City Council

MINUTES CITY OF CHEROKEE VILLAGE, ARKANSAS REGULAR CITY COUNCIL MEETING Thursday, November 21, 2024, 6: 00 P.M., CHEROKEE VILLAGE CITY HALL CALL TO ORDER— Mayor Rose called the meeting to order at 6: 00 P. M. PLEDGE OF ALLEGIANCE— Mayor Rose lead the Pledge of Allegiance. MOMENT OF SILENCE— A Moment of Silence was observed. ROLL CALL, ESTABLISH QUORUM— Angela sitting in for the City Clerk called roll call: Present: Harrison, R Tatum, Thompson, Martin, Smith, Ishmael( arrived 6: 02), J Tatum, Rowland, Mayor and City Attorneys. Quorum established. APPROVAL OF AGENDA— Council Member Smith motioned to approve the agenda, seconded by Council Member J Tatum. Motion passed( 7 yes) Council Member R Tatum motioned to add to the agenda New Business# 3 Council Member J Tatum is to replace Council Member Thompson on the Animal Control Committee as of January 1, 2025. Motioned seconded by Council Member Martin. Motion passed( 8 yes) PUBLIC COMMENTS/ QUESTIONS ON AGENDA ITEMS( limit 3 minutes per person)- None APPROVAL OF MINUTES: Council Member Rowland motioned to approve the October 17, 2024 Minutes, seconded by Council Member J Tatum. Motion passed( 8 yes) CORRESPONDENCE: Charlotte Millor and Kandi Burkhardt of Haven Dog Training. Mayor Rose read the Thank you correspondence concerning the Animal Shelter from both. FINANCIAL REPORT: Discussion Sales& Use Tax Street Dept Revenue Mayor Rose reported the Sales tax is still above expected revenue. MAYOR' S REPORT: Moderate flooding in town. Water did not get close to the new highway bridge at town center. The bridge on Flathead Drive and the Golf Course bridge on Cherokee Road became impassable for a day. The area received a large amount of rain in a 24 hour span that caused some flash flooding in town. I want to thank the street department for getting the bridges and roadways open quickly after the water receded. Just a reminder not to cross bridges or road ways that are flooded. The bank signature paperwork is in progress and should be completed by the end of this month. The 2" d annual Trunk or Treat at City Hall went very well. The weather was great and we estimate somewhere between 450 and 500 people came through ( kids) There were 21 people/ business that set up and decorated for the children. We are working on the logistics of getting the electricity disconnected and the removing the digital sign across from city hall. Mayor Rose had a conversation with ARDOT concerning the park and they will be working throughout the winter and completion in spring. When the next project is started it will close Flat Head Drive. The only access will be through the Copper Feather parking lot. This project should not take as long since the utilities have been moved. DEPARTMENT REPORTS: See Cherokee Village Web site for reports on File. PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL: ON FILE— Megan Mansfield ACO- COMMUNITY SERVICE: ON FILE— SGT J Griffin DISTRICT COURT: ON FILE: ON FILE— Amanda Brewer District Court Clerk FIRE DEPARTMENT: ON FILE— Chief Kai Dienst PLANNING& ZONING: ON FILE: ON FILE— Angela Herndon POLICE DEPARTMENT: ON FILE: ON FILE— Chief Monte Lane Cherokee Village Meeting November 21, 2024 Page 1 OTHER REPORTS. PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL COMMITTEE MINUTES: ON FILE Council Member Thompson reported on the progress on the construction at the Animal Shelter. Completion date is targeted for mid December. A& P MINUTES: ON FILE- Copy of Budget to be approved with 2025 City Budget Council Member Smith reported they have several things on the agenda for the A& P meeting. AIRPORT MINUTES: ON FILE: October 2, 2024& November 6, 2024 P& Z COMMISSION MINUTES: ON FILE TRI- COUNTY SOLID WASTE: ON FILE OLD BUSINESS: 1. ANIMAL CONTROL— Tabled from October Issue with strays especially aggressive dogs. Pamela Rowland Mayor Rose stated they are reviewing the paperwork received from other cities on their policies. Council Member Rowland stated they talked at the working meeting about an education program for the schools to make young people aware of the responsibility of being a pet owner. Council Member Rowland also asked when the e- ticketing would be operational. Chief Lane responded they are working on the process and moving along. 2. TRASH ORDINANCE AND CONTRACT— Pamela Rowland Mayor Rose reported he is waiting on Waste Connections to get back with him. Council Member Rowland explained we cannot find a contract but an amendment written on the franchise fee agreement. Council Member Martin questioned if bids are needed to contract with the City because the people pay. There are several things to look into. 3. APPROVAL OF CV A& P APPOINTMENT TO FILL COMMISSION VACANCY— Jonathan Rhodes Council Member Rowland asked the Mayor if he had received an answer for the Attorney if this went against the lawsuit. The Attorney sent an email outlining explaining that this does not. Council Member Martin questioned that the GM was the only one that could fill that position, not a commissioner. Jonathan Rhodes disagreed with the definition of a manager. City Attorney Jody Shackelford suggests further research into this at a later time. Council Member Smith explained what the SIDs participation would be. After much discussion about past legal actions concerning SID and the City of Cherokee Village Council Member Thompson expressed his concerns. Council Member J Tatum expressed his concerns. Council Member Harrison expressed that this is not a contract with SID but a Commission