City Council

MINUTES CITY OF CHEROKEE VILLAGE, ARKANSAS REGULAR CITY COUNCIL MEETING Thursday, August 15, 2024, 6: 00 P. M., CHEROKEE VILLAGE CITY HALL CALL TO ORDER— Mayor Rose called the City Council Meeting to order at 6: 02 PM. PLEDGE OF ALLEGIANCE— Mayor Rose lead the Pledge of Allegiance. MOMENT OF SILENCE A Moment of silence was observed. ROLL CALL, ESTABLISH QUORUM— City Clerk Penny Trumpy called roll call: Present: Harrison, R Tatum, Thompson( 6: 04), Ishmael, J. Tatum, and Rowland. Mayor Rose and City Attorneys: Absent: Martin and Smith. Quorum established APPROVAL OF AGENDA— Council Member Rowland motioned to approve the agenda, seconded by Council Member R. Tatum. Motion passed. PUBLIC COMMENTS/ QUESTIONS ON AGENDA ITEMS( limit 3 minutes per person) APPROVAL OF MINUTES: - Council Member J Tatum motioned to approve the July 18, 2024 minutes, seconded by Council Member Harrison. Motion passed. CORRESPONDENCE: NONE FINANCIAL REPORT: Discussion Sales& Use Tax Street Dept Revenue The Sales and Use tax is down less than 2000, there is a letter concerning the Street Dept Revenue Hwy Severance Tax, Cyber Response Payment and Electric Vehicle. There is no highway severance amount this month. This letter is filed with the financials. MAYOR' S REPORT: Mayor Rose gave and updated on: I. Construction around Town Center. The plan is to have traffic flow back to normal on schedule by the second week of September. 2. There was an accident at the construction site with a vehicle striking two of the construction crew vehicles. Thankfully no one was seriously injured. 3. Mayor Rose is asking that people remember to please drive with caution while in the construction zone. There is a lot of traffic driving on East Lakeshore Drive which is a narrow city street with several houses on it and a 15 MPH speed limit, again, please drive safe. 4. The phone system in looking at the VIOP system that was proposed. The cost to the city would have been more than$ 60K over the 5 years of the proposal that was offered. Mayor Rose made the decision to put that on hold till a better cost effective solution could be found. Mayor Rose did not want to put that kind of cost burden on the city for 5 years knowing the budget constraints that the city has. In researching other options Mayor Rose came across someone that was retired from the current phone provider. He had in his possession a newer phone system and CPU that he would be willing to install and provide the program to operate it for less than$ 600. The newer system is from 2021 replacing a system that has be in use for around 10 years. Mayor Rose stated that he knew that the time may come when we may have to switch to a VOIP type of phone systems but I did not believe the city was ready at this time considering the budget constraints we have. 5. The budget committee has met in two meetings this last month to discuss what the 2025 budget will look like. These meetings are open to the public and the dates will be posted on the City' s Facebook and Webpage. 6. The City will be hosting the trunk or treat at City Hall this year. We will be inviting local business to set up in the City Hall Parking lot. Halloween is on Thursday, October 31, this year and the time will be 5 PM to 7 PM or till the candy runs out. Watch the City' s Facebook and webpage for details. 7. As we enter the time for elections please remember the regulations for campaign signs. 8. There are business and individuals that posting signs to electric poles. Please Remove. a. Ark. Code§ 5- 67- 103( a)( 1) It is unlawful for any person, firm, corporation, or association to nail, staple, or otherwise attach or cause to be nailed, stapled, or otherwise attached any sign, poster, or billboard to any pole used to provide utility, cable, telecommunication, or broadband services or to any living tree, shrub, or other plant located upon the rights- of-way of any public road, highway, or street in this state.( 2) The prohibition described in subdivision( a)( 1) of this section does not apply to a warning, safety, or identification sign attached to a pole by a provider of utility, cable, telecommunication, or broadband services or to an attachment authorized under§ 14- 54- 701( a)( 3).( b)( 1) Any person, firm, corporation, or association violating a provision of this section is guilty of a violation and upon conviction shall be fined not less than fifty dollars($ 50. 00) nor City Council Meeting Minutes August 15, 2024  more than five hundred dollars($ 500).( 2) Each day that any violation under subdivision( b)( 1) of this section continues constitutes a separate offense. DEPARTMENT REPORTS: See Cherokee Village Web site for reports on File. PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL: ON FILE COMMUNITY SERVICE: ON FILE DISTRICT COURT: ON FILE FIRE DEPARTMENT: ON FILE— Fire Inspection are being completed. PLANNING& ZONING: ON FILE POLICE DEPARTMENT: ON FILE OTHER REPORTS: PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL COMMITTEE MINUTES: ON FILE— Council Member Thompson reported, Construction is moving forward slowly due to contractors being busy. An Open House is planned for September. A& P MINUTES: NO REPORT— No meeting last month. AIRPORT MINUTES: ON FILE P& Z COMMISSION MINUTES: ON FILE TRI- COUNTY SOLID WASTE: June 26,& July 17 OLD BUSINESS: 1. Update on Senior Center Central Air replacement. Mayor Council Member Thompson reported he found a grant that would reimburse the City$ 3, 986. 00 of the$ 8, 500 total cost of the unit replacement. That check should show up in a couple of weeks. NEW BUSINESS: 1. Short Term Special Use Permits Council Member J. Tatum motioned to combine 2410& 2411 Short Term Special Use Permits, and approve both as presented seconded by Motioned passed. a. 2410— MDA Fill the Boot. Aux Fire Department— 9/ 2/ 2024 8— 11 AM Round CV. b. 2411 — North Arkansas Arts Center— Music in the Gazebo 9/ 2024— 10/ 2024 5: 30— 7: 30 PM COMMENTS/ QUESTIONS ON CITY RELATED BUSINESS( limit 3 minutes per person) ADJOURNMENT Council Member Rowland motioned to adjourn, seconded by Thompson. Motion passed. Meeting adjourned at 6: 43 PM. DATE: APPROVED: Steven R. Rose, Mayor ATTE Penny Trumpy, City Clerk Gresokee D o w Cry CLERK f tee fArka° CHECK OUT CHEROKEEVILLAGE. ORG & CITY OF CHEROKEE VILLAGE ON FACE BOOK) INFORMATION BOARD OUTSIDE CITY HALL City Council Meeting Minutes August 15, 2024