Cherry Hills Village Art Commission

/ CHXC CHERRY HILLS VILLAGE ART COMMISSION 2460 East Quincy Avenue Phone: 303-789-2541 Cherry Hills Village, CO 80113 Fax: 303-761-9386 Cherry Hills Village Art Commission Agenda Monday, January 28, 2019 2460 E. Quincy Avenue, Cherry Hills Village, CO 80113 Joint Public Safety Facility 9:30 a.m. 1. Call to Order 2. Roll Call of Members 3. Pledge of Allegiance 4. Audience Participation Period (limit 5 minutes per speaker) 5. Consent Agenda a. Approval of November 26, 2018 Minutes 6. Items Removed From Consent Agenda 7. Unfinished Business a. James Suns Video b. 2019 Sculpture-on-Loan c. 2019 Annual Event d. Permanent Sculpture for New City Hall e. CHVAC Goals and Liaison Assignments f. Resident Art Advisor g. Public Art Mobile App 8. New Business a. Performing Arts 9. Reports a. Public Art Commission Chair (i) Village Crier February 15th Deadline for March Issue — (ii) Next Meeting February 25, 2019 — b. Members of Public Art Commission c. Council Representative d. City Staff (i) Financial Update 10. Adjournment  CHXC CHERRY HILLS VILLAGE ART COMMISSION Minutes of the Cherry Hills Village Art Commission City of Cherry Hills Village, Colorado Monday, November 26, 2018 at the Joint Public Safety Facility 9:30 a.m. ROLL CALL Chair Ann Polumbus, Gay Warren, Elaine Asarch, Alison Lynch, Kathie Finger, Pamela Hall and Councilor Katy Brown were present on silent roll call. Also present were Director of Finance Jessica Sager and City Clerk Laura Gillespie Absent: Vice Chair Dave Schmidt CALL TO ORDER Chair Polumbus called the meeting to order at 9:30 am. She welcomed Commissioner Hall to the CHVAC. Commissioner Hall introduced herself. Chair Polumbus noted that this was the last meeting of the year and thanked all the Commissioners and staff for their hard work. AUDIENCE PARTICIPATION None CONSENT AGENDA Commissioner Asarch moved, seconded by Commissioner Warren to approve the Consent Agenda. The motion passed unanimously. ITEMS REMOVED FROM CONSENT AGENDA Cherry Hills Village Art Commission November26, 2018 -1- None UNFINISHED BUSINESS James Suns Video Commissioner Lynch reported that she had sent the video and information sheet to local schools and had heard back from St. Mary’s Academy and Kent Denver that they would work it into their curriculum. Chair Polumbus added that she and Commissioner Lynch would attend the Quincy Farm Committee (QFC) meeting tomorrow to show the video. City Clerk Gillespie noted that the December meetings for the Board of Adjustment and Appeals or the Planning and Zoning Commission had been cancelled. Commissioner Lynch indicated that the reactions from the presentations so far had been positive. Commissioner Finger noted that James Surls had been included in another Wall Street Journal article. 2019 Sculpture-on-Loan Chair Polumbus reported that resident Bob Barnett had contacted her to explain that there was a possibility that Craig Ponzio would be willing to loan one of the pieces from his art collection to the City for the 2019 sculpture-on-loan. She reminded the Commission that Mr. Ponzio had assisted the Commission in the past with setting up their program and placement of Charlo. She suggested arranging a tour of Mr. Ponzio’s collection for the Commission. She indicated that her understanding was that Mr. Ponzio liked to know the site first. Ms. Peterson noted that the Commission had expressed a preference for Colorado artists. Chair Polumbus replied that this might be an exception depending on the piece. Ms. Peterson noted that a selection of Mr. Ponzio’s collection would be featured at the Denver Botanic Gardens in the near future. She added that she had been calling various artists for the sculpture-on-loan program but that not many had large scale sculptures available for loan. She indicated that a large sculpture was needed for the preferred location at University and Quincy. She added that Mr. Ponzio might not like the preferred location and suggested that the Commission be open to choosing an alternate location in consultation with him if they received a loan from Mr. Ponzio. Cherry Hills Village Art Commission November 26, 2018 -2- 2019 Annual Event Commissioner Finger reported that she would arrange a visit for the Commission to the Abrams’ home in January. She reminded the Commission to be thinking of people to participate in the host committee for the event. Ms. Peterson asked if the Abrams’ home had wall space that could be used for exhibiting artwork during the event. Councilor Brown replied that she did not believe they had a hanging system for art on walls. She added that the inside of the home was small but that they had a courtyard with small sculptures. Chair Polumbus noted that the Commission might be able to display an exhibit at the new City Hall to coincide with the event. Art in Public Places Master Plan City Clerk Gillespie presented the updated Art in Public Places Master Plan for the Commission’s consideration. Commissioner Finger moved, seconded by Councilor Asarch, to recommend that City Council approve