working to promote the City. The motion on the table is to approve the A& P Commission to be filled by an SID GM or Commissioner, seconded by Council Member Ishmael. Roll Call Vote: J Tatum. No, Rowland yes, Harrison yes, R Tatum No, Thompson No, Martin No, Smith Yes and Ishmael No. Motion failed. ( 3 yes)( 5 No) Council Member Martin request that a list of 2 or 3 prospects that fit the criteria to fill the spot be provided to Council for review. Mayor Rose asked the City Attorney if an amendment to the bi laws of the A& P could be made.. Jonathan Rhoades request to take this vote back to the commission as to why this was denied. A& P is looking for a reason why SID was voted down. 4. RESOLUTION NO 2024- 17 A Resolution to Authorize the disbursement of ARPA Funds for the purchase of replacement computers and software for Administrative, Mayors office and Street Dept. Mayor Rose read the resolution. Council Member J Tatum motioned to approve, seconded by Council Member Martin. Roll Call Vote. Rowland Yes, Harrison yes, R Tatum yes, Thomson yes, Martin yes, Smith yes, Ishmael yes, J Tatum yes. Motion passed( 8 yes' s) NEW BUSINESS: 1. Special use Permit 2024- 17 Christmas in the Village Council Member Ishmael motions to approve, seconded by Council Member Martin. Motion passed( 8 yes) 2. Proposed 2025 City Budget— Mayor Rose Council Member J Tatum asked the Department Heads if they were happy with the proposed budget as presented. Council Member Smith motioned to approve the 2025 budget, seconded by Council Member J Tatum. Roll Call Vote: Harrison yes, R Tatum yes, Thompson yes, Martin yes, Smith yes, Ishmael yes, J Tatum yes, Rowland yes. Motion passed( 8 yes' s) Council Member Rowland asked if we needed to change the date of the Working meeting to get better attendance. This can be discussed later and a decision made. Mayor request if a meeting is scheduled it should be attended by Council Members. This can be discussed in December. Council Member Rowland asked if any progress has been made on the information on a additional sale tax. Mayor Rose stated the cost to the city if on an election year vs an off year. Council Member Rowland would like to see Council meet and start planning on the different areas of the city. Cherokee Village Meeting November 21, 2024 Page 2  MINUTES CITY OF CHEROKEE VILLAGE, ARKANSAS REGULAR CITY COUNCIL MEETING Thursday, November 21, 2024, 6: 00 P. M., CHEROKEE VILLAGE CITY HALL CALL TO ORDER— Mayor Rose called the meeting to order at 6: 00 P. M. PLEDGE OF ALLEGIANCE— Mayor Rose lead the Pledge of Allegiance. s MOMENT OF SILENCE— A Moment of Silence was observed. ROLL CALL, ESTABLISH QUORUM— Angela sitting in for the City Clerk called roll call: Present: Harrison, R Tatum, i Thompson, Martin, Smith, Ishmael( arrived 6: 02), J Tatum, Rowland, Mayor and City Attorneys. Quorum established. APPROVAL OF AGENDA— Council Member Smith motioned to approve the agenda, seconded by Council Member I J Tatum. Motion passed( 7 yes) I Council Member R Tatum motioned to add to the agenda New Business# 3 Council Member J Tatum is to replace Council Member Thompson on the Animal Control Committee as of January 1, 2025. Motioned seconded by Council Member F Martin. Motion passed( 8 yes) PUBLIC COMMENTS/ QUESTIONS ON AGENDA ITEMS( limit 3 minutes per person)- None APPROVAL OF MINUTES: Council Member Rowland motioned to approve the October 17, 2024 Minutes, seconded by Council Member J Tatum. Motion passed( 8 yes) CORRESPONDENCE: Charlotte Millor and Kandi Burkhardt of Haven Dog Training. Mayor Rose read the Thank you correspondence concerning the Animal Shelter from both. I FINANCIAL REPORT: Discussion Sales& Use Tax Street Dept Revenue Mayor Rose reported the Sales tax is still above expected revenue. s I MAYOR' S REPORT: Moderate flooding in town. Water did not get close to the new highway bridge at town center. The bridge on Flathead Drive and the Golf Course bridge on Cherokee Road became impassable for a day. t The area received a large amount of rain in a 24 hour span that caused some flash flooding in town. I want to thank the street department for getting the bridges and roadways open quickly after the water receded. Just a reminder not to cross bridges or road ways that are flooded. The bank signature paperwork is in progress and should be completed by the end of this month. The 2" d annual Trunk or Treat at City Hall went very well. The weather was great and we estimate somewhere between 450 and 500 people came through ( kids) There were 21 people/ business that set up and decorated for the children. We are working on the logistics of getting the electricity disconnected and the removing the digital sign across from f city hall. E Mayor Rose had a conversation with ARDOT concerning the park and they will be working throughout the winter i and completion in spring. When the next project is started it will close Flat Head Drive. The only access will be through the Copper Feather parking lot. This project should not take as long since the utilities have been moved. DEPARTMENT REPORTS: See Cherokee Village Web site for reports on File. PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL: ON FILE— Megan Mansfield ACO- j COMMUNITY SERVICE: ON FILE— SGT J Griffin DISTRICT COURT: ON FILE: ON FILE—Amanda Brewer District Court Clerk FIRE DEPARTMENT: ON FILE— Chief Kai Dienst PLANNING& ZONING: ON FILE: ON FILE— Angela Herndon POLICE DEPARTMENT: ON FILE: ON FILE— Chief Monte Lane a i Cherokee Village Meeting November 21, 2024 Page 1 i