Cherry Hills Village Art Commission

2450 East Quincy Avenue City Hall Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 Cherry Hills Village Art Commission Agenda Monday, March 31, 2025 City Hall, 2450 East Quincy Avenue, Cherry Hills Village, Colorado, 80113 This meeting will be held in-person at City Hall with no electronic participation. To attend in person: There is no need to sign up to attend in person. If you would like to speak during audience participation there will be a signup sheet in Council Chambers. 10:00 AM 1. Call to Order 2. Roll Call of Members 3. Audience Participation Period (limit 5 minutes per speaker) 4. Consent Agenda a. Approval of February 24, 2025 Minutes 5. Items Removed From Consent Agenda 6. Unfinished Business a. ‘Resilience’ Series Plaque b. Sculpture on Loan c. Artist Talk Recap d. Financial Update 7. New Business a. Cherry Hills Land Preserve – Big Barn Grand Opening b. Council Liaison Program Policy c. Annual Event/Fall Fundraiser 8. Reports a. Art Commission Cochairs b. Art Commission Members c. Staff 9. Adjournment Notice: Agenda is subject to change. If you will need special assistance in order to attend any of the City’s public meetings, please notify the City of Cherry Hills Village at 303-789-2541, 72 hours in advance.  Minutes of the Cherry Hills Village Art Commission City Hall, 2450 East Quincy Avenue, City of Cherry Hills Village, Colorado 80113 Monday, February 24, 2025, 10:00 am at City Hall CALL TO ORDER Commissioner Schmidt called the meeting to order at 10:03 a.m. ROLL CALL Commissioners Dave Schmidt, Anne Marie Morrow, Benjamin Ortiz-Hill, Scottie Iverson and Julie Mirr were present at roll call. Also present were Emily Black, Parks Project & Operations Manager and Ginny Joseph, Public Works & Parks Clerk. Cochair Fedorowicz arrived at 10:10 am and left at 11:40 am. Cochair Della Patteson was absent. AUDIENCE PARTICIPATION There was no audience participation. CONSENT AGENDA Commissioner Iverson moved, seconded by Commissioner Ortiz-Hill, to approve the following items on the Consent Agenda: Item 4a Approval of January 27, 2025, Minutes The motion passed unanimously. ITEMS REMOVED FROM CONSENT AGENDA None UNFINISHED BUSINESS Item 6a ‘Resilience’ Series Recognition Plaque Manager Black presented to the Commission the updated proof for the donor plaque and suggested getting the small lines of the sculpture supports removed from the graphics. The Commission agreed to those changes and asked for the hummingbird to be moved up a little. Cherry Hills Village Art Commission February 24, 2025 -1-  • Consultant Stevens will order the plaque with these changes made. Item 6b Artist Talk Manager Black reminded the Commission that RSVPs for the Artist Talk will be collected until March 10th, 2025, and 19 people have RSVP’d to date. She asked the Commission to RSVP for their partners if they are attending so staff could have their name tags made. She listed the items that staff had taken care of for the event and informed the Commission about which caterer had been chosen and the menu that was selected so the Commission could review and suggest additional or alternative menu items. Manager Black reviewed the catering costs and stated that liquor was still to be purchased, and Clerk Joseph would order and pick up the wine and beer. Commissioner Ortiz-Hill stated that he has wine he could donate and Cochair Fedorowicz stated she could donate beer. Staff checked with the City Clerk and determined donation of alcohol was not allowed as it is a public event. Manager Black asked the Commission about room layout. The Commission discussed event layout, décor, including tablecloths, flowers, music and gifts for the artists; they decided on scheduling an earlier set up time. The Commission also discussed and approved Cochair Fedorowicz’s wine and beer choices. Manager Black asked Commissioner Iverson to let staff know what the confirmation date for catering is and asked the Commission what their attendance maximum number was. • Commissioner Iverson will email staff the cutoff date for catering. • Manager Black will close RSVP’s if they hit 100 attendees and will send the list to the Commission. The Commission discussed question prompts for the artist with Art Consultant Stevens, asking him to do a pitch for donations at the end of the talk. • Consultant Stevens will narrow down some questions and send them to the three artists so they can prepare their answers. He will also ask them for images for the PowerPoint presentation • Consultant Stevens will make a request for donations at the end of the event. Commissioner