City Council

MINUTES CITY OF CHEROKEE VILLAGE, ARKANSAS REGULAR CITY COUNCIL MEETING Thursday, October 16, 2025, 6: 00 P.M., CHEROKEE VILLAGE CITY HALL meetings are recorded, videoed and posted on Cherokeevillage. gov) CALL TO ORDER— Mayor Rose called the meeting of the City Council to order at 6: 00 PM. PLEDGE OF ALLEGIANCE— Mayor Rose led the Pledge of Allegiance. MOMENT OF SILENCE— A Moment of silence was observed. ROLL CALL, ESTABLISH QUORUM— Penny Trumpy, City Clerk called roll: present: Harrison yes, R Tatum yes, Thompson yes, Martin yes, Lowe yes, Ishmael yes, J. Tatum yes, Rowland yes, Mayor, Clerk and City Attorney present. Quorum Established. APPROVAL OF AGENDA— Council Member Ishmael motioned to approve the agenda as Amended. Seconded by Council Member Martin. Motioned passed. ( 8 yes' s) PUBLIC COMMENTS/ QUESTIONS ON AGENDA ITEMS( limit 3 minutes per person) NONE APPROVAL OF MINUTES: - Council Member Martin motioned to approve the September 18, 2025 minutes as presented. Seconded by Council Member Ishmael. Motioned passed.( 8 yes' s) CORRESPONDENCE: NONE FINANCIAL REPORT: Discussion- Listed on Cherokeevillage. gov Mayor Rose reported the property tax income is down. MAYOR' S REPORT: Mayor Rose reported: ARDOT— contract expires October 28, 2025 and due to heat the contract has been extended by 5 days. The target date to open the rod is the 2nd week of November. The Budget Committee is working on the 2026 Budget figures. There was a Zoom Meeting with Trey Steimel, SID members, Council members, some public members, Police Chief, and Fire Chief, more information at the regular SID meeting concerning the Sequoia Dam project. Mayor Rose has heard public comments about the Dam being a high hazard Dam. It is not considered a High Hazard because it is collapsing but IF IT WERE TO COLLAPSE. The City is willing to work in any ways permitted. BUDGET UPDATE: Mayor Rose confirmed with Council Member Harrison the next Budget Committee Meeting is October 28, 2025 at 2 pm. Mayor Rose hopes to have figures by the November meeting. Council Member Jeff Tatum asked if the meeting could be moved to 6 pm that way people would be off work. Council Member Harrison explained that the Administration Assistant Misty Casey works from 8 to 4, and holding the meeting that late would require her to work overtime and make a long day. DEPARTMENT REPORTS: See Cherokee Village Web site for reports on File. PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL: ON FILE COMMUNITY SERVICE: ON FILE August 2025, September 2025 DISTRICT COURT: - Court Clerk— Amanda Brewer— On File FIRE DEPARTMENT: Chief Kal Dienst— On File PLANNING & ZONING: No Report CITY INSPECTOR- Charlie Ackers CODE ENFORCEMENT: - Robert Otts Administration Assistant— Angela Hendon POLICE DEPARTMENT: - Chief Monte Lane— On File Cherokee Village City Council Meeting Page 1 OTHER REPORTS: PLEASE SPEAK INTO THE MICROPHONE ANIMAL CONTROL COMMITTEE MINUTES: Council Member J Tatum reported that at the working meeting on Monday it was announced there would be no more Animal Control Committee meetings. The City Attorney will review the presented Ordinance changes and make any legal corrections. The next meeting will be December 9, 2025 at 5: 30 PM at City Hall. A& P MINUTES: ON FILE— FEBRUARY— Council Member Rowland reported they are on hold until they budget figures are coming together. AIRPORT MINUTES: - No Report P& Z COMMISSION, MINUTES: - NO Meeting ECONOMIC EXPLORATION COMMITTEE: - No Meeting TRI- COUNTY SOLID WASTE: - No Report A & P MINUTES: - On File AIRPORT MINUTES: - No Report P& Z COMMISSION, MINUTES: - NO Meeting— ECONOMIC EXPLORATION COMMITTEE: - No Meeting TRI- COUNTY SOLID WASTE: - No Report OLD BUSINESS: 1. Planning& Zoning Commission Vacancy— 2 Vacancies to fill. Lynne Phelps has expressed interest in serving. David Schaefering resigned his position as of October 31, 2025 opening another position on this Commission. This is in old business. Lynne Phelps, Council Member Peter Martin, and a person who does not live in the city, not meeting the requirements of the Ordinance. Council Member Eddie Ishmael asked about the regulations are for a Council member to be on 2 commissions at one time. It will come to a Council Vote to approve the members. Mayor Rose suggests to check into if a commissioner can vote then send it to Council and vote again. Mayor Rose asked council if they wanted to wait until November meeting to discuss this so they have time to think about it. Council Member Martin motioned to table this until November 20, 2025 Council Meeting, seconded by Council Member J. Tatum. Motion passed ( 8 yes' s). City Clerk will email the Municipal Leagues response to council for them to review. Council Member Lowe asked to see the qualifications or be able to ask questions of the ones interested in the position. Mayor Rose will ask anyone interested to be at the November 20, 2025 meeting. 