Cherry Hills Village Art Commission

RECORD OF PROCEEDINGS CHV C CHERRY HILLS VILLAGE ART COMMISSION B Minutes of the Cherry Hills Village Art Commission City of Cherry Hills Village, Colorado Monday, December 4, 2017 at the Village Center 8:30 a.m. ROLL CALL Chair Ann Polumbus, Vice Chair Dave Schmidt, Commissioners Gay Warren, Elaine Asarch, Alison Lynch, and Kathie Finger were present on silent roll call. Also present were Director of Finance Karen Proctor and City Clerk Laura Smith Absent: Commissioner Doug Smooke and Councilor Katy Brown CALL TO ORDER Chair Polumbus called the special meeting to order at 8:51 a.m. AUDIENCE PARTICIPATION None CONSENT AGENDA None ITEMS REMOVED FROM CONSENT AGENDA None UNFINISHED BUSINESS Sculpture-on-Loan Program/Curator Chair Polumbus asked if any Commissioner had reservations about hiring Kendall Peterson for 2018. The Commission had no reservations and was excited to continue working with Ms. Peterson in 2018. City Clerk Smith explained that because the current contract with Ms. Peterson ended on December 31, 2017, a new scope of services would have to be approved by City Council in order for Ms. Peterson to continue work with the Commission in 2018. She noted that the Commission should establish the reasons why they believed they needed a consultant. The Commissioners stated that that they were volunteers and that the City did not have a full time staff member for the art program. They agreed that they are not experts in the Cherry Hills Village Art Commission December 4, 2017 -1- field and that Ms. Peterson had the time, education, contacts and professionalism that would elevate the program. They added that artists received constant inquiries and a professional like Ms. Peterson was much more likely to receive an answer. They indicated that having Ms. Kendall communicate with the artists gave the Commission more credibility and would help the Commission to establish a positive reputation in the art world. They noted that Ms. Peterson could likely get secure future art loans at a better price than they could, and that the Commission could learn from Ms. Peterson. They indicated that they would not need Ms. Peterson full time, but that she would be essential for certain aspects of their program. Commissioner Doug Smooke joined by phone at 9:04 a.m. The Commission reviewed a new scope of work for 2018. They discussed the proposed budget for 2018 and suggested that not more than $5,500 be spent on Ms. Peterson’s work. They discussed the use of the Art Donation Fund and fundraising for the sculpture-on-loan program. NEW BUSINESS None REPORTS Public Art Commission Chair None Members of the Public Art Commission None Council Representative None City Staff None ADJOURNMENT There being no further business the meeting was adjourned at 10:07 a.m. / /7/’ I I I , Ann Polumbus Commission Chairperson n Proctor Director of Finance Laura Smith City Clerk Cherry Hills Village Art Commission December 4. 2017 -2-