Cherry Hills Village Art Commission

2450 East Quincy Avenue Phone: 303-789-2541 Cherry Hills Village, CO 80113 Fax: 303-761-9386 Cherry Hills Village Art Commission Agenda Friday, September 16, 2022 This meeting will be held in-person at City Hall with no electronic participation. 10:00 a.m. 1. Call to Order 2. Roll Call of Members 3. Audience Participation Period (limit 5 minutes per speaker) 4. Consent Agenda 5. Items Removed From Consent Agenda 6. Unfinished Business a. John Meade Park Permanent Sculpture – Artist Joe Norman (i) Site Visit in John Meade Park b. Fundraising Event c. Next Art Show d. 2023 Budget 7. New Business a. Possible Easement/Art Installation – Belleview Ave. & S. Clarkson St. 8. Reports a. Art Commission Co-Chairs (i) Village Crier – Oct. 15, 2022 Deadline for November Issue b. Art Commission Members c. City Staff (i) Financial Update (ii) Next Meeting: Oct. 31, 2022 9. Adjournment Notice: Agenda is subject to change. If you will need special assistance in order to attend any of the City’s public meetings, please notify the City of Cherry Hills Village at 303-789-2541, 72 hours in advance.  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue City Hall Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS AND RECREATION COORDINATOR SUBJECT: MINUTES FROM THE AUGUST 29, 2022 MEETING DATE: SEPTEMBER 16, 2022 The minutes from the August 29, 2022 meeting will be available for approval at the next regular meeting on October 31, 2022. 1  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 6a MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS AND RECREATION COORDINATOR SUBJECT: JOHN MEADE PARK PERMANENT SCULPTURE DATE: SEPTEMBER 16, 2022 ISSUE The John Meade Park permanent sculpture project. DISCUSSION Background The Commission has discussed installing a realistic sculpture in John Meade Park since the City Hall sculpture process began. The process has been postponed since 2019 due to COVID-19, budget, and focusing on the sculpture-on-loan program. CHVAC walked the park on February 28th and identified three areas for a possible sculpture, all around the upper pond closer to the equestrian arena. The Commission wanted to avoid the playground area and avoid siting a sculpture within the park close to City Hall, since there are already pieces located on either side of the building. The possible locations are highlighted on the attached map (Exhibit A). CHVAC and PTRC have been working together since March 2022 to determine the type of sculpture desired for the park. At the August 11th, 2022 PTRC meeting, PTRC moved to recommend to City Council that CHVAC proceed with an art installation by Joe Norman in John Meade Park. Next Steps for CHVAC At the last meeting on Aug. 29th, CHVAC motioned to approve an artist fee of up to $2,500.00 for a site visit, meeting, and initial design by artist Joe Norman. Mr. Norman will attend this meeting to speak with the Commission and to walk the site together. Information from Joe Norman regarding fabrication timeline: “At this point the timeline is very rough, but in general after the contract is signed and I receive the first payment there are 2-3 months of design iterations (mostly going back and forth with my structural engineer and other fabrication contractors), 2-3 months of fabrication, then a couple month window to allow for unforeseen delays (weather, site preparation, material availability, etc) before installation. So, we're probably looking around fall 2023 for an install. But, we may come up with an amazing design that merits more time, so I'll definitely know more once we meet.” Discussion items that CHVAC should consider at this meeting: • Staff recommends determining details about design exclusivity, fundraising timeline, etc. at this meeting so that the City can sign an agreement with the artist for $2,500.00 for initial design. • A final purchase contract cannot be signed until after CHVAC has raised the sufficient funds. Timeline • October (prior to fundraiser): Sign $2,500.00 contract with Mr. Norman for design • Late October: fundraiser • Oct. 31st, 2022: Next CHVAC meeting • Dec. 14th, 2022: Approval of sculpture design and location by City Council • Early 2023: Once CHVAC has raised sufficient funds, a contract can be signed with the artist for fabrication and purchase of the sculpture BUDGET The 2022 CHVAC budget includes $14,180 for artist proposals, money paid to artist, video, and plaque. This includes the $10,000 rolled over from 2020 and 2021. The Commission also has the option of using funds from the Art Donation Account and/or fundraising. That account contains $41,575. Multi-year contracts are not feasible, since the budget is subject to annual appropriations and therefore not guaranteed, unless approved by the voters as regulated by TABOR. Kendall Peterson, ThereSquared LLC, also advised against multi-year spending in order to protect the artist. STAFF RECOMMENDATION Staff recommends that CHVAC provide feedback on the discussion items listed above. RECOMMENDED MOTION None ATTACHMENTS Exhibit A: John Meade Park – Map of possible locations for sculpture Exhibit B: Artist Joe Norman – information and sculpture examples  EXHIBIT A John Meade Park – Possible areas for location of sculpture (exact location will be determined based on sculpture chosen) Exhibit B 8/4/22, 10:30 AM Joe Norman: Five Questions • Gallery MAR G A L L E R Y M A R B LO G SUBSCRIBE TO BLOG UPDATES JOE NORMAN: FIVE QUESTIONS L AT E S T B LO G P O S T S July 10th, 2022 W h y O u r A r t i s t s Lo v e Pa i n t i n g En Plein Air Gallery MAR Art Glossary P l e i n A i r a t Pa r k C i t y N u r s e r y 2022 C AT E G O R I E S Gallery Insights Gallery News Pa r k C i t y L i f e Utah Art News Lo v e l a n d s c u l p t o r J o e N o r m a n p o s e s f o r a p h o t o n e a r h i s s c u l p t u r e , M o n a r c h G i r l F r i d a y, J u n e B LO G A R C H I V E S 1 7, 2 0 2 2 , a f t e r i t w a s p l a c e d a t B e n s o n S c u l p t u r e Pa r k i n Lo v e l a n d . ( J e n n y S p a r k s / Lo v e l a n d Re p o r t e r - H e r a l d ) 2022 T h a n k y o u t o J o e N o r m a n f o r a l l o w i n g u s t o s h a r e t h i s r e c e n t i n t e r v i e w h e d i d w i t h t h e Lo v e l a n d 2021 Re p o r t e r H e r a l d , w r i t t e n b y W I L L C O S T E L LO. 2020 Lo v e l a n d s c u l p t o r J o e N o r m a n ’s M o n a r c h G i r l , t h e 6 - f o o t s c u l p t u r e b u i l t i n N o r m a n ’s s i g n a t u r e s t y l e , 2019 a n d w o r k s b y t h r e e o t h e r s c u l p t o r s w e r e i n s t a l l e d a t t h e B e n s o n S c u l p t u r e G a r d e n o n F r i d a y. 2018 2017 M a n y o f N o r m a n ’s p i e c e s a p p e a r o n e w a y w h e n v i e w e d f r o m o n e d i r e c t i o n a n d a c o m p l e t e l y 2016 d i f f e r e n t w a y w h e n l o o ke d a t f r o m a d i f f e r e n t a n g l e . 2015 2014 He uses this technique to contrast different ideas that might seem opposite but are in fact two 2013 sides of the same coin, or two seemingly distinct living things that he sees a connection between, 2012 l i ke a g i r l a n d a h a w k o r a c o y o t e a n d a j a z z m u s i c i a n . 2011 2010 T h i s c a n b e s e e n i n m a n y o f N o r m a n ’s p u b l i c a r t i n s t a l l a t i o n s a c r o s s t h e c o u n t r y, f r o m A r v a d a t o 2009 A r i z o n a t o S a n F r a n c i s c o . We c h a t t e d w i t h N o r m a n a b o u t p u b l i c a r t , Lo v e l a n d a n d w h e t h e r h i s o w n 2008 p e r s p e c t i v e s o n a r t o r t h e w o r l d h a v e c h a n g e d a s h e h a s s e e n t h e m f r o m d i f f e r e n t p o i n t s o f v i e w. 1 . W h a t ’s t h e i n s p i r a t i o n a n d t h e b a c k g r o u n d b e h i n d t h e p i e c e t h a t w a s j u s t i n s t a l l e d a t t h e B e n s o n S c u l p t u r e G a r d e n? Monarch Girl is a 6-foot stainless steel sculpture that shows a monarch butterfly from one direction a n d a g i r l j u m p i n g f r o m t h e o t h e r. I t ’s p a r t o f a t h e