the amended Art in Public Places Master Plan. The motion passed unanimously. Other Business Chair Polumbus reported that Parks, Trails and Recreation Commission (PTRC) Chair Robert Eber did not have an issue with the CHVAC’s decision to leave Beyin Withondat Three Pond Park to decompose naturally as intended by the artist so long as it did not pose a safety issue. She noted that this issue had made her realize how important it was for the CHVAC to stay connected with the other City boards, commissions and committees. Ms. Peterson suggested that the CHVAC could provide more information about all the existing sculptures in the City to the other boards, commissions and committees. Chair Polumbus agreed. Commissioner Lynch noted that the information was available on the CHVAC mobile app but wondered if the app was still useful. Commissioner Finger asked that the mobile app be added to the next agenda. Cherry Hills Village Art Commission November 26, 2018 - 3 - Commissioner Asarch suggested that the CHVAC make one of their goals to develop partnerships with the other City boards, commissions and committees. She added that the CHVAC could bring Mr. Suns back to help educate about the importance of public art. Commissioner Finger agreed and suggested that be added to the CHVAC Goals document at the next meeting. She also suggested planning joint meetings in 2019. Councilor Brown noted that the Mayor had hosted a joint meeting with all the City boards, commissions and committees a few years ago and that she could suggest to Council that another meeting be organized. Ms. Peterson suggested inviting the new mayor to a meeting or event. Commissioner Lynch noted that one of the new mayor’s goals was to bring back board, commission and committee member events. Ms. Peterson noted that increased communication would help prevent surprise. NEW BUSINESS John Meade ParklAlan Hutto Memorial Commons Performing Arts Committee City Clerk Gillespie reported that the City Council had begun a discussion about the possibility of forming a short term committee to discuss ideas and gather community input about performing arts at the redeveloped John Meade Park and Alan Hutto Memorial Commons. Council supported the idea and decided that the new committee should reside primarily under the PTRC but should also include a member of the CHVAC, as well as a member of Council and community members. No further action had been planned but staff would notify the CHVAC when any new action occurred. Chair Polumbus reported that resident Tory Leviton was eager to be involved. Councilor Brown agreed and noted he was a musician who had applied to serve on the CHVAC but was unable to make the meeting times. Art Memorials Chair Polumbus reported that resident Tracy Mclnnes had suggested that the Commission create a catalogue of art that could be purchased by residents as memorials for loved ones. Cherry Hills Village Art Commission November26,2018 -4- Commissioner Warren added that QFC member Klasina VanderWerf might have some ideas to contribute to this possibility. Commissioner Finger suggested that the CHVAC could work with PTRC on this issue. Councilor Brown noted that City Council had a similar conversation at the last Council meeting about possible things that residents could purchase in order to be involved in the new City Hall, such as memorial bricks or trees. Artist in Residence Chair Polumbus indicated that local artist Susan Cooper was a treasure of ideas that would benefit the Commission and suggested that she be given a title and position. She noted that she had suggested the title “artist in residence” but thought a better title could be created. Commissioner Asarch clarified that Ms. Cooper would be a non-voting member of the Commission and suggested the title “ex-officio member’. Ms. Peterson noted that Ms. Cooper was very good at engaging people. She suggested that the annual event could focus on a local artist like Ms. Cooper. She noted that the term “artist in residence” was not the best term since Ms. Cooper already lived in the City. Councilor Brown indicated that Ms. Cooper was interested in having a piece of her artwork purchased by the City and retracted her application to serve on the CHVAC because she didn’t want that to be a conflict of interest. Chair Polumbus asked if the Commission would need to get approval from City Council to add this type of position. City Clerk Gillespie replied that she would research that question. Councilor Brown suggested that the Commission be conscious about asking Ms. Cooper to be involved if they had no intention of ever purchasing a piece of her artwork. Ms. Peterson agreed that artists generally did not like to provide a service without compensation. Chair Polumbus replied that she thought the Commission could be very clear about intentions and expectations with Ms. Cooper. Commissioner Asarch suggested looking at Ms. Cooper’s artwork first to see if there might be anything the Commission would be interested in. Cherry Hills Village Art Commission November 26, 2018 -5 - Ms. Peterson