Ortiz-Hill asked when they should start planning for the September 2025 event and Manager Black said she could put it on the March 2025 agenda. • Manager Black will add planning for September 2025 event to the March 2025 agenda. Item 6c Financial Update & Project Calendar Manager Black updated the Commission on the current budget and approximate expenditure to date of $3800.00 for the Artist Talk event NEW BUSINESS Item 7a 2025-2027 Sculpture on Loan Cherry Hills Village Art Commission February 24, 2025 -2- Manager Black let the Commission know that the current art on loan piece is due to be returned July 31, 2025; she reminded the Commission that there are several locations that can be used for the new sculpture on loan piece and reviewed the possible costs for installation of the new piece. Art Consultant Stevens presented different options for art on loan to the Commission and asked them to rate the pieces and email the ratings to staff who will forward them to him. The Commission discussed the pieces and asked questions regarding materials, size and meanings and discussed possible locations within the City for a future art piece. They decided not to look for any other artists. Manager Black stated that if the pieces were not ready in July the program could shift to a September-September cycle. • Consultant Stevens will email the survey and sculpture photos to staff. • Staff will distribute the photos and survey to the Commission via email, collect their response and email them back to Consultant Stevens by March 17, 2025. • Consultant Stevens will find out if the eagle-like sculpture is reflective. REPORTS Item 7a Art Commission Cochairs No report. Item 7b Art Commission Members No report Item 7c Staff I. Cherry Hills Land Preserve Event Manger Black informed the Commission that the Cherry Hills Land Preserve is planning a June 22, 2025, event at Quincy Farm for the reopening of the Big Barn. Ellen Thompson, the Executive Director, is thinking about showcasing landscape paintings from local artists and asked if the Commission would be interested in helping out with that task. If there is interest from the Commission, she will invite Director Thompson to attend the next meeting to discuss needs and details. The Commission expressed interest, so this item will be added to the March agenda. • Manger Black will add this item to the next agenda. ADJOURNMENT There being no further business, the meeting was adjourned at 12:02 p.m. The next meeting will be on Monday March 31st, 2025, at 10 a.m. _________________________________________ Commission Cochair ________________________ _________________________________________ Ginny Joseph, Public Works & Parks Clerk Cherry Hills Village Art Commission February 24, 2025 -3-  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 6A MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS PROJECT AND OPERATIONS MANAGER SUBJECT: ‘RESILIENCE’ SERIES RECOGNITION PLAQUE DATE: MARCH 31, 2025 ISSUE The ‘Resilience’ sculpture series recognition plaque for donors. DISCUSSION Donor Plaque CHVAC has decided the location, material, and size of the plaque for donors for the ‘Resilience’ series. The plaque will be located in John Meade Park along the pathway leading to ‘Butterfly/Girl’. The Commission has selected a vertical (non-cantilevered) outdoor sign, with outlines of the creatures and children. The Commission agreed that the base will be the same as the other signs in the park (see photo). Staff has checked with the Parks Operations Supervisor regarding the cost of the base, which will be approximately $250.00. To fit on this base, the plaque will be 24”x24”. Consultant Stevens has been working with Signs By Tomorrow. Staff distributed a proof in December and requested feedback from Commissioners. CHVAC reviewed the plaque at the last few meetings and provided input. The latest proof is attached (Exhibit A) along with the cost estimate (Exhibit B). At the last meeting, the Commission agreed to ask the designer to clean up the outlines on the images (removing the lines showing the sculpture supports). Since then, Signs by Tomorrow communicated that the font on the donor names is too small for them to do the recess lettering. They would like to just print the names and then do special coating for outdoor use. The other words and images would be indented and printed. The fabricator says this will work fine and they do it all the time. STAFF RECOMMENDATION The Commission should decide whether this approach is acceptable. If so, Consultant Stevens and staff will coordinate to order the plaque. RECOMMENDED MOTION None ATTACHMENTS