m e I ’ v e b e e n w o r k i n g o n o v e r t h e p a s t s e v e r a l years involving migratory species and human movement. I’ve learned the importance of migration patterns for all kinds of critters, including us. https://www.gallerymar.com/2022/07/joe-norman-five-questions 1/5 8/4/22, 10:30 AM Joe Norman: Five Questions • Gallery MAR J o e N o r m a n , “ H o m e w a r d M o n a r c h ,” 2 0 2 0 C o m m i s s i o n e d t h r o u g h t h e C i t y o f D o w n e y, C A , a n d t h e N a t i o n a l S c u l p t o r ’s G u i l d This one is placed along the butterfly migration corridor in California, and reflects the i n c r e d i b l e j o u r n e y t h e s e d e l i c a t e , d r u n ke n c r e a t u r e s t a ke a s t h e y f l y f r o m C a n a d a t o M ex i c o and back. From one direction the sculpture is a flock of butterflies, and from the other it is the w o r d ‘ h o m e w a r d ’. I a l s o s e e i t a s a r e c o g n i t i o n o f t h e m i g r a t i o n o f p e o p l e , b o t h o n t h e i r d a i l y r o u t i n e s a n d t h r o u g h o u t t h e i r l i v e s c o n s t a n t l y h e a d i n g ‘ h o m e ’. 2. Why public art? What does it bring to the community and what elements need to be there for it to be successful? W h e n I w a s a k i d o u r p u b l i c l i b r a r y l o a n e d o u t p a i n t i n g s l i ke t h e y d i d b o o k s . I r e m e m b e r r i d i n g home sharing the backseat of our Oldsmobile with these gigantic paintings of rivers and mountains and thinking how cool it was that we could live with art even though there was no way we could a f f o r d t o b u y t h o s e p a i n t i n g s . T h a t ’s t h e s a m e r e a s o n I v a l u e p u b l i c a r t ; i f y o u c a n ’ t a f f o r d i t y o u still own it as part of the public and can benefit from it. To b e s u c c e s s f u l I b e l i e v e p u b l i c a r t n e e d s t o m e e t t h r e e c r i t e r i a . I t ’s g o t t o b e i n t e l l e c t u a l l y e n g a g i n g . I t h a s t o s p e a k t o m e e m o t i o n a l l y. A n d f i n a l l y i t n e e d s t o f i t t h e p l a c e i n w h i c h i t l i v e s . M y j o b i s t o m a ke w o r k t h a t d o e s t h o s e t h r e e t h i n g s . https://www.gallerymar.com/2022/07/joe-norman-five-questions 2/5 8/4/22, 10:30 AM Joe Norman: Five Questions • Gallery MAR J o e N o r m a n , “ F e a r / Lo v e L i f e s i z e d ,” m i xe d m e d i a , 8 3 ″ x 3 2 ″ x 3 2 ″ 3. A lot of your work appears different when viewed from different angles. What inspires that? H a v e y o u r o w n p e r s p e c t i v e s o n a r t a n d t h e w o r l d c h a n g e d o v e r t i m e? Over the past several years, I have been interested in creating public sculptures that show different i m a g e s o r w o r d s d e p e n d i n g o n t h e d i r e c t i o n t h e y ’ r e s e e n . I b e l i e v e t h a t h a v i n g t w o i d e a s c o ex i s t i n a single piece is a useful metaphor for the ecosystem of beliefs that public art empowers and p r o t e c t s . I p a r t i c u l a r l y l i ke t a k i n g t w o i d e a s t h a t I p r e v i o u s l y t h o u g h t w e r e m u t u a l l y exc l u s i v e , y e t in fact may not be. I had a piece outside Aleworks for a while that said “FEAR” from one direction a n d “ LOV E ” f r o m t h e o t h e r, f o r ex a m p l e . Over time I think my standards for what I believe public money should be spent on have risen d r a m a t i c a l l y ; i t i s n o t h a r d t o p a g e t h r o u g h t h i s v e r y n e w s p a p e r a n d f i n d ex a m p l e s o f p u b l i c s e r v a n t s a c t i n g l i ke c h i l d r e n a n d t h u g s o n o u r d i m e . I c e r t a i n l y ex t e n d t h o s e s t a n d a r d s t o t h e p u b l i c a r t w e a l l p a y f o r. I f i t ’s n o t e m o t i o n a l l y a n d i n t e l l e c t u a l l y e n g a g i n g , o r d o e s n ’ t f i t t h e c o n t ex t i t ’s p l a c e d i n t h e n I q u e s t i o n w h y t h a t m o n e y wasn’t spent on installing air conditioning