Cherry Hills Village Art Commission

2450 East Quincy Avenue City Hall Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 Cherry Hills Village Art Commission Agenda Regular Meeting Monday, July 27, 2026 City Hall, 2450 East Quincy Avenue, Cherry Hills Village, Colorado 80113 This meeting will be held in-person at City Hall with no electronic participation. To attend in person: There is no need to sign up to attend in person. If you would like to speak during audience participation there will be a signup sheet in Council Chambers. 10:00 AM 1. Call to Order 2. Roll Call of Members 3. Audience Participation Period (limit 5 minutes per speaker) 4. Consent Agenda a. Approval of June 29, 2026 Meeting Minutes 5. Election of Officers a. Election of Chair and Vice Chair or Cochairs 6. Unfinished Business a. 2026 Event Planning b. 2027 Work Plan c. Financial Update 7. New Business a. Regular Meeting Schedule 8. Updates a. 2026 Artist Directory Update 9. Reports a. Art Commission Cochairs b. Art Commission Members c. Staff 10. Adjournment Notice: Agenda is subject to change. If you will need special assistance in order to attend any of the City’s public meetings, please notify the City of Cherry Hills Village at 303-789-2541, 72 hours in advance.  Minutes of the Cherry Hills Village Art Commission City Hall, 2450 East Quincy Avenue, City of Cherry Hills Village, Colorado 80113 Monday, June 29, 2026, 10:00 a.m., at City Hall CALL TO ORDER Cochair Benjamin Ortiz-Hill called the meeting to order at 10:07 a.m. ROLL CALL Cochairs Benjamin Ortiz-Hill and Christine Fedorowicz along with Commissioners Julie Mirr, Scottie Iverson, Mary Lou Blackledge and Claire Dossier were present at roll call. Also present were Emily Black, Parks Project & Operations Manager, Denise White, Communications & Outreach Coordinator, and Ginny Joseph, Public Works Clerk. AUDIENCE PARTICIPATION There was no audience participation. CONSENT AGENDA Co-chair Fedorowicz, seconded by Commissioner Blackledge, moved to approve the following items on the Consent Agenda: Item 4a Approval of April 27, 2026, Minutes The motion passed unanimously. ITEMS REMOVED FROM CONSENT AGENDA None UNFINISHED BUSINESS Item 5a 2026 Event Planning Manager Black stated that the next event is the Day of The Dead Celebration in October; she updated the Commission that eight calaveras will be displayed in City Hall for a two- week rental period for $10,000.00. Art Curator Alexis Newton has offered to coordinate with some of the artists to attend an artist talk which she would pay for out of her budget. Manager Black asked the commission to decide whether they wanted to focus on an adult event or a kid centered event. Cochair Ortiz-Hill mentioned that he knows an author that Cherry Hills Village Art Commission June 29, 2026 -1- could possibly come and read her book about Day of the Dead to children and educate them about the holiday. Commissioner Mirr suggested a tissue paper flowers craft. Commissioner Blackledge suggested a take-home sugar skull craft. Commissioner Dossier asked if the Commission coordinated their events with Cherry Hills Village Elementary and Manager Black replied that the school hosts so many events that they have not been able to advertise outside events. The Commission discussed planning further, looked over the budget and decided to host a children’s event and if there is budget left over then try to host an Artist Talk with the artists that Curator Newton said she could provide. Manager Black suggested changing the time of the children’s event so that it did not take place over dinnertime and reminded the Commission that the max capacity of Council Chambers is 100. The Commission agreed to shift the time of the event to 2-4 p.m. and collect RSVPs for the event. Manager Black asked the Commission to approve the loan for the calaveras. Cochair Ortiz-Hill moved, seconded by Cochair Fedorowicz, to recommend City Council approval of the loan of eight calaveras from curator Alexis Newton to be displayed in City Hall for a two-week loan in October 2026. The motion passed unanimously. • Staff will research taco trucks and report back at the next meeting. • Manager Black will work with the Cochairs to coordinate the presentation to City Council via email. Item 5b 2026 Financial Update Manager Black states that the budget had been discussed in the previous item and asked if there were further questions. There were none. NEW BUSINESS Item 6a 2027 Work Plan Manager Black explained that the yearly Work Plan is created by all Boards and Commissions and presented to City Council each year before budget preparation time; she reviewed the 2027 draft work plan items with the Commission and explained that once final, the Commission would need to present their plan to City Council. The Commission discussed future fundraising ideas and marketing events. Cochair Ortiz-Hill asked if the Commission could create a survey for the residents to get an idea of the types of outdoor art