2. Landscaping Bids— Mayor Rose has received one bid. Mayor Rose asked Council how they wanted to proceed. Council Member Ishmael has talked to Charlie who is fine keeping it like it is now. Council Member Ishmael is concerned about the City operating in a deficit not to increase the expense. Council Member Rowland is concerned about the equipment that needs to be replaced. Council Member Thompson stated this was discussed at the working meeting in September and they were talking about roughly $ 7, 000 for a mower. Council Member Harrison stated that the rough figures the budget committee is seeing is more than the $ 7, 000. Is he needing a truck and other equipment. Council Member J Tatum asked if Charlie could be at the next working meeting to discuss this. Council Member Rowland suggest we press pause until we get the figures, the details, have Charlie come to the working meeting, then follow through with what was discussed. Council Member Thompson asked if the bid that was received is opened is that the Council accepting the bid or gather more information from Charlie. Council Member Ishmael suggest to hold the bid and if the city proceeds and opens the bids. No other bids will be accepted as it' s past the deadline. Ask Charlie to be at the November 20, 2025 Cherokee Village City Council Meeting Page 2  Council Meeting. Council Member J Tatum motioned to table Old Business# 2, seconded by Council Member Ishmael. Motion passed( 8yes' s) 3. Animal Control Officer Megan Mansfield maternity leave Police Chief Lane and Police Officers have offered to donate their sick time to cover 19 days of Megan' s maternity leave from October 30, 2025 through December 31, 2025. The necessary paperwork will be completed and filed. 4. Mayor/ Clerk Election terms. Update Ordinance will be on the November 20, 2025 agenda. 5. Council members city emails./ website/ Business Cards a. Each Council was given instructions on access your .gov email. Please set them up. b. Check the city' s website under the Council Tab to make sure your information is correct. You were asked to provide a picture and bio. If this has not been completed, please submit the information to the City Clerk. c. Last month Council was given your business card to make corrections. Please submit them to the City Clerk so they can be printed. NEW BUSINESS: 1. Asphalt— Zipper purchase for Street Department There was a demonstration on the equipment. This street turn back funds that are received monthly can be used to pay for this equipment. ( roughly $ 30, to $ 35, 000 monthly). Mayor Rose explained the process and figures. Council Member J Tatum request that Joey be at the November Council meeting. Council Member Martin asked for figures to upgrade some old tractors. 2. Waste Connection Contract— Renewal Date 2/ 2026— A representee from Waste Connections was present to answerquestions. Sean Dowden moved to Arkansas 3 weeks ago and was interested in the concerns that were voiced to him. Once he receives the email, he will answer all the questions. Mayor Rose expresses concern with updates to the contract. Need of a few roll offs— receive 12 now. Reaffirm their diligent of cleaning the road way on 289. Citizens will still receive their discount on the franchise contract Prior notice to City Council about the CPI so Council can vote on it before it is announced to citizens. Mud on the roads. Most land fields have a machine to wash the mud from the vehicles before they drive on the roads. This contract started 2014 and needs to totally updates. Council Member Martin asked for a list of what is not accepted. Council Member J Tatum asked about the trash in the trees not being cleaned up. Council Member Rowland asked who would be negotiating the contracts. Sean Dowden talked about the amendment to the contract is what can be done. Council Member Thompson asked about contractors coming with no tarps. This is a double edge sward due to turning them away there is more opportunity for trash to blow out. Can an additional fee be charged to anyone who comes in without a tarp. 3. Posting Videos of Working Meetings— All Meetings— In discussing this with the webmaster in the best way to post meetings without getting too confusing. Council Member Rowland explained her intend was for transparency and posting the working and Council meetings. It was asked about posting things on facebook. Law requires that posting meeting for one year and keeping records of when and where things are posted. Council Member Thompson ask for clarification on meeting. Some meeting minutes are presented on the agenda. Mayor Rose Cherokee Village City Council Meeting Page 3  stated to post Council Meeting, Working meetings on city website. The committee meetings, if possible, to be tagged to face book. Council Member J Tatum motioned to follow the Mayors suggestions, seconded by Council Member Martin. Motion passed( 8 yes' s) 4. Resignation from Dave Gruger from the Economics Committee. Brent Hunstad has agreed to take this position. Council Member Martin motioned to accept Brent Hunstad to the Economic Committee, seconded by Council Member J Tatum. Motion passed( 8 yes' s) 5. Tiny Homes— New Bill passed - ( House Bill 1503— Act 313) Jason Lowe After doing some research Council Member Lowe also checked with Municipal League. Act 313 — Accessory Dwelling Units ( ADU). Explanation" Accessory dwelling Unit" is defined in Act 313as a self- contained and independently accessed living unit on the same parcel as a single- family dwelling of greater square footage that includes its own cooking, sleeping, and sanitation facilities and complies or is otherwise exempt from any applicable regulatory requirements. Act 313 prohibits a municipality from adopting a policy, regulation, or ordinance that restricts, prohibits, or otherwise regulates the use of at lease one ADU by right on a lot or parcel that contains a single- family dwelling. Municipalities cannot: 1. Requires extra parking or fees for ADUs 2. Mandate ADU designs match the amin dwelling 3. Require owner occupancy in either unit 4. Enforce relationships between occupants of both properties. 5. Charge more than$ 250. 00 in development impact fees for AUDs 6. Demand public street or sidewalk improvements unless construction disturbs them 7. Set stricter building height, setbacks, lot sizes, coverages, or frontages for ADUs compared to the main dwelling 8. Impose harsher development standards on ADUs 9. Require restrictive covenants for ADUs on residential lots or 10. Mandate separate water and sewer systems from the main structure. There are certain limitations on the size and of the ADU in Act 313 as well, to keep in mind. There must be an ordinance to be voted on by January 1, 2026. Council Member Lowe motioned to halt all building permits for residential dwelling under 1000 sq ft until Planning and Zoning and Council have a change to Ordinances in place. Seconded by Council Member Rowland. Council Member Martin does not want to discourage people who want to build one and live in it. Council Member J Tatum asked how this would affect the Bill of Assurance. City Attorney states that the Bill of Assurance is grandfathered. Roll call vote: Harrison yes, R Tatum yes, Thompson yes, Martin yes, J Tatum yes, Lowe yes, Ishmael yes, Rowland yes. Motion passed( 8 yes' s) 6. Security System for City Hall. This is a budgeted item. This is to let the public know of the plans. COMMENTS/ QUESTIONS ON CITY RELATED BUSINESS ( limit 3 minutes per person) Larry Gorski— Intersection at Pottawattamie and Allegheny is a dangerous intersection. There was a bad accident there recently. Mr. Gorski inquired about flashing stop signs. Mayor Rose stated that reflective tape has been ordered and options are being checked into. Also Mr. Gorski asked about reducing the speed in the beach area on N. Lakeshore Dr. Cherokee Village City Council Meeting Page 4 Jan Mattson— Suggest the Act 313 as to the regulations. It states Zoning Codes should be in place by January 1, 2026. Mrs. Mattson also asked about the vote for someone to on a committee. This is an appointed position at Large, appointed by the mayor. Tom Barkley asked questions on the tiny home. Council Member Lowe stated these are the questions on his list to be checked out. ADJOURNMENT— Council Member J Tatum motioned to adjourn the meeting at 7: 23 PM, seconded by Council Member Ishmael. Motion passed ( 8yes' s) DATE: / f aU, APPROVED: irk ' ' t-- Steven R. Rose, Mayor etokeo G Plrl o ATTES • U CITY 5 Penny Trumpy, City Clerk CLERK t°° FArks,% tee NEW WEBSITE AND EMAIL ADDRESS. . GOV CHECK OUT CHEROKEEVILLAGE. GOV & CITY OF CHEROKEE VILLAGE ON FACE BOOK) INFORMATION BOARD OUTSIDE CITY HALL Cherokee Village City Council Meeting Page 5