for our elementary schools instead. https://www.gallerymar.com/2022/07/joe-norman-five-questions 3/5 8/4/22, 10:30 AM Joe Norman: Five Questions • Gallery MAR J o e N o r m a n , “ R u n & F l y,” 2 0 1 9 Commissioned through the City of Golden, CO This is a set of three sculptures placed on a hillside along a major commuting corridor in G o l d e n , C O. F r o m o n e d i r e c t i o n t h r e e k i d s a p p e a r r u n n i n g t o g e t h e r, a n d f r o m a n o t h e r d i r e c t i o n i t s h o w s t h r e e Re d - t a i l e d H a w k s . M y i n t e n t h e r e w a s t o b u i l d u p o n t h e r e l a t i o n s h i p G o l d e n h a s with its immediate natural environment. It is home to the Colorado School of Mines, Coors B r e w e r y, a n d t h e U S G S G e o l o g i c H a z a r d s S c i e n c e C e n t e r, a l l o f w h i c h a r e i n t i m a t e l y t i e d t o t h e u n d e r s t a n d i n g o f t h e n a t u r a l w o r l d . I n a d d i t i o n , m u c h o f G o l d e n ’s p o p u l a t i o n l i v e t h e r e specifically because of the access to nature; in fact, the idea for the sculpture arose out of s e e i n g s e v e r a l k i d s r u n n i n g a r o u n d l i ke i d i o t s i n a f i e l d w h i l e h a w k s c i r c l e d a b o v e t h e m . 4 . Yo u ’ v e g o t w o r k i n s t a l l e d a l l o v e r t h e c o u n t r y. H o w i m p o r t a n t i s h a v i n g p i e c e s o n d i s p l a y i n y o u r h o m e t o w n? I t ’s r e w a r d i n g t o p l a c e a r t h e r e t h a t i s m e a n i n g f u l t o t h e l o c a l f o l k s , m a n y o f w h o m I ’ v e k n o w n o r w o r ke d w i t h f o r y e a r s . I ’ v e o n l y b e e n h e r e s i n c e t h e l a s t b i g f l o o d , b u t I f e e l l i ke I ’ m b e g i n n i n g t o u n d e r s t a n d a l i t t l e b i t o f w h a t Lo v e l a n d i s a b o u t . I c a n m a ke w o r k t h a t a d d s s o m e t h i n g a b o v e a n d beyond pure decoration. A n d , a l o t o f t h e m o n e y t h a t ’s s p e n t m a k i n g t h e s e s c u l p t u r e s s t a y s r i g h t h e r e . I u s e f a b r i c a t o r s , p a i n t s u p p l i e r s , c r a n e o p e r a t o r s a n d w e l d i n g e q u i p m e n t t h a t ’s a l l s o u r c e d w i t h i n a 1 5 - m i l e r a d i u s o f m y s h o p . W h e n I d o b r o n z e p i e c e s I c a n l i t e r a l l y w a l k t o t h e f o u n d r y. T h e c o m m u n i t y i n Lo v e l a n d , a r t a n d o t h e r w i s e , h a s b e e n i n c r e d i b l y g e n e r o u s w i t h t h e i r t i m e , knowledge and resources. I’ve found most of the folks I hang with here care less about who you voted for than if you show up t o h e l p m o v e t h e i r c o u c h . I t ’s s u c h a w e l c o m e c o u n t e r p o i n t t o t h e d i v i s i o n f a b r i c a t e d a n d m o n e t i z e d by politics in other places. I think we are genuinely trying to be good humans here; it helps that the town is small enough that you can’t cut off a random car in traffic since it might be your dentist. A n d , t h e a r t i s t i c i n f r a s t r u c t u r e i n Lo v e l a n d i s i n c r e d i b l e . I ’ v e b e e n a w o r k i n g a r t i s t i n S a n F r a n c i s c o a n d S a l t L a ke C i t y, b o t h o f w h i c h h a v e p r i c e d w o r k i n g a r t i s t s o u t o f t h e n e i g h b o r h o o d s t h a t t h e c r e a t i v e i n d u s t r y m a d e d e s i r a b l e i n t h e f i r s t p l a c e . B u t s o f a r, Lo v e l a n d h a s r e s i s t e d t h a t t r e n d — w e h a v e a f f o r d a b l e h o u s i n g a t p l a c e s l i ke A r t s p a c e s p e c i f i c a l l y f o r a r t i s t s , s t u d i o s a t A r t w o r k s , a n d energetic volunteers working on public art boards and community shows. There are many world-renowned artists here that have let me bend their ears about everything from w h e r e t o f i n d s t a i n l e s s s t e e l p l a t e s t o h o w t o r i g a c r a n e f o r s c u l p t u r e i n s t a l l a t i o n s . I n f a c t , i t ’s hard to get work done downtown without getting into conversations about the best place to find a r g o n f o r w e l d i n g o r w h a t s h o w t o a p p l y f o r n ex t s e a s o n https://www.gallerymar.com/2022/07/joe-norman-five-questions 4/5 8/4/22, 10:30 AM Joe Norman: Five Questions • Gallery MAR a r g o n f o r w e l d i n g o r w h a t s h o w t o a p p l y f o r n ex t s e a s o n . J o e N o r m a n ’s “ V i o l i n C o y o t e ,” S t e e l a n d e n a m e l Ta g s : g a l l e r y o f s c u l p t u r e , J o e N o r m a n , Lo v e l a n d F e s t i v a l , Lo v e l a n d s c u l p t o r , m o d e r n s c u l p t u r e , Monumental sculpture, sculptor, utah sculpture Posted in Gallery Insights Follow N ex t E x h i b i t i o n August 26, 2022 Jane Maxwell: On the Move https://www.gallerymar.com/2022/07/joe-norman-five-questions 5/5  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 6B MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS AND RECREATION COORDINATOR SUBJECT: FUNDRAISING EVENT DATE: SEPTEMEBER 16, 2022 ISSUE Discussing a fundraising event for the John Meade Park sculpture. DISCUSSION The Commission is planning to hold a fundraising event for the John Meade Park permanent sculpture. During the last meeting, the Commission discussed: • Holding the event at Co-Chair Hall’s home • Date: The week of October 24th, depending on artist schedule • Invitation-only event for a specific level of donation • Dinner and presentation by the artist • Each Commissioner was to email a list of contact names to staff by today’s meeting to reach out to with invitations From artist Joe Norman: “I'm in town Oct 27th & 28th if either of those work; it may be tough to have a physical model/maquette of the sculpture(s) by then though. I know if we push it later we start to run into the holidays and it may be tougher to schedule something, but on the other hand I think having a physical representation would help the fundraising efforts. That's something we could talk about on the 16th; fundraising isn't my forte and I'm curious to hear what others think.” Commissioners should determine: • The date and time for the event • Next steps for creating a guest list and sending invitations • Possible need for a special event liquor permit (30 day advance application) • Budget (see budget for Annual Event below) BUDGET The Commission can use the funds budgeted for the 2022 Annual Event to hold a fundraising event. The following amounts have been budgeted: 2022 Budget – Annual Event Invitations $500.00 Stamps/Envelopes/Name Tags $200.00 Speaker gift $50.00 Host gift $115.00 Food & drink $4,500.00 Posters or Yard Signs $200.00 ATTACHMENTS None  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue City Hall Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 6c MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS AND RECREATION COORDINATOR SUBJECT: NEXT ART SHOW DATE: SEPTEMBER 16, 2022 ISSUE The next art show in City Hall. DISCUSSION The next art show will be a youth art show. Based on discussion at the January and February meetings, staff worked with Commissioner Anderson on the call for entries article which has been published in the Crier starting in April (Exhibit A). The article ran for the last time in the September issue; the October issue can include an invitation for the reception. Staff has received a few inquiries about the show and shared information with residents. The deadline for submission of entries is October 3, 2022 and the reception is scheduled for November 2, 2022 NEXT STEPS Staff needs information from the Commission to include in the Village Crier article for the October issue (if the intention is to publish the event in the Crier). This information must be decided in this meeting, since the deadline for the Village Crier was Sept. 15th; Editor Laura Gillespie is generously allowing us to submit a day late. Information needed today includes: • The time of the event • Confirmation that the show is one night only; art will not be