Cherry Hills Village Art Commission

0 0 RECORD OF PROCEEDINGS CHcXC CHERRY HILLS VILLAGE ART COMMISSION Minutes of the Cherry Hills Village Art Commission City of Cherry Hills Village, Colorado Thursday, May 3,2018 at the Joint Public Safety Facility 9:30 a.m. ROLL CALL Chair Ann Polumbus, Gay Warren, Doug Smooke, Elaine Asarch, Alison Lynch, David Schmidt, Kathie Finger and Councilor Katy Brown were present on silent roll call. Also present were Director of Finance Karen Proctor and City Clerk Laura Smith Absent: None. CALL TO ORDER Chair Polumbus called the meeting to order at 9:30 a.m. AUDIENCE PARTICIPATION None CONSENT AGENDA Chair Polumbus removed Item 5a from the Consent Agenda. ITEMS REMOVED FROM CONSENT AGENDA Chair Polumbus requested that the minutes include more detail about the Mayor’s report. Commissioner Lynch moved, seconded by Commissioner Warren to approve the minutes as amended. The motion passed unanimously. UNFINISHED BUSINESS Sculpture-on-Loan Program Chair Polumbus expressed frustration that the timeline for the James Surls sculpture on loan had to be pushed back. Councilor Brown explained that after the public input meeting on City traffic issues the City Council was proceeding very cautiously to ensure that the community felt they had proper notice and a chance to provide input on City issues. She indicated that she did Cherry Hills Village Art Commission May3,2018 -1- not believe this was particular to the CHVAC or the sculpture-on-loan program, and that the CHVAC should not view this as a lack of support from the City Council. Chair Polumbus noted that the Mayor had suggested that the Commission solicit letters of support from the public for the loan of the Surls piece to present to the Parks, Trails and Recreation Commission (PTRC) and City Council. She added that the CHVAC would spend a lot of its budget to have Kendall Peterson attend these meetings. She asked how many letters the CHVAC should collect. Councilor Brown replied that there was no set number, and even if there was opposition to the sculpture on loan that did not necessarily mean that City Council would not approve the CHVAC’s recommendation. Commissioner Asarch suggested that the CHVAC contact the members of PTRC to discuss the sculpture prior to their meeting. Chair Polumbus reported that she had written a letter to PTRC since she was unable to attend their May 16th meeting. She asked for confirmation from the CHVAC that there was unanimous support for the James Suns piece. The CHVAC affirmed their unanimous support. Commissioner Asarch stated that this could be an opportunity to educate the public. Commissioner Finger noted that the rule in politics was that one person who attended a meeting represented ten. Councilor Brown indicated that there were many arguments for the sculpture including the two year loan term, the world famous artist, the reduced price, and the proposed location. Commissioner Schmidt requested that staff pass on any feedback they received from residents to the CHVAC. Chair Polumbus asked the CHVAC to each contact a few residents to request letters of support. Commissioner Finger requested that staff not include the 2018 contract and scope of services for ThereSquared LLC in the meeting packet any longer. Annual Event Commissioner Finger suggested that the event be advertised in Cherry Hills Living Magazine if there was no cost to the City. The CHVAC determined that ticket prices would be $125 per person. The CHVAC discussed a higher priced category of tickets that included an exclusive event with James Suns. Chair Polumbus suggested sending an invitation to everyone in the Village if it was not cost prohibitive. Commissioner Lynch suggested advertising the event on social media. Commissioner Schmidt asked staff to review the CHVAC’s supply of envelopes. Permanent Sculpture for New City Hall Cherry Hills Village Art Commission May3.2018 -2-  RECORD OF PROCEEDINGS Councilor Brown suggested that the CHVAC have a conversation with City Council to confirm that City Council did want a permanent sculpture for the new City Hall and to discuss the type of sculpture, price range, and funding options. City Clerk Smith suggested that this discussion take place during a City Council study session. Chair Polum bus indicated that Ms. Peterson should attend that study session. NEW BUSINESS Abrams Property Councilor Brown noted that the Abrams were happy to have the CHVAC visit their property. She indicated that most of the property was in the floodplain which could limit its use as a future sculpture garden. She added that the Mayor wanted feedback from the CHVAC before proceeding. She indicated that there would likely be more options for placing sculpture in Alan Hutto Memorial Commons than in John Meade Park. REPORTS Public Art Commission Chair Village Crier Commissioner Finger would work with staff for a more detailed article about the event. Next Meeting The next CHVAC meeting was scheduled for a holiday so staff would determine a date that worked best for the CHVAC to reschedule the meeting. Members of the Public Art Commission None Council Representative None City Staff Financial Report Director Proctor reported that she would add more information to the financial report to include forecasted expenditures for the year. ADJOURNMENT There being no further business the meeting was adjourned at 10:25 a.m. Ann Polumbus, Commission Chairperson ren P tor, irector of Finance Laura Smith, City Clerk Cherry Hills Village Art Commission May3,2018 -3-