agreed and suggested that Ms. Cooper’s glass window artwork might be appropriate for the new City Hall. Commissioner Lynch added that Ms. Cooper had suggested a piece that she thought would be appropriate for the new City Hall. She noted that Ms. Cooper’s art was very interesting, told a story and would integrate well. Chair Polumbus stated that she understood but that was not how she wanted to approach this issue. She agreed that the Commission could feature Ms. Cooper’s work in an art exhibit but she did not want to purchase a piece in exchange for Ms. Cooper’s participation. She indicated that Ms. Cooper was a long time resident, prolific artist and had received little recognition. She added that this position could develop into something very beneficial for the Commission. Ms. Peterson suggested organizing a tour of Ms. Cooper’s home and art collection. The Commission discussed Ms. Cooper’s art and exhibits. Ms. Peterson asked about the budget for the permanent sculpture at the new City Hall. Councilor Brown replied that Council was waiting to determine the budget until after the new City Hall was complete. She explained that the Commission had requested 1% of the new City Hall construction budget, or $40,000, be budgeted for a permanent sculpture. She noted that the idea had been well received by Council but that they wanted to wait to make sure the new City Hall was completed at or under budget before approving funds for art. She indicated that so far the new City Hall was under budget and very little of the contingency fund for the project had been used, so she was generally optimistic that Council would approve the requested amount but it was not guaranteed. Rules of Procedure City Clerk Gillespie explained that it was best practices to have established rules of procedure for boards, commissions and committees and presented draft Rules of Procedure for the Commission’s consideration. The Commission had no changes to the draft Rules of Procedure. REPORTS Public Art Commission Chair VillaQe Crier Cherry Hills Village Art Commission November 26, 2018 - 6 - Director Sager reported that the article about Commissioner Hall would appear in the January issue of the Village Crier and the article about the snow plows would appear in the December issue. Next Meeting The next Art Commission meeting was scheduled for Monday, January 28, 2019. Members of the Public Art Commission None Council Representative None City Staff Financial Report Chair Polumbus noted that the Commission would have a surplus in their 2018 budget. City Clerk Gillespie indicated that staff would purchase stamps and nametags for 2019 in 2018 per Commissioner Finger’s suggestion. Commissioner Lynch added that she would purchase canvasses for the next Cherry Hills Land Preserve Trail Walk. Quincy Farm City Clerk Gillespie reported that staff would keep the CHVAC informed about any future meetings with the QFC and the PTRC regarding programming at Quincy Farm. ADJOURNMENT There being no further business the meeting was adjourned at 10:39 a.m. Ann Polumbus, Commission Chairperson Jessica Sager, Director of Finance Laura Gillespie, City Clerk Cherry Hills Village Art Commission November 26, 2018 - 7 -  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 7a MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: LAURA GILLESPIE, CITY CLERK SUBJECT: JAMES SURLS VIDEO DATE: JANUARY 28, 2019 ISSUE Video of artist James Suns created by Kendall Peterson. DISCUSSION 2018 Sculpture-on-loan James Suns’ Big Bronze Walking Eye Flower was installed on July 13, 2018. Thanks to Ms. Peterson and the City Parks crew the installation went very smoothly and was finished much earlier in the day than anticipated. The City received several positive comments after installation, and a complimentary email from the artist. Video Creation Council expressed interest in expanded art education about the sculpture, including posting a video of the artist on the City’s website. Ms. Peterson interviewed Mr. Suns at the July 25, 2018 CHVAC event. The video has been completed and the link is on the city website. Video Promotio,z Commissioner Lynch volunteered to help market the video on social media. The video has been shown to the City Council, the Parks, Trails and Recreation Commission, and the Quincy Farm Committee. At the October and November 2018 meetings the Commission discussed showing the video to schools, brownie and scout troops, art classes, and HOAs. Commissioner Lynch sent the video and information sheet to local schools and reported that St. Mary’s Academy and Kent Denver would include it into their curriculum. Chair Polumbus reports that she has discussed the piece with new Mayor Russell Stewart, who indicated he liked the piece.  CHERRY HILLS VILLAGE CoLoIDo 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 7b MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: LAURA GILLESPIE, CITY CLERK SUBJECT: 2019 SCULPTURE-ON-LOAN DATE: JANUARY 28, 2019 ISSUE The Art Commission’s sculpture-on-loan program. DISCUSSION Background Since its inception in 2011 the Commission has solicited loans of sculpture from artists for display in the City. Loan periods are typically for at least two years. In the past the Commission has utilized the CaFE call for entries website several times towards this end. The following sculptures are or were part of the Commission’s loan program: • Sundown by Walt Horton, located at the Village Center, on loan 2011-2017 • Bein Withond by Anthony Heinz May, located at Three Pond Park, on loan since 2012 • Flying Cranes by Reven Swanson, formerly located at Quincy and Happy Canyon, on loan 2013-20 15 • Colorado Loop #6 by Yoshitomo Saito, formerly located at Quincy and University, on loan 2014-2017 • Big Bronze Walking Eye Flower, located at City Park, on loan since 2018 Additionally, the City owns the following pieces of art: • Cherry Hills Landscape (painting), located in the Village Center, purchased in 1987 • High Line Regulars (painting), located at the Joint Public Safety Facility, donated in 2013 • Hindsight (painting), located at the Joint Public Safety Facility, donated in 2013 • Chainsaw (sculpture), located in Dahlia Hollow Park, donated in 2013 • Crew Series #4, 5 and 7 (sculpture), located at Holly St and Quincy Aye, donated in 2015 • High on Country (painting), located at the Joint Public Safety Facility, donated in 2015 • Rubric (sculpture), located at the Joint Public Safety Facility, was commissioned for loan in 2014 and purchased by the City in 2016  • Charlo (sculpture), located at the Joint Public Safety Facility, purchased in 2016 • Untitled (sculpture), located at Quincy Farm, donated in 2018 Timeline The Commission has identified the addition of another sculpture-on-loan piece in 2019 as one of their short term goals. At the September 2018 meeting the Commission began to discuss the timeline for the 2019 sculpture-on-loan. Below is the current timeline in order to include the artist on the 2019 annual event invitations: Time Item Late July 2019 Annual CHVAC event Mid June 2019 Finalize invitations Late May 2019 Piece/Location considered by City Council Mid April 2019 Piece/Location considered by Parks, Trails and Recreation Commission Mid March 2019 Article ready for April issue of the Village Crier re CHVAC recommendation February 2019 CHVAC meeting selection of artist/piece/location — January 2019 CHVAC meeting discussion of artists/pieces/locations — December 20[8 CHVAC meeting cancelled due to holiday November 2018 CHVAC meeting Kendall Peterson presents initial information on artists/pieces_for_CHVAC_feedback October 2018 Cl-I VAC meeting discussion of locations — Location At the September 2018 meeting the Commission discussed several possible locations, including Happy Canyon and Quincy; Holly and Quincy; and the southeast corner of University and Quincy. The Commission decided that the southeast corner of University and Quincy was the preferred location for the 2019 sculpture-on-loan. At the October 2018 meeting Chair Polumbus noted that the southeast corner of University and Quincy was the City’s prime location for artwork and suggested that the Commission might want to reserve that location for an artist of James Surls’ caliber. Commissioner Finger suggested that it might be good to have a break between Surls installations and allow a different sculpture to be installed in between. She added that if the Commission chose a more representational piece it would be nice to have it in a highly visible location. Art Selection At the November 2018 meeting Chair Polumbus reported that Craig Ponzio might be interested in loaning a piece to the City, but Chair Polumbus and Ms. Peterson have since determined that Mr. Ponzio does not have a piece available to loan to the City in 2019. Chair Polumbus and Ms. Peterson are still working on scheduling a tour of Mr. Ponzio’s collection for the Commission later this year. Ms. Peterson reported that it was proving challenging to find large scale sculptures appropriate for the preferred location that were available for loan. Instead artists mainly worked on commissions. Ms. Peterson will bring updated information to the January 28, 2019 meeting. Budget The Commission’s 2019 budget currently includes $4,000 for the 2019 sculpture-on-loan program. The Commission has also discussed using funds from the Art Donation Account for the program if necessary.  