Exhibit A: Plaque proof (most recent)– Feb. 4, 2025 Exhibit B: Cost estimate from Signs by Tomorrow SIGNS BY TOMORROW ARTWORK APPROV AL FORM 1150 Speer Blvd • Denver, Colorado 80204 Exhibit A SIGNS & GRAPHICS NATIONWIDE PHONE: 303.893.2001 PS Art Consulting 2.4.2025 44883 PROOF #6 Aluminum Plaque - 3/16" Engraved - 1/16" Paint filled - Orange, Green, Blue, Black, 80% Dark Gray Qty:l Resilience "Each of the three sculptures in the park demonstrates a particular aspect of resilience that we can use as a model for teaching those that come after us. The sculptures depict a local winged species from one direction and the silhouette of a child in motion from the other." Joe Norman- Artist Thank you to our generous donors: Dr. & Ms. Fredrick Abrams Julie & Ken Mirr Sarah & Gary Anderson Hubert T & Ann Marie Morrow Elaine Asarch JTNielsen Tom & KK Barsch Jack & JaneNorth Rich & Linda Behr uurel O'Brien Katy & Brian Brown Andy & Benjamin Ortiz-Hill Jeff & Erika Cheley John & Della Patteson uura Christman Ann & Gary Polumbus Patty & Don Cook The Queenan Family Erin & Greg Day Dave & Susan Schmidt Robert & Leslie Eber Julie & Sam Schreiber Keith & Kathie Finger Tom, Shenley & Thomas Smith Dr.Nancy Gary Russell & Mary uird Stewart Hackstock Family The Tambor Family Pamela & Bryan Hall Jessica & Jason Timian Zack & Melissa Holland Bill & Debbi Tryon Graham & Cathy Hollis Bill Schwab Kaye Isaacs Klasina VanderWerf & Tom Thomas Pete Kelley & Kelly McBride Vigoda Family Joseph Kovarik & Amy Miletich Michael & Victoria Wallace Family Tory Leviton & Scott Van Eyk Foundation & Matthew & Amy Mc Devitt Susan & Cha�ie Maguire Fred &Nancy Wolfe Kathryn & Steve Miller David & Debbie Younggren Cherry Hills Village Art Commission PLEASE REVIEW YOUR PROOF CAREFULLY! What appears in the proof will be produced If any errors are overlooked and approved, ALL original and reprint costs must be paid for by the customer. It is the customer's responsibility to double check all spelling, grammar, layout and design of any artwork. WE ALLOW UP TO THREE (3) ARTWORK PROOFS Additional proofs will result in additional Artwork/setup fees. Approvals will be accepted by written email approval - Please make sure you respond back to the person who sent you this form. Thank you for Choosing Signs By Tomorrow! DO NOT DUPLICATE This drawing is property of Signs By Tomorrow - Denver Central. The borrower agrees it shall not be reproduced, copied disposed of, directly or indirectly, nor used for any other purposes without the permission of Signs By Tomorrow - Denver Central  Exhibit B Estimate Signs By Tomorrow-Denver Estimate #: 37580 1150 Speer Blvd Created:12/18/2024 Denver, CO 80204 Salesperson:Matt Rezek Email:mrezek@signsbytomorrow.com Phone: (303) 893-2001 Entered By:Matt Rezek Fax: (303) 893-2003 Email:mrezek@signsbytomorrow.com http://www.signsbytomorrow.com/denvercentral ATTN: PS Art Consulting Customer Contact Information: Chris Stevens ,Project Manager Office Phone: (573) 289-0474 9199 Black Mountain drive E-mail: chris@psartconsulting.com Conifer, CO 80433 Terms: Cash Customer Estimate Description: 24" x 24" custom engraved aluminum plaque, paint filled - designed Item # Product Quantity Unit Price Subtotal 1 Item 1 $895.00 $895.00 Description: 3/16" brushed aluminum plaque, 24" x 24" 1/16" depth engraved and paint filled - 3 colors Resilence Plaque.pdf 46 donor names and various colored logos(Butterfly, Hummingbird, Owl) • (1) . Item # Product Quantity Unit Price Subtotal 2 Artwork Setup 1 $125.00 $125.00 Description: Artwork Setup - 2 hrs design and layout Notes: PLEASE NOTE! An Extra Credit Card Processing Fee of 3% willl be charged for any Amex, Mastercard, Visa, or Discover Payment. Customer Signature: Line Item Total: $1,020.00 _____________________________________ Subtotal: $1,020.00 Taxes: $78.85 Date: ____/____/____ Total: $1,098.85 Imagine it... We can do it!  CITY OF CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue City Hall Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 6B MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARK PROJECTS & OPERATIONS MANAGER SUBJECT: 2025-2027 SCULPTURE ON LOAN DATE: MARCH 31, 2025 ISSUE The Art Commission’s sculpture on loan program. DISCUSSION Background Since its inception in 2011, the Commission has solicited loans of sculpture from artists for display in the City. Loan periods are typically for at least two years. The following sculptures are or were part of the Commission’s loan program: • Sundown by Walt Horton, located at the Village Center, on loan 2011-2017 • Bein Withond by Anthony Heinz May, located at Three Pond Park, on