that they would like to see and the locations they would like to see art. The Commission decided to replace the Fundraising Event item from the 2027 Work Plan with the Additional Events item from the 2026 Work Plan. • Manager Black will make the changes to the 2027 Work Plan and present it again at the next meeting. Item 6b 2026 Artist Directory 2026 Update Manager Black informed the Commission about what the Artist Directory is and where it is published; she asked for volunteers to help update it. Commissioner Mirr and Blackledge offered to work on the list. Manager Black stated that staff will publish a call for artists in the Village Crier in the August and September issues and publish the competed directory in the November issue. Commissioner Iverson asked what the deadline is for the Village Crier and Manager Black replied that it is the 15th of the month prior or if it falls on a weekend, the last weekday prior. Cherry Hills Village Art Commission June 29, 2026 -2- REPORTS Item 7a Art Commission Cochairs None Item 7b Art Commission Members Commissioner Iverson informed the Commission that artist Susan Cooper just published a new book and would love to be included in an artist talk. Item 7c Staff Manager Black asked the Commission if they would be available for the July 27, 2026, meeting. Cochairs Fedorowicz and Ortiz-Hill along with Commissioners Dossier and Blackledge said they could attend. ADJOURNMENT There being no further business, the meeting was adjourned at 11:16 a.m. The next meeting will be on Monday June 29, 2026, at 10 a.m. _________________________________________ Commission Cochair ________________________ _________________________________________ Cherry Hills Village Art Commission June 29, 2026 -3-  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue City Hall Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 5A MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS PROJECT & OPERATIONS MANAGER DENISE WHITE, COMMUNICATIONS AND OUTREACH COORDINATOR SUBJECT: ELECTION OF CHAIR AND VICE CHAIR OR COCHAIRS DATE: JULY 27, 2026 ISSUE Electing a Chair and Vice Chair or two Cochairs for the coming year. DISCUSSION The Rules of Procedure for the Cherry Hills Village Art Commission provide for the annual election of a Chair and Vice Chair or two Cochairs following the third Tuesday in May. The Commission’s regularly scheduled May 2026 meeting fell on Memorial Day, and an alternate meeting date with a quorum could not be identified. Because the annual officer election has not yet occurred, the Commission should conduct the election at its July 27 meeting. The relevant excerpt from the Rules of Procedure appears below: “ARTICLE 3 Officers Section 1. The Officers shall consist of the Chair and Vice Chair, or two Cochairs. Section 2. The election of the Chair and the Vice Chair, or two Cochairs, by the Commission shall be held annually following the third Tuesday in May. Upon nomination and second by any Commission member, a nomination for Chair shall be considered. A majority voice vote of members present and constituting a quorum shall be required to elect an Officer.” The Commission should first determine whether it wishes to retain the two-Cochair structure or elect a Chair and Vice Chair. The Commission may then receive nominations and seconds for each position. Each Officer must be elected by a majority voice vote of the members present and constituting a quorum. 1 STAFF RECOMMENDATION Staff recommends that the Commission elect a Chair and Vice Chair or two Cochairs in accordance with the Rules of Procedure. RECOMMENDED ACTION • Determine whether to elect a Chair and Vice Chair or two Cochairs. • Receive a nomination and second for each position. • Conduct a separate majority voice vote for each Officer. ATTACHMENTS Exhibit A: CHVAC Rules of Procedure 2  CHERRY HILLS VILLAGE ART COMMISSION RULES OF PROCEDURE Adopted June 24, 2024 ARTICLE 1 Purpose and Responsibilities. Section 1. The Purpose and Responsibilities of the Cherry Hills Village Art Commission (“the Commission”) can be found in Resolution 6, Series 2011 and Resolution 10, Series 2017. ARTICLE 2 Membership and Terms. Section 1. Members of the Commission are appointed by the City Council. Section 2. Members shall be a resident of the City for at least three years prior to their appointment. Section 3. Members shall be appointed to a term of three years, except when a member resigns before the end of their term in which case their replacement shall be appointed to a partial term to complete the original term length. Terms shall end on the third Tuesday in May. Term lengths are at the discretion of City Council. Section 4. The Commission shall consist of seven voting members. ARTICLE 3 Officers. Section 1. The Officers shall consist of the Chair and Vice Chair, or two Cochairs. Section 2. The election of the Chair and the Vice Chair, or two Cochairs, by the Commission shall be held annually following the third Tuesday in May. Upon nomination and second by any Commission member, a nomination for Chair shall be considered. A majority voice vote of members present and constituting a quorum shall be required to elect an Officer. Section 3. The Chair shall preside at all meetings of the Commission and conduct all meetings in accordance with accepted principles of decorum, applicable laws of the State of Colorado, including the Colorado Open Meetings Law, and the City of Cherry Hills Village, and these Rules of Procedure. The Chair shall be a voting member of the Commission and is accorded the same rights and privileges accorded other members of the Commission. Section 4. The Vice Chair shall act for the Chair in the Chair’s absence. Section 5. In the case of Cochairs, Cochairs will alternate to preside over every other meeting in conformance with Section 3 of this Article. If one Cochair is absent for the Page 1 of 3  meeting they are scheduled to conduct, the other Cochair shall preside over the meeting in their absence. ARTICLE 4 Agenda. Section 1. The agenda shall be prepared by City staff and the Commission Chair and made available to the public on the Friday preceding the meeting. Section 2. The Commission shall not take action on any matter not appearing on the agenda. Section 3. The order of business on the agenda shall follow the City Council Rules of Procedure. ARTICLE 5 Meetings. Section 1. Regular meetings shall be held once a month at the Village Center. The day and time of regular meetings can only be changed by a unanimous vote of the entire membership of the Commission. Section 2. Per the Board, Commission and Committee Recruitment, Appointment and Removal Policy, regular meetings can only be rescheduled when the meeting day falls on a holiday. Section 3. All meetings of three or more Commission members shall be noticed per the Colorado Open Meetings Law. All meetings of the Commission shall be open to the public. Section 4. Four Commission members shall constitute a quorum. ARTICLE 6 Attendance Section 1. Physical attendance at the meetings is expected for all Commission members. If a Commission member must be absent from a meeting they shall notify City staff prior to the meeting. Electronic participation is only permitted in conformance with the Electronic Participation Policy. Section 2. Per the Board, Commission and Committee Recruitment, Appointment and Removal Policy, attendance is tracked by City staff and is used by City Council when evaluating a member’s retention and reappointment. ARTICLE 7 Quasi-Judicial Procedures Section 1. The Commission shall adhere to quasi-judicial procedures when applicable. Failure to adhere to quasi-judicial requirements will expose the Commission’s decision to legal challenge in state court and may cause the City to incur liability. Commission members should not receive information on pending quasi-judicial Page 2 of 3  matters outside of a noticed public hearing and related materials provided by City staff. ARTICLE 8 Amendment of Rules. Section 1. The Rules of Procedure of the Commission may be amended by an affirmative vote of a majority of members present at a regular meeting. ARTICLE 9 Robert’s Rules of Order Section 1. To the extent helpful, relevant and not inconsistent with these Rules, Robert’s Rules of Order Newly Revised shall apply. Page 3 of 3  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 6A MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS PROJECT AND OPERATIONS MANAGER DENISE WHITE, COMMUNICATIONS AND OUTREACH COORDINATOR SUBJECT: EVENT PLANNING DATE: JULY 27, 2026 ISSUE Planning events for 2026. DISCUSSION The relevant section of the CHVAC 2026 Work Plan provides funding for art shows, receptions and other events that support community enrichment, engagement, education and cultural programming as excerpted below: “Events ($16,000) * • Fundraising Event The Commission typically holds an annual fundraising event, often held in a private home or occasionally at City Hall. This is a more formal event with catering and alcohol. The Commission anticipates holding a silent auction for the ‘Resilience’ series maquettes at this event or the Artist Talk. • Art Show & Reception The Commission’s past art shows in City Hall have included botanical illustrations from the Denver Botanic Garden School of Botanical Illustration, a children's art show, and a watercolor art show. • Artist Talk The Commission is considering holding another Artist Talk with Pard Morrison, the artist for the upcoming Sculpture on Loan. • Additional Events The Commission is interested in holding additional events for community enrichment, engagement, and education; performance-based art; art shows; cultural programming.” * This budget is higher in even years because there is no cost for the Sculpture-on-Loan Program, which occurs in odd years. 2026 Events Quincy Farm Plein Air Painting Due to construction affecting parking at Kent Denver, the Commission decided at its April meeting to postpone the Quincy Farm Plein Air event until 2027. No further discussion is needed at this time, as CHVAC will revisit the event as part of its 2027 Work Plan implementation. Día de los Muertos Community Event at City Hall – October Event Background and Prior Commission Direction The Commission has discussed the Día de los Muertos display and community event over several meetings. Earlier concepts included displaying calaveras and a Catrina gazebo outdoors at John Meade Park and holding an evening event with food trucks, a movie and children’s activities. Because of the cost and potential weather impacts associated with an outdoor display, the Commission subsequently directed staff to pursue an indoor display at City Hall consisting of eight calaveras without the gazebo. At its June 29 meeting, the Commission considered whether the October 24 event should be oriented toward adults and participating artists or toward children and families. Following discussion, the Commission agreed to: • Display eight calaveras inside City Hall; • Hold a family-centered community event on Saturday, October 24; • Change the event time from the evening to 2–4 p.m.; • Collect advance RSVPs; and • Consider including an artist component if the event budget permits. The Commission also unanimously recommended that City Council approve the loan of the eight calaveras from art curator Alexis Newton. Staff have since worked with Ms. Newton on a draft art-loan agreement, which is currently under review by the City Attorney and may be revised based on that review. The current draft provides for the eight hand-painted papier-mâché calaveras and their bases to be displayed at City Hall from October 19 through November 2, 2026, at a total cost of $10,000, including delivery, installation and removal. CHVAC representatives are scheduled to attend the August 18 City Council meeting to present the Commission’s 2027 Work Plan and seek approval of the calavera loan. A save-the-date announcement for the display and October 24 event has also been prepared for the August Village Crier. Event Planning With the event’s audience, date, time, general location and RSVP requirement established, the Commission should now finalize the program, refreshments and use of space so staff can begin making arrangements. Potential programming discussed to date includes: • A children’s book reading about Día de los Muertos; • A hands-on art activity, such as tissue-paper flowers, skull painting or decorating, or coloring pages; • A showing of Coco (runtime 1 hour and 46 minutes) in Council Chambers, subject to confirming public-performance licensing requirements and costs; • Participation by one or more of the artists who created the calaveras; and • A separate artist talk or an informal opportunity for artists to speak with attendees during another activity. The Commission should consider how the selected activities will work together and how space in City Hall will be used. For example, showing a movie in Council Chambers may limit the space available for a book reading, artist presentation or hands-on activity. The event’s maximum attendance and RSVP process should also be considered as the program is developed. Also at the June meeting, the Commission asked staff to explore taco-truck pricing. Staff contacted potential vendors but received only one truck estimate. Based on preliminary information, a taco truck would likely cost approximately $1,600 to $2,000 or more once minimum charges, service fees, taxes and other costs are included. A drop-off taco bar for approximately 50 people was estimated at approximately $1,200, before optional additions. A taco truck was initially considered when the event was planned for the dinner hour. Now that it will be held from 2–4 p.m., the Commission should decide whether it still wants to provide a meal or would prefer lighter refreshments designed for an afternoon family event. The Commission could also choose not to provide food. Event Budget The 2026 budget includes $14,800 for the Public Art Display & Art Reception. After the proposed $10,000 calavera loan, approximately $4,800 would remain for event activities, refreshments and promotion. An additional $1,865 was budgeted for the Quincy Farm Plein Air Painting and Artist Talk. Because the Plein Air event has been postponed until 2027, some or all of those funds may be available to support the Día de los Muertos event, subject to confirmation of the appropriate budget allocation. NEXT STEPS To allow staff sufficient time to coordinate and promote the event, the Commission should provide direction on: • The primary activities and program schedule; • Whether and how to include participating artists; • Whether to offer a separate artist talk; • Whether to provide a meal, lighter refreshments or no food; • The RSVP process and attendance limit; and • A spending limit for activities, refreshments and related event costs. Additionally, the following actions will occur: • CHVAC representatives will attