARY 16, 2023 CHEROKEE VILLAGE CITY HALL Meetings are video recorded) Mayor Rose called the February 16, 2023 City Council Meeting to order at 6: 30 PM. Mayor Rose led the Pledge of Allegiance and recognized a Moment of Silence. Roll call to establish quorum was called by City Clerk Penny Trumpy. Council Members present: Pamela Rowland, Heather Harrison( virtually), Rob Smith, Peter Martin, and Mayor Steven R Rose. Mayor' s vote is required to make quorum. ( 5 of 8). Absent: Jeff Tatum, Andrew Hefley, Eddie Ishmael, and Steve Thompson. Attorney Jon Abele was present. Mayor Rose asked the agenda to be amended by removing New Business item# 5. Council Member Martin motioned to approve the agenda as amended and approve the minutes from January 19, 2023 and Special Council Meeting February 6, 2023. Seconded by Council Member Smith. Roll Call Vote: Harrison yea, Smith yea, Martin yea, Rowland yea. Motion passed by majority. Mayor Rose reported on the Updates on City Business. # 1 The Council Members City emails have a few glitches that are being addressed. # 2 The new audio system is working very well with a much improved picture and sound. # 3 The phone systems that were mentioned in January is costing more upfront than anticipated. We are working on getting bids from Fidelity and Brightspeed (formerly Centurylink). Our current phone system is stumbling along. There are several issues with phones not working, and displays going blank. # 4 At a training class Deanna and Penny talked with a representative from JTS Financial who is contracted through the Municipal League Health Insurance as a Broker to handle all city' s insurance needs. There is a sample booklet for Council to look at. # 5 Mayor Rose commend the Street Dept for the work in handling the snow, ice, and flood water from this winter storm. The Buildings and Grounds Dept did a great job in clearing the walks and parking lots, and both Departments for providing rides for employees to get to and from work. # 6 Angela the Administration Assistant of Planning and Zoning will be the the Flood Plane Administrator. If not her it will be someone appointed by Mayor Rose. Council Member Martin suggested to let the reports and financials stand as submitted. They do not need to be voted on. Mayor Rose asked for any discussion. Council Member Smith recognized Chief Dienst for the magazine article on the City' s Fire Department. A round of applause was given for Chief Dienst. Mayor Rose explained to the public that the Police and Fire Dept. financials will look unbalanced due to the purchase of vehicles that have not been delivered to the City yet. Council Member Smith motioned to approve the financials to which Council Member Martin stated there is not a need to approve financials unless there are changes and City Attorney Abele agreed. Council Member Rowland asked if these items were being tabled or are we not voting on them. Council Member Martin stated not at this meeting and in the future unless there are changes there is no need for a vote. This also included all department reports. Old Business 1. Mayor and Clerks Salary— Tabled to the regular meeting in March due to absences of quorum. 2. Council Protocol for 2023 was amended to remove# 5. 1 CV City Council Minutes 2/ 16/ 23 New Business 1. Resolutions 2023- 07— Council Members Principles and Guidelines. Council Member Martin motioned to table until regular March Council Meeting due to absentees. Seconded by Council Member Smith. Motion passed ( 5 yea' s) 2. Council Member Martin motioned to accept the Community Service amended budget as submitted, seconded by Council Member Smith. Roll Call Vote: Martin yea, Smith yea, Harrison yea, Rowland yea, Mayor yea. Motion passed ( 5 yea' s) 3. Resolution# 2023- 06 Council Member Smith motioned to approve the Amended 2023 Annual Final Operating Budget, seconded by Council Member Martin. Council Member Martin request to see the budget and the amended budget to be posted on the City' s website. Council Member Rowland stated this was discussed at the working meeting and the Council will review the budget quarterly. Roll Call Vote: Rowland yea, Harrison yea, Smith yea, Martin yea, Mayor yea. Motion passed ( 5 yea' s) 4. Ordinance No 2023- 02 An Ordinance Specifically Permitting the Mayor of Cherokee Village, Arkansas, to conduct business with the City of Cherokee Village. First Reading. ( a typo to be corrected from Highland to Cherokee Village). This is to be added to March' s agenda. 5. Amended to removed. — Ordinance No 2023- 01. 6. Short Term Special Use Permit— Neighborhood Watch Program March 18t' 4- 5 PM— Dave Gruger and George Jackson. Council Member Smith motioned to approve this permit once insurance is provided, seconded by Council Member Martin. Motion passed( 4 yea' s) 7. Short Term Special Use Permit— Annual Turkey Shoot— Highland Elks Lodge— March 18, 2023 at 10 AM. Insurance provided. Council Member Smith motioned to approve, seconded by Council Member Martin. Motion passed ( 4 yea' s) Comments/ Questions on City Related Business ( limit 3 minutes per person) Mayor Rose apologized to Mr. Hensch about being missed to speak at the last Council Meeting. 1. Paul Hensch— Suggested that Council Member Martin submit questions and concerns to Council Members before Council meeting to help the meetings flow quicker and in respect to the other Council Members. Council Member Martin stated he questioned some of the budget figures but his questions have been answered. Discussion between Mr. Hensch and Council Member Martin concerning the questions he had. Mr. Hensch suggested that Council Member Martin meet with the budget committee for answers on how the budget works. Council Member Martin motioned to adjourn, seconded by Council Member Smith. ( 5yea' s) Motion passed. Meeting adjourned at 7: 05 PM. Date: APPROVED: STEVEN R. ROSE, MAYOR ATTEST: PENNY TR PY, CITY CtEVC 2 CV City Council Minutes 2/ 16/ 23