hanging at City Hall other than that night 1 The Commission also needs to determine: • Whether food will be served • Who will arrange for the food • Whether alcohol will be served • Other forms of advertising • Which Commissioners will be judging the art after Oct. 3rd o Date should be the week of the 3rd to have time to make the chosen art hangable • Whether the awards (besides People’s Choice) will be determined in advance • Who will supply the gift cards • Who is available to stay after the Oct. 31st meeting to hang the art • Whether to schedule an additional CHVAC meeting; the next meeting is scheduled for Oct. 31st • Who will arrive early on Nov. 2nd to help set up • Who will stay late on Nov. 2nd to help clean up • Whether to display CHVAC posters during the event Staff’s responsibilities include: • Notifying the families who were not chosen • Notifying families whose art will hang in the show and sending instructions for picking up art, making it hangable, and dropping it off again • Purchasing ribbons ahead of the event • Purchasing nonalcoholic drinks (and snacks, if necessary) • Having a table with nametags available during the event • Taking photographs during the event BUDGET The 2022 budget contains $1,000.00 for “Miscellaneous art show receptions”. ATTACHMENTS Exhibit A: Call for Entries article 2 EXHIBIT A  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 6d MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS AND RECREATION COORDINATOR SUBJECT: 2023 BUDGET DATE: SEPTEMBER 16, 2022 ISSUE Determining the 2023 CHVAC budget. DISCUSSION The draft 2023 CHVAC budget is attached as Exhibit A for the Commission’s review. Staff has included the following projects: • Maintenance for City-owned art ($600.00) • Annual Event ($5,600.00) • Sculpture-on-loan program ($5,000.00) (amount for an additional year of Windsong) • Permanent sculpture for John Meade Park ($14,180.00) • ThereSquared, LLC Consulting ($5,000.00) At the last meeting, the Commission discussed extending the current sculpture-on-loan by one year, which would reduce the amount required in the budget from $12,000.00 (for a new sculpture with a two-year loan) to $5,000.00. (The current agreement paid out $10,000 for a two- year loan.) Staff is waiting on confirmation that the loan can be extended. These projects total $30,380.00, which is within CHVAC’s budget. The Commission is allocated $21,000.00 per year; Council has granted an extra $10,000.00 for one-time use for the John Meade Park sculpture.) The Commission should discuss whether the current allocations in the budget are appropriate. The following items have not been included in the budget, but are provided below for the Commission’s discussion and consideration:  • Participation in the Women of Steele event in Greenwood Village (update since August: the 2022 event will be the last neighborhood tour, according to the Women of Steele website) • 2023 Art Show expenses • City-wide mailing for fundraising – ($2,500.00) • Possible easement for Clarkson/Belleview ($1,600.00 for surveying, plus legal fees) STAFF RECOMMENDATION The Commission should discuss and prioritize whether to hold an art show next year, defer the sculpture on loan program to 2024, and whether to scale back on spending for the John Meade Park sculpture in favor of fundraising. Priorities for next year should determine the level of funding for each project. RECOMMENDED MOTION No motion is necessary at this time; the Commission should provide feedback on their priorities for the budget. ATTACHMENTS Exhibit A: Draft 2023 CHVAC Budget  DRAFT Exhibit A Art Commission Expense Account 2021 Budget 2021 Actual 2022 Budget 2022 Expenses 2022 Remaining 2023 Budget (Through Aug 23) Maintenance for City owned art: Charlo $300.00 $300.00 $300.00 $ 300.00 $0.00 $300.00 Chainsaw $125.00 $125.00 $125.00 $ 125.00 $0.00 $125.00 Rubric $75.00 $75.00 $75.00 $ 75.00 $0.00 $75.00 Gusto $100.00 $100.00 $100.00 $ 100.00 $0.00 $100.00 Quincy Farm Mangold $0.00 $0.00 $0.00 $ - $0.00 $0.00 Annual Event: Invitations N/A N/A $500.00 $ - $500.00 $500.00 Stamps/Envelopes/Name Tags $200.00 $227.50 $200.00 $ - $200.00 $200.00 Speaker gift $100.00 $45.00 $50.00 $ - $50.00 $50.00 Host gift N/A N/A $115.00 $ - $115.00 $100.00 Food & drink $4,500.00 $3,495.86 $4,500.00 $ - $4,500.00 $4,500.00 Valet N/A N/A N/A N/A N/A N/A Special event liquor permit $50.00 $50.00 $50.00 $ - $50.00 $50.00 Posters/Signs $450.00 $500.00 $200.00 $ - $200.00 $200.00 Sculpture-on-loan Program: 2023 Sculpture-on-loan (2023-2025) - paid to artist, installation, video & plaque $13,180.00 $11,048.50 N/A N/A N/A $5,000.00 Permant Sculpture for John Meade Park: Permanent sculpture (artist proposals, paid to artist, installation, video, plaque) N/A N/A $14,180.00 $ - $14,180.00 $14,180.00 Reception N/A N/A $500.00 $ - $500.00 $0.00 Other: Art Appraisal $1,500.00 $1,350.00 N/A N/A N/A N/A Lighting near Windsong III $750.00 $189.98 N/A N/A N/A N/A ThereSquared, LLC $8,000.00 $1,997.50 $8,000.00 $ 765.00 $7,235.00 $5,000.00 CHLP Trail Walk kid art supplies $70.00 $70.00 $70.00 $ - $70.00 $0.00 Crew Series relocation $1,000.00 $0.00 $1,000.00 $ 500.00 $500.00 N/A Watercolor exhibit ribbons/reception $600.00 $136.27 N/A N/A N/A N/A Misc art show receptions N/A N/A $1,000.00 $ - $1,000.00 $0.00 Fundraising magnets & stamps N/A $333.80 N/A N/A N/A $0.00 Rubric plaque N/A $180.00 N/A N/A N/A N/A Misc. (unassigned) $35.00 $0.00 $35.00 $0.00 Total: $31,000.00 $20,224.41 $ 31,000.00 $ 1,865.00 $ 29,135.00 $30,380.00 Art Commission Donation Account Starting Balance 2022 $41,525.49 Total 2022 donations received to date: $50.00 Current donation account balance: $41,575.49  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 7A MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS AND RECREATION COORDINATOR SUBJECT: POSSIBLE EASEMENT/ART INSTALLATION AT BELLEVIEW AVE. & S. CLARKSON ST. DATE: SEPTEMBER 14, 2022 ISSUE Discussing a possible easement and art installation at the corner of Belleview Ave. and S. Clarkson St. DISCUSSION Commissioner Fedorowicz has been communicating with the owners of 5080 S. Clarkson (at the corner of Belleview Ave. and S. Clarkson St.) regarding a possible easement at the corner of their property that would be dedicated to the City for a future sculpture installation. The property currently belongs to Jerad & Megan Harbaugh. Jerad is the son of the late Teresa Harbaugh, former Cherry Hills Art Commission member. Photos of the site are attached as Exhibit A. Details from the Harbaughs, including additional photos and a context map, are attached as Exhibit B. Process The process to accept an easement is a legal process with approval by City Council. The first step would be to hire a surveyor to create a survey of the corner to determine the exact location of CDOT right-of-way, the property line, etc. For the Commission’s reference, the most recent survey the City commissioned for an easement cost $1,600.00. This line item would need to be budgeted from the CHVAC budget. Following a survey, the City Attorney would draft an Easement Agreement. This agreement would be reviewed by the Harbaughs attorney as well. The agreement would need to include details regarding: • The legal boundaries of the land area • Any restrictions on the type or scale of art that could be placed • Maintenance responsibilities for the art  • Maintenance responsibilities for the land For CHVAC’s context, the City does not currently maintain that corner. There is no water or irrigation available, and staff does not recommend adding plantings or turf that would create additional water use and maintenance responsibilities. Once a survey and agreement were finalized, the agreement would need a recommendation first from the Art Commission. Following that recommendation, it would be scheduled for City Council review and approval. Choosing a sculpture to be located in the easement could occur simultaneously to the easement process, or be completed once the easement is granted. CHVAC would need to determine whether this area would be appropriate