loan 2012-2021 • Flying Cranes by Reven Swanson, located at Quincy & Happy Canyon, on loan 2013- 2015 • Colorado Loop #6 by Yoshitomo Saito, located at Quincy & University, on loan 2014- 2017 • Big Bronze Walking Eye Flower, located at City Park, on loan 2018-2020 • Really, located next to City Hall and Quincy Avenue, on loan 2019-2021 • Windsong III by Robert Mangold, located next to City Hall and Quincy Avenue, on loan 2021-2023, extended one year through 2024 and an additional year through July 2025 Approval Process Consultant Chris Stevens presented possible sculpture on loan pieces to the Commission at the last meeting to hear feedback about the different options. Since that meeting, the Commission has sent their scores for each piece in. At this meeting, Consultant Stevens will present how the pieces ranked according to the Commission as a whole. Page 1 of 3 If no gap is desired in the program, the final selection should occur during the spring to allow time for publicity, an agreement to be drafted, and a presentation to City Council. If the Commission desires to locate the piece in a park, it will need to be presented to the Parks, Trails, and Recreation Commission for their recommendation to City Council as well. In the past, the chosen piece has been featured in the May or June issue of the Village Crier. Staff plans to place the new agreement on the June 17th City Council agenda for final approval. At least one Commissioner should plan to attend the City Council meeting and answer any questions. Draft Budget The budget below lists all possible costs associated with a sculpture on loan acquisition; it is not typical for a sculpture on loan to require all of the expenses listed. Item Estimated cost New pedestal (if needed) $800.00 Engineer letter (if needed) approximately $1,200 Public Works materials $100 Crane (if needed) approximately $300 Artist payment – includes assistance $10,000 with installation and removal Plaque $180 Installation Staff and Consultant Chris Stevens will work with the artist representative on the loan agreement and installation arrangements. Windsong III is on loan through July 31st; installation of a new piece should be scheduled for late July or August. Reception In the past, CHVAC has hosted a small daytime reception to celebrate the new sculpture on loan. Staff is seeking direction on planning a possible reception (this can be determined at a later meeting if preferred): • Date: Late July or early August in order to advertise in the July issue of the Crier • Invitations/advertisement/guest list? • Food and drinks? / Special event liquor permit? STAFF RECOMMENDATION The Commission should provide feedback on the options Consultant Chris Stevens presents at the meeting. 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¡¡µ”Òƒ>ÁgŠÓ¿šš´¿ƒ¿ ƒ>gÁgµ¿u´¿ƒ¿ g¡Á¦¿ ”µ‚Ág¿¸ÁggŠ ʤʤʡʸ˥˜˖ˀ˖ʶ˨˘ʠˆˣ˔˖˘ʽ˔˖˞ ʤʥʡʸ˥˜˖ˀ˖ʶ˨˘ʠ ʻ˨˟˔ ʠ ˆ˧˘˘˟˔ˡ˗ʸˣˢ˫ˬ˃˔˜ˡ˧ ʠ ʤʬϠ˫ʤʤϠ˫ʤʤϠ  +XOD6WHHOSDWLQDDQG DXWRPRWLYHSDLQW¶[¶ ʤʦʡʸ˥˜˖ˀ˖ʶ˨˘ʠ ʤʧʡʸ˥˜˖ˀ˖ʶ˨˘ʠʶ˛˘˖˞˂˨˧ˀˬˆ˪˘˘˧ʷ˔ˡ˖˘ˀˢ˩˘˦ ʸˠ˕˥˔˖˘  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 6C MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS PROJECT AND OPERATIONS MANAGER SUBJECT: ARTIST TALK RECAP DATE: MARCH 31, 2025 ISSUE Reviewing the recent Artist Talk. DISCUSSION The Commission held an Artist Talk on March 12, 2025. Staff will publish a short article in the April issue of the Village Crier about the event. Approximately 38 art enthusiasts (not including CHVAC members) enjoyed hearing from artists Susan Cooper, Joe Norman, and Yoshitomo Saito. The event spending total came to $3,812.14. Unfortunately, only $23 was raised from the event. The Commission should discuss what went well and what could be changed for future possible Artist Talks. STAFF RECOMMENDATION The Commission should provide feedback noted above. RECOMMENDED MOTION None ATTACHMENTS None  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 6d MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS PROJECT & OPERATIONS MANAGER SUBJECT: FINANCIAL UPDATE DATE: MARCH 31, 2025 2025 Budget The Commission’s budget and spending so far for 2025 is included on the following page.  