City Council

M i i MINUTES CITY OF CHEROKEE VILLAGE, ARKANSAS REGULAR CITY COUNCIL MEETING Thursday, April 17, 2025, 6: 00 P.M., CHEROKEE VILLAGE CITY HALL CALL TO ORDER— Mayor Rose called the meeting of the City Council to order at 6: 00 PM. PLEDGE OF ALLEGIANCE— Mayor Rose led the Pledge of Allegiance. MOMENT OF SILENCE— A Moment of silence was observed. i ROLL CALL, ESTABLISH QUORUM— Penny Trumpy, City Clerk called roll: present: Harrison( phone) yes, R Tatum yes, Thompson yes, Martin yes, Lowe yes, Ishmael yes, J. Tatum yes, Rowland yes, Mayor, Clerk and City Attorney' s present. Quorum Established. APPROVAL OF AGENDA— 1. Council Member Martin motioned to amend the Agenda to include New Business# 3— Trails and Development— James Gilley- seconded by Council Member Ishmael. Motion passed( 8 yes) 2. Council Member Martin motioned to amend the Agenda to include New Business# 4— Allow Mayor to apply for EWPAP Program.— seconded by Council Member J Tatum. Motion passed( 8 yes) PUBLIC COMMENTS/ QUESTIONS ON AGENDA ITEMS( limit 3 minutes per person) NONE APPROVAL OF MINUTES: Council Member Martin motioned to accept the March 20, 2025 Council Minutes as presented, seconded by Council Member Ishmael. Motioned passed( 8 yes) CORRESPONDENCE: NONE FINANCIAL REPORT: Discussion Sales& Use Tax 3/ 25/ 25& Street Dept Revenue 4/ 9/ 2025 Mayor Rose reported that income was ahead for first Quarter MAYOR' S REPORT: Mayor Rose reported: April has been eventful from going from semi drought to tornado' s, flood, high winds, and now back to semi drought conditions. Flooding on the Southfork River was significant with record water levels. This was the third highest water level that the United States Geological Services has on record. Been working with the Arkansas Department of Agriculture Natural Resources Conservation Emergency Watershed Protection Assistance Program about repairing erosion at the Cherokee Road Bridge at the North Gold Course and removal of gravel at the Flathead Bridge. This will pay for 75% of the cost to repair both projects if approved. We met with their Engineer last week for a site survey and to collect photos of the flood damage. He sent the template to fill our and return for consideration. A big thank you to ARDOT, for the bridge replacement project here in town center. The new bridge performed flawlessly with traffic able to pass with no interruptions during the flooding. REMINDER— The bridge closure will start on July 7`h, 2025 and will last about 90 days. This will affect the intersection of Flathead Drive during the closure. With utilities already being relocated this should stay on schedule. DEPARTMENT REPORTS: See Cherokee Village Web site for reports on File. PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL: ON FILE COMMUNITY SERVICE: ON FILE— February, March DISTRICT COURT: ON FILE FIRE DEPARTMENT: ON FILE PLANNING& ZONING: ON FILE POLICE DEPARTMENT: ON FILE Cherokee Village City Council Meeting Page 1 i OTHER REPORTS. PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL COMMITTEE MINUTES: NO MEETING A& P MINUTES: ON FILE- FEBRUARY 6 AIRPORT MINUTES: NO REPORT P& Z COMMISSION MINUTES: ON FILE TRI- COUNTY SOLID WASTE: ON FILE— FEBRUARY, MARCH OLD BUSINESS: 1. Fire Station Lease update. After much discussion Council Member Thompson motioned to reject the proposed lease from SID for the Fire Stations, seconded by Council Member Martin. Roll call Vote: R Tatum yes, Thompson yes, Martin yes, Lowe yes, Ishmael yes, J. Tatum yes, Rowland yes, Harrison yes. Motion passed( 8 yes) Council Member Thompson motioned to approve for Mayor Rose to pursue the transfer of the 3 Fire Stations from SID to the City for an nominal fee($ 0. 00 or$ 1. 00 per property) Roll call vote: Thompson yes, Martin yes, Lowe yes, Ishmael yes, J Tatum yes, Rowland yes, Harrison yes, R Tatum. Motion passed( 8 yes) NEW BUSINESS: 1. Short Term Special Use Permits— to be combined in one vote to approve a. 2025- 05 Arkansas Pie Festival— April 26, 2025 8 AM to 3 pm At Town Center PIE DAY 5 K— Starts at 9 am. b. 2025- 06 Spring River Farmers Market— May 24,- July 26, 2025 and October 4, 2025 Saturday Morning 8— 11 am. Town Center Council Member Martin motioned to approve Short Term Special Use Permits 2025- 05 and 2025- 06, seconded by Council Member J Tatum. Motion passed( 8 yes) 2. Employee Handbook changes— Pamela Rowland a. A committee is reviewing the Employee Handbook to update information and policy. They are going through each department/ section one at a time so it will take a while to complete the Updated Handbook. It has been brought to the attention of the City the Maternity section is very vague and out dated and there is a city employee that is expecting. b. Council Member Rowland motioned to remove Sections 5. 7, and 5. 7. 1 from the Employee hand book completely to be resubmitted in the updated handbook, seconded by Council Member Martin. Roll call vote: Martin yes, Lowe yes, Ishmael yes, J Tatum yes, Rowland yes, Harrison yes, R Tatum yes, Thompson yes. Motion passed( 8 yes) c. Council Member Martin motioned to approve for the Mayor Rose to work on the details of Maternity Leave and bring them before Council for approval before the handbook is updated, seconded by Council J Tatum. Motion passed( 8 yes) 3. Trail Grant— James Gilley- Mr. Gilley presented a proposal to apply for a grant to extend Tohi Trial about a mile from behind the Elks Club to cross Elks DR and go down Pottawatomie Dr., across Allegheny DR and down Hospital Drive and back to where the trail crosses the road to complete the loop. This would be a 100% funded grant. a. Mr. Gilley also presented to Council the plans for Whispering Pines a Southgate Community in Cherokee Village, AR. Sustainable Homes. Information packets were given to council. b. Council Member Martin motioned to support the Whispering Pines Community, seconded by Council Member J Tatum. Motion passed( 8 yes) 4. EWPA - Mayor to apply for Arkansas Department of Agriculture Natural Resources Conservation Emergency Watershed Protection Assistance program. Mayor Rose reported during his Mayor's report that he has been working with the Arkansas Department of Agriculture Natural Resources Conservation Emergency Watershed Protection Assistance program about repairing erosion at the Cherokee Road Bridge at the North Golf Course and removal of gravel at the Flathead Bridge. This will pay for 75% of the cost to repair both projects if approved. There was a meeting with their Engineer last week for a sight survey and to collect photos of the flood damage. A template to fill out and return for consideration. Council Member Martin motioned to approve the Mayor to apply for EWPA grant, seconded by Council Member J Tatum. Motion passed( 8 yes) Cherokee Village City Council Meeting Page 2 COMMENTS/ QUESTIONS ON CITY RELATED BUSINESS( limit 3 minutes per person) NONE ADJOURNMENT- Council Member Martin motioned to adjourn, seconded by Council Member Lowe. Motioned passed( 8 Yes) Meeting adjourned at 7: 00 PM. 0 DATE: G APPROVED: W E2M::: r Steven R. Rose, Mayor akee D fff ATTE Qa taw CITY Penny Trumpy, City Clerk CLERK fe` e p n oa° CHECK OUT CHEROKEEVILLAGE. ORG & CITY OF CHEROKEE VILLAGE OK) INFORMATION BOARD OUTSIDE CITY HALL i Cherokee Village City Council Meeting Page 3 3 I