CHERRY HILLS VILLAGE CoLoiDo 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 7c MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: LAURA GILLESPIE, CITY CLERK SUBJECT: 2019 ANNUAL EVENT DATE: JANUARY 28, 2019 ISSUE The Art Commission’s annual event. DISCUSSION Location At the September 2018 meeting the Commission discussed several possible locations for the 2019 annual event. The Commission agreed that it would be ideal to have the event at the Abrams’ property at 105 Meade Lane, but that the Commission would likely have to pay for and arrange for everything. The event could also include a tour of the new City Hall which is scheduled to be completed in February 2019. Chair Polumbus and Commissioner Finger have been in communication with the Abrams who are agreeable to having the event take place at their home. Commissioner Finger is organizing a tour of the Abrams’ home for the Commission. Tickets Commissioner Finger suggested that regular tickets be sold for $125 per person and “host committee” tickets be sold for $300 per person and $500 per couple. The host committee names would be printed on the event invitations. Each Commission member would be responsible for finding a host committee member. Commissioner Finger also suggested that elected officials receive comp tickets, but staff has confirmed with the City Attorney that this would count as a gift under the Colorado Constitution and anything in excess of $59 is prohibited. Budget Commissioner Finger has stated that she will pay for the food, drinks, and a tent if it is needed. Valet will not be needed for the event as attendees can park at the new City Hall parking lot. Remaining costs include a speaker gift, a host gift, and any funds needed for the invitations. Speaker & Timeline Chair Polumbus notes that it would be ideal to have the 2019 sculpture-on-loan piece selected prior to the event so that the artist can be the speaker at the event. As described in Item 7b of the packet, the current tirneline for the 2019 sculpture-on-loan selection in order to include the selected artist on the 2019 event invitation is shown below. Time Item Late July 2019 Annual CHVAC event Mid June 2019 Finalize invitations Late May 2019 Piece/Location considered by City Council Mid April 2019 Piece/Location considered by Parks, Trails and Recreation Commission Mid March 2019 Article ready for April issue of the Village Crier re CHVAC recommendation February 2019 CHVAC meeting selection of artist/piece/location — January 2019 CHVAC meeting discussion of artists/pieces/locations — December 2018 Cl-i VAC meeting cancelled due to holiday November 2018 CHVAC meeting Kendall Peterson presents initial information on — alt ists/pieces_for_CHVAC_feedback October 2018 CHVAC meeting discussion of locations — At the November 2018 meeting Ms. Peterson suggested that a local artist like Susan Cooper could be featured during the annual event. The Commission discussed the possibility of featuring Ms. Cooper’s work at the new City Hall, as there likely is not sufficient space at the Abrams’ residence.  CHERRY HILLS VILLAGE CoLoiDo 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 7d MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: LAURA GILLESPIE, CITY CLERK SUBJECT: PERMANENT SCULPTURE FOR NEW CITY HALL DATE: JANUARY 28, 2019 ISSUE A permanent sculpture for the new City Hall. DISCUSSION Construction is underway for a new City Hall, which is scheduled to be completed in February 2019. Design plans include a place for a permanent sculpture in front of the new building. A permanent sculpture for the new City Hall was discussed by City Council at their study session on June 19, 2018. Council provided the following direction to the CHVAC: • Council is interested in permanent art for the new City Hall, both outside and inside the building. • In general Council seems to prefer more representational art that is nature/wildlife based. The Mayor noted that while she considers Charlo to be representational, others do not. • Council are concerned about price: o $100,000 would require community input o Councilor Weil was interested in having the CHVAC pay for the new art through donations like Charlo, but Mayor Pro Tern Brown helped to explain how much work that was and how the CHVAC might not have the energy to do that again, and also that residents who had already donated for Charlo might not be willing to donate for a new permanent piece. • Former Mayor Pro Tern Hoellen suggested that when Charlo was purchased there was some discussion about it eventually being moved to the front of the new City Hall. Staff reviewed past Council minutes and found that this was discussed at the January 20, 2015 Council meeting. At that meeting former Mayor Christman asked if Clzarlo could be moved in the future to make sure it received the proper amount of attention as the City’s signature piece, and the Council motion was to place the piece in the Village Center G:\City Council\MTG-MEMQ  campus in general, not at the Joint Public Safety Facility in particular. This is a possibility that the CHVAC should discuss and perhaps present their recommendation to Council. • There was discussion about what order to do things in finish the new building first or — choose the artwork first. • Ms. Peterson suggested an Open Call process in order to have artists present proposals to CHVAC and Council of unique pieces that they would create for the building. • Ms. Peterson suggested that Council consider things like lighting and structural support systems before the new building was constructed as it is easier and cheaper to install those things beforehand rather than after the building is completed. • Ms. Peterson noted that most civic buildings have art in front of them. She suggested that