Art Commission Expense Account 2024 Budget 2024 Expenses 2025 Budget 2025 Expenses 2025 Balance (Final) Maintenance for City owned art: Charlo, Chainsaw, Rubric, Gusto, Resilience, Bamboo Girl $650.00 $600.00 $ 600.00 $ - $600.00 Events Annual Event & Art Show Reception $8,350.00 $6,388.65 $ 7,600.00 $ 3,812.14 $3,787.86 Sculpture-on-loan Program: 2025-26 Sculpture-on-loan $10,000.00 $5,000.00 $ 10,000.00 $ - $10,000.00 Other: Art Consultant $5,000.00 $1,250.00 $ 5,000.00 $ 1,000.00 $4,000.00 Misc. (unassigned) $1,000.00 $3,945.52 $ 1,800.00 $ - $1,800.00 Total: $25,000.00 $17,184.17 $ 25,000.00 $ 4,812.14 $20,187.86 Art Commission Donation Account Starting Balance 2025 $ 12,120.17 2025 Donations received: $ 23.00 2025 Donation account balance: $ 12,143.17  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 7A MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS PROJECT AND OPERATIONS MANAGER SUBJECT: CHERRY HILLS LAND PRESERVE – BIG BARN GRAND OPENING DATE: MARCH 31, 2025 ISSUE Considering possible CHVAC involvement in the upcoming Grand Opening for the Big Barn at Quincy Farm. DISCUSSION Cherry Hills Land Preserve (CHLP) is a local nonprofit focused on nature conservation and open space stewardship in Cherry Hills Village. Since late 2021, CHLP has partnered with the City to provide strategic planning, programming, and outreach for Quincy Farm. The Big Barn at the farm is currently being rehabilitated to create a small community gathering space. The work will be completed this spring. CHLP is planning various events to celebrate, one of which will be a Grand Opening on June 22, 2025. Executive Director Ellen Thompson will attend the meeting to discuss possible CHVAC involvement in this event. One possibility is having landscape paintings from local artists inside the barn at the event. Staff would like to remind the Commission that they also have small craft kits available for children to create owls out of pinecones. This could be a great fit for this event if CHVAC is interested in having a table with activities. STAFF RECOMMENDATION The Commission should discuss their involvement in this event with Director Thompson. RECOMMENDED MOTION None ATTACHMENTS None  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 7b MEMORANDUM TO: MEMBERS OF THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS PROJECT & OPERATIONS MANAGER SUBJECT: CITY COUNCIL LIAISON PROGRAM POLICY DATE: MARCH 31, 2025 ISSUE Updating CHVAC on recent changes to the City Council Liaison Program Policy. DISCUSSION City Council has a Liaison Program so that members of Council are assigned to different City departments/divisions and as the liaison for outside organizations. The policy for this program included liaisons to each Board/Commission; City Council changed that practice a number of years ago, instead including an opportunity in their own agendas for members of Boards and Commissions to attend Council to provide reports. City Council recently reviewed and updated their policy. The full text is attached as Exhibit A, but the two most important updates for CHVAC are as follows: “…b. To allow enhanced and direct communication between City Council and the boards, commissions, and committees: i. Each City board, commission, and committee prepare an annual Work Plan or report to be reviewed by the City Council. ii. Each City board, commission, and committee provide periodic and no less than annual state reports, which may include recommendation to the City Council, to the City Council at a City Council meeting.” Staff suggests planning to complete an annual CHVAC Work Plan by July, so it can be presented to City Council in August or September as the budget process gets underway. Staff can draft a plan based on known projects (e.g. the Sculpture on Loan program) and present it to the Commission at the April meeting for review. 1 BUDGET IMPACT There is no budget impact associated with this item. STAFF RECOMMENDATION CHVAC should discuss: • A schedule of how frequently CHVAC members will plan to attend Council meetings and what they would like to report on. • The creation of a general timeline for the preparation and presentation of the Work Plan. RECOMMENDED MOTION No motion is required for this item. EXHIBITS Exhibit A: City Council Liaison Program Policy 2  Exhibit A City of Cherry Hills Village Policies and Procedures Adopted February 2006 Amended and Reaffirmed March 2015 by Resolution 15, Series 2015 Updated February 2019 Amended January 2025 by Resolution 10, Series 2025 ________________________________________________________________ CITY COUNCIL LIAISON PROGRAM POLICY ________________________________________________________________ During the budget study sessions of 1980 and 1981, the topic of City Council liaison assignments was discussed as a method of ensuring legislative involvement in a number of important functions before the City Council was asked to act on various matters. Recognizing the roles and responsibilities assigned by the City Charter (with the City Council as the policy legislative body and the City Manager