for a sculpture-on-loan or whether a dedicated piece should be purchased for placement there. This would need to be accounted for in the budget in future years. Utilities This project would likely not affect the appearance or location of the utility poles or boxes located at this corner. Utilities such as Xcel, Denver Water, etc. have the right to place utility boxes and items in the city’s rights of way. The City does not have discretion or control over most of those items. BUDGET IMPACT Staff estimates that the cost to complete a survey will be approximately $1,600.00. The Commission should also consider that there will be legal fees for the City Attorney to draft an Easement Agreement that will need to be budgeted for as well. The Commission should also consider the future cost of a new sculpture for this location. STAFF RECOMMENDATION Staff recommends that CHVAC consider the planned projects and budget for 2023 to determine whether this item should become a priority. RECOMMENDED MOTION No motion is necessary for this item. ATTACHMENTS Exhibit A: Photos of corner of Belleview Ave. & S. Clarkson St. Exhibit B: Communication and photos – 5080 S. Clarkson – possible easement Exhibit A Exhibit A  Exhibit B The property at the corner of Belleview and Clarkson currently belongs to Jerad & Megan Harbaugh, owners of 5080 S. Clarkson, Cherry Hills Village, CO 80113. Jerad is the son of the late Teresa Harbaugh, former Cherry Hills Art Commission member. The Harbaughs have expressed interest in beautifying their corner and are open to any option that allows the Cherry Hills Village Art Commission to collaborate, including creating a formal easement. One thing to consider is that the property is located on Belleview and the State Department of Highway has easements on Belleview. Google Maps links to the corner: ● Corner - Large Map Image ● Corner 2 ● Corner 3  Exhibit B Photos of the exact site  Exhibit B Please include photos of examples of the desired art Photos of examples: Gina Carter is the current owner of this sculpture. Gina’s late brother, Chris, is the artist. Both Chris and Gina grew up in Cherry Hills Village, at the corner of South Lane & Lafayette. Please clarify whether the family is willing to consider other artists and pieces, or they are only willing to grant an easement for a particular work (not simply an easement for art, at the discretion of CHVAC) At this time, Gina Carter is not willing to part with the sculpture, so it would be best to consider other artists & works of art. The Harbaugh’s are willing to grant an easement for other creative options at the discretion of CHVAC. If it sounds like it’s best for the Harbaughs to meet or have a phone call with you and staff so everyone’s on the same page, I’m happy to do that. I want to make sure everyone understands that this would be a City Council-level process where the Harbaughs would be granting the City an easement across the corner of their property to place art in that location. I also want to caution that the poles and items that might be at the corner would likely remain; utilities such as Xcel, Crown Castle, etc. have the right to place utility boxes and items in the city’s rights of way, and we don’t have a lot of discretion or control over some of those items. The Harbaughs would love the opportunity to discuss this initiative with the CHVAC, either in-person or on a call. It is understood that a project involving easements, budgets, maintenance, utilities, and access would require City Council’s process. We sure appreciate you, your involvement, and your enthusiasm, Chrissy. Thank you so much. Best, Jerad  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 8c(i) MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS AND RECREATION COORDINATOR SUBJECT: 2022 FINANCIAL UPDATE DATE: SEPT. 16, 2022 2022 Budget The Commission’s budget for 2022 is included on the following page. The additional $10,000 approved by City Council for 2022 for the John Meade Park sculpture has been included in the budget.