if Council was concerned with the community’s opinion then they could conduct a survey. Councilor Weil suggested that a few sculpture options be put in the Village Crier for community feedback. Mayor Pro Tern Brown expressed concern that a piece chosen by the entire community might not be the best quality. • Council asked that Ms. Peterson return with a few options for the process, types of art, and costs of art. The CHVAC discussed this item at the June and July 2018 meetings. At the July 2018 meeting the CHVAC agreed that they would recommend keeping Charlo in its current location, and also to emphasize the importance of temporary art to the City Council. The construction budget for the new City Hall is approximately $4 million, so a 1% budget for art would be $40,000. G:\Citv Council\MTG-MEMO 2 At the August 2018 CHVAC meeting Ms. Peterson presented her PowerPoint for City Council to the Commission, with three recommendations: that Charlo stay in its current location; that Council approve $40,000 (1% of the construction budget) in 2019 for the purchase of the new sculpture; and the formation of an Art Selection Panel with Council members, Commission members, and residents. At the September 4, 2018 City Council meeting Council decided to wait until construction of the new City Hall is complete in order to determine the budget for the new sculpture. They agreed with leaving Charlo in its current location and with the formation of the Art Selection Panel. NEXT STEPS Staff will follow up with City Council once construction of the new City Hall is complete, currently expected in February 2019, to determine the budget for the new sculpture. Once the budget has been approved, the Art Selection Panel can be formed and begin work. G:\Citv Council\MTG-MEMO 3  CHERRY HILLS VILLAGE CoLoI.Do 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 7e MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: LAURA GILLESPIE, CITY CLERK SUBJECT: CHVAC GOALS AND LIAISON ASSIGNMENTS DATE: JANUARY 28, 2019 ISSUE CHVAC Goals and Liaison Assignments. DISCUSSION CHVAC Goals The Commission discussed questions from Kendall Peterson, ThereSquared LLC at the July 2018 meeting. Based on that discussion Ms. Peterson prepared the CHVAC Short TermfLong Term Goals Planning Document which was discussed at the August and September 2018 meetings. The Commission approved the document at the October 2018 meeting. At the November 2018 meeting the Commission discussed increased communication and outreach with the other City boards, commissions and committees. The Commission directed staff to add that item to the Goals document. Staff added this as the first bullet point under #4 on page 1 of the document. Staff is seeking the Commission’s direction on the updated Goals document (Exhibit A). Once updates are approved by the Commission the document will be incorporated into the Art in Public Places Master Plan and presented to City Council for approval. Liaisons Staff is also asking the Commission to consider revisions to the CHVAC Liaison Assignments which were last updated in August 2017. Staff has revised the document to update City Council members and CHVAC members (Exhibit B) and is seeking the Commission’s direction on further revisions/reassignments. City Council is considering changing their liaison program which may result in the removal of Council liaisons from City boards, commissions and committees and the direction for City boards, commissions and committees to increase the frequency of reports at City Council meetings. Council will consider these changes at their February 5, 2019 meeting, and if passed the CHVAC liaison assignments will need to be further updated to include a CHVAC liaison for all members of City Council. Staff is seeking direction from CHVAC on the liaison assignments and will bring this issue back to the February 25, 2019 CHVAC meeting for further discussion. RECOMMENDED MOTION “I move to approve the updated CHVAC Short TermlLong Term Goals Planning Document.” ATTACHMENTS Exhibit A: Updated CHVAC Short Term!Long Term Goals Planning Document Exhibit B: CHVAC Liaison Assignments  EXHIBIT A CHV C CHERRY HILLS VILLAGE ART COMMISSION • Cherry Hills Village Art Commission Short Term/Long Term Goals Planning Document Short Term Goals — To be accomplished by 2020 Goal: Expand Sculpture on Loan Program in 2019 • Install a second temporary sculpture in the Village in 2019. 2. Goal: Continue Sculpture on Loan Program in 2020 • Install new temporary sculpture in the Village in 2020 to replace Big Bronze Walking Eye Flower 3. Goal: Lead the process to install a permanent piece of sculpture at the new City Hall in 2019-2020 • Advocate for at least $40,000 from the City Budget for artwork, which would be I % of construction costs and consistent with public art programs around the country. City Council will consider the budget for artwork after final construction costs are known, anticipated in Spring 2019. • Lead the formation of an Art Selection Panel consisting of City Council member(s), CHVAC members, and residents. 