as the chief administrative officer), the Mayor and the City Manager have endorsed such a program since that time. To clarify the role of these liaison assignments, the following policies were adopted for this program in 1984, formalized in 2006, and updated in 2015, 2019, and 2025. Liaison Program City Council liaison assignments shall be established for City Departments, The Crier, Outside Agencies, and for Special Projects. The term of liaison assignments for City Departments, The Crier, and Outside Agencies shall be for two years, and for Special Projects as specified by City Council at the time of establishing the liaison assignment. Liaison assignments shall be reviewed and updated after each City Council election or as needed, as determined by the Mayor and City Manager. City Council shall approve all liaison assignments. 1. Liaisons for City Departments a. City Council liaisons assigned to City Departments will review their section(s) of the proposed annual budget with their representative from that Department prior to the entire Council considering the proposed budget on first reading. In addition, the Councilmember liaison shall familiarize themselves with the Department’s monthly report and general operations. Current City Department liaison assignments are: i. Community Development Department ii. Finance Department iii. Parks & Trails Division iv. Police Department Page 1 of 2  v. Public Works Department 2. Liaison for Village Crier a. A City Council liaison shall be assigned to assist City staff with the preparation of the monthly City newsletter entitled the “Village Crier”. The liaison will meet with City staff on a monthly basis to discuss content in the upcoming issues of the Village Crier. 3. Liaisons for Outside Agencies a. City Council liaisons shall be assigned to outside agency working groups or committees. The liaison will attend meetings and report back to City Council on matters pertinent to the City. Current outside agency liaison assignments are: i. DRCOG ii. CML Policy Committee iii. Arapahoe County Mayors & Managers iv. Arapahoe County Transportation Forum v. High Line Canal Working Group vi. Centennial Airport Noise Roundtable 4. Liaisons for Special Projects a. From time-to-time, City Council may establish a liaison position and assignment for certain City projects or activities that City Council believes require more regular City Council input to staff or where special expertise of a City Council member might be beneficial to staff. 5. City Council Communication with Boards, Commissions, and Committees a. In order to allow the City’s boards, commissions, and committees to act independently and without undue influence or direction, a City Council liaison will not be assigned. b. To allow enhanced and direct communication between City Council and the boards, commissions, and committees: i. Each City board, commission and committee prepare an annual Work Plan or report to be reviewed by the City Council. ii. Each City board, commission, and committee provide periodic and no less than annual status reports, which may include recommendations to the City Council, to the City Council at a City Council meeting. iii. City Council shall include an agenda item at the beginning of City Council meetings in order to receive the reports in a timely manner. iv. City Council should conduct joint session meetings with City boards, commissions, and committees to receive and provide updates. Page 2 of 2  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 7C MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS PROJECT AND OPERATIONS MANAGER SUBJECT: FALL FUNDRAISER DATE: MARCH 31, 2025 ISSUE Planning for a possible future fundraiser. DISCUSSION At previous meetings, the Commission discussed scheduling a fall fundraiser. The date being considered was Thursday evening, September 18th, 2025. The Dine for the High Line event is on Sept. 12th; the Cherry Hills Land Preserve Barn Party is on Sept. 26th. The cost for the Artist Talk was $3,812.14, so there is $3,787.86 remaining in the Events portion of the Commission’s budget. $1,800.00 is available in the Miscellaneous category, but the ‘Resilience’ plaque cost and costs associated with the sculpture on loan installation must be paid for from that category as well. Costs cannot exceed the Commission’s total spending budget of $25,000.00 that was approved by City Council for this year, regardless of how much is fundraised at the event. STAFF RECOMMENDATION The Commission should discuss options for a possible fall event that stay within the budget. RECOMMENDED MOTION None ATTACHMENTS None