4. Goal: Build a stronger and larger group of arts advocates and patrons in Cherry Hills Village. • Increase communication and outreach with other City boards, commissions and committees • Look into planning an “Open Studio” day (or a series of open studios) for Cherry Hills Village artists. To shed light on the number of “hidden artists” who live in the City, and host artists talks in the studio and begin promoting their work. (Duke Beardsley and Susan Cooperwere mentioned.) Free to the public; artwork would be for sale. • Begin forming a “Friends of CHVAC” group for CHVAC. This group would be an advisory group to help promote the CHVAC programs, volunteer time and proceeds for programs and events, as well as give feedback on CHVAC initiatives. • Promote and host public art tours and tours of museums outside of the CHVAC, to build interest, educate and build enthusiasm and passion for art in general. • Continue to promote events, community talks, and open studios in 20 19-2020 to increase awareness of the CHVAC “brand”, keep momentum after the 2018 event and installation of Suns sculpture. • Produce articles and content for the Village Crier and other papers and magazines. • Build social media plan for CHVAC, including Instagram, Twitter and Facebook groups. 5. Goal: Relocate Crew series pieces • Currently located on the southeast corner of South Holly Street and East Quincy Avenue 6. Goal: Continue snow plow painting program with local schools 7. Goal: Continue participation in annual Cherry Hills Land Preserve Trail Walk Page 1 of 2  Long Term Goals — To be accomplished by 2025-2030 Goal: Advocate for installation of sculpture near the Alan Hutto Memorial Commons amphitheatre and/or in John Meade Park • Begin researching budgets and locations for permanent sculpture or a rotating temporary collection. 2. Goal: Advocate for a Cultural Center somewhere in the Cherry Hills Environs • Quincy Farm or future property that might be acquired by the City • Investigate the most appropriate structure to raise funds for the home and the programming of the center. 3. Goal: Advocate for an Artist In Residence Program • This could be housed at the Cultural Center or through the CHVAC 4. Goal: Broaden the scope of the CHVAC to include crafts, poetry and literature, architecture, dance, culinary arts and other cultural forms. • Perhaps host a Doors Open Cherry Hills to show off the beautiful residential architecture in the City. • Include a Poet in Residence who creates poems for the Crier and hosts workshops. • Hold “Maker’s Fares” where local crafters can show techniques and sell products. Adopted by the Cherry Hills Village Art Commission on October 29, 2018, amended January 28, 2019. Page 2 of 2  EXHIBIT B rl-WRRV HIT .1 .S VIII AGE PURl IC ART COMMISSION LIAISON ASSIGNMENTS Updated January 2019 Liaison CITY COUNCIL Mayor — Russell Stewart Ann Polumbus District I —Randy Well Elaine Asarch District 2 — Afsbin Safavi Gay Warren District 3 —Al Blum Alison Lynch District 4 — Mike Gallagher Pamela Hall District 5 —Dan Sheldon Kathie Finger District 6 — Katy Brown N/A OTHER Parks, Trails and Recreation Commission Ann Polumbus Quincy Farm Committee Dave Schmidt Snow Plow Painting Program Gay Warren Art Sampler App Ahson Lynch Cherry Hills Land Preserve Alison Lynch High Line Canal Conservancy Kathie Finger Englewood Museum of Outdoor Art Alison Lynch G:\ATEAM\CLERK\Art Commission\Meeting Packets’2019 Meeting Packets\012819\PAC Liaison Assignments January 2019.doc  CHERRY HILLS VILLAGE CoLoIDo 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 3037619386 ITEM: 7f MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: LAURA GILLESPIE, CITY CLERK SUBJECT: RESIDENT ART ADVISOR DATE: JANUARY 28, 2019 ISSUE Please see pages 5 to 6 of the draft November 26, 2018 minutes (Item 5a of this packet) for the discussion of this issue at that meeting. Since the November 2018 meeting staff has confirmed with the City Attorney that the term “ex officio member” is not appropriate for this position, and that the Commission would not need City Council approval to appoint a resident art advisor with no voting rights. Staff suggests the title “resident art advisor”. G:\Citv Counci1\MTG-IlEMO  CHERRY HILLS VILLAGE CoLoIDo 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 3037619386 ITEM: 7g MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: LAURA GILLESPIE, CITY CLERK SUBJECT: PUBLIC ART MOBILE APP DATE: JANUARY 28, 2019 ISSUE The Art Commission public art mobile phone app. DISCUSSION At the November 28, 2016 meeting the Commission approved the expenditure of $2,000 to purchase an art app from Auger Labs with no monthly fee for three years, until it was seen if it was successful, to be evaluated annually based on analytics and use by local schools. The app went live in June 2017 and can be downloaded by searching for “Cherry Hills Public Art” in the app store. Initially staff was able to work on updates to the app, including working with Auger Labs to add videos from artists to the app; organizing Current Pieces versus Previous Pieces; and adding artist and photo information collected by Commissioner Lynch. However, staff has not had time to update the app in a long time. The website for the app shows that the highest activity on the app was June-August 2017. There were a total of 51 views in 2018 (see Exhibit A for activity data). Staff has not received any feedback from the public on the app. NEXT STEPS Staff is asking for the Commission to evaluate the value of continued use of the app. If the Commission decides to continue use of the app staff is asking for a Commissioner to volunteer to keep the app updated as staff does not have sufficient time to do this. ATTACHMENTS Exhibit A: Mobile App Activity Data G:\Citv Council\MTG-MEMO  EXHIBIT A x 0 0 0 0 • • • .4 + £ 2 I p U >• £ x 0 0 -C -C + U, U, z p > U, a  CHERRY HILLS VILLAGE CoLo1Do 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 8a MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: LAURA GILLESPIE, CITY CLERK SUBJECT: PERFORMING ARTS DATE: JANUARY 28, 2019 ISSUE Possible expansion of the Commission’s activities to include performing arts. DISCUSSION Resident musician Tory Leviton has begun discussions with Chair Polumbus about his desire to expand the Commission’s activities to include performing arts. He is very enthusiastic about participating but is unable to attend Commission meetings at their current day/time. He is aware that the Commission’s budget is very limited. Please note that this is currently a separate issue from the possible short term committee to discuss ideas and gather community input about performing arts at the redeveloped John Meade Park and Alan Hutto Memorial Commons that will reside primarily under the Parks, Trails and Recreation Commission but will also include a member of the Art Commission, as well as a member of Council and community members. There has not been any further action on this item since staff reported to the Commission at the November 2018 CHVAC meeting. NEXT STEPS Staff is planning to meet with Mr. Leviton to assist with his preparation of a proposal to present to the Commission. Staff wanted to bring this issue to the Commission’s attention and will return with any new information as it is received for the Commission to discuss and consider. G:\Citv Council\MTG-MEMO  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 9d(i) MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: LAURA GILLESPIE, CITY CLERK SUBJECT: FINANCIAL UPDATE DATE: JANUARY 28, 2019 2018 Financial Update The following is a summary of the Art Commission’s 2018 budget and expenditures. The 2018 accounts are being closed out and there will be no other 2018 expenditures for the Art Commission. Art Commission Donation Account $32,254.00 2018 Budget $20,000.00 Expenses: Plague for Wolford Painting $180.00 ThereSguared, LLC (February) $262.50 ThereSguared, LLC (March) $112.50 ThereSguared, LLC (April) $562.50 Sculpture Services of CO $500.00 ThereSguared, LLC (May) $487.50 Annual Event (stamps) $80.00 ThereSguared, LLC (June) $731.25 Surls Loan (installation) $4,000.00 Art Installation (concrete & mixer) $140.02 Annual Event (host gift) $112.00 ThereSguared, LLC (July) $1,106.25 Art Installation (engineer letter paid through ThereSguared, LLC) - $500.00 Sculpture-on-loan plague $180.00  ThereSquared, LLC (August) $825.00 Suns video (paid through ThereSguared, LLC) $1,300.00 Cherry Hills Land Preserve Barn Tour Trail Walk (kid art supplies) $67.00 ThereSguared, LLC (September) $356.25 Surls Loan (artist) $4,000.00 ThereSguared, LLC (October & November) $262.50 For 2019 Cherry Hills Land Preserve Barn Tour Trail Walk (kid art - supplies) $44.00 For 2019 nametags and invitation labels - $187.97 For 2019 stamps - $150.00 ThereSguared, LLC (December) $0.00 Less Total Expenses: $16,147.24 Remaining Budget Funds: $3,852.76 2019 Budget & Financial Update Below is the Commission’s 2019 budget. The Commission’s request for a total of $21,000 in 2019 to cover Ms. Peterson’s rate increase was approved by City Council. No funds have been spent in 2019 as of January 25, 2019. 2018 Budget 2018 Actual 2019 Budget Maintenance for City owned art: Charlo $400.00 $300.00 $300.00 Chainsaw $100.00 $125.00 $125.00 Rubric $100.00 $75.00 $75.00 Quincy Farm Mangold $670.00 $0.00 $0.00 Annual Event Invitations $0.00 $0.00 $905.00 Stamps/Envelopes/Name Tags $130.00 $417.97 $0.00 Speaker gift $50.00 $0.00 $50.00 Host gift $100.00 $112.00 $115.00 Food & drink $3,000.00 $0.00 $0.00 Valet $1,000.00 $0.00 $0.00 Sculpture-on-loan Program Suns Loan (paid to artist) $7,000.00 $8,000.00 $7,000.00 Suns Loan (engineer letter, concrete, $300.00 $640.02 N/A mixer) Suns Loan (video) $0.00 $1,300.00 N/A Suns Loan (plaque) $150.00 $180.00 N/A 2019 Sculpture-on-loan N/A N/A $4,000.00 Plaques for New Art $0.00 $180.00 $360.00 TheneSquared, LLC $7,000.00 $4,706.25 $8,000.00 CHLP Trail Walk kid art supplies $0.00 $1 1 1.00 $70.00 Total Budget: $20,000.00 $20,000.00 $21,000.00 Less Total Expenses: $20,000.00 $16,147.24 $21,000.00 Remaining Budget Funds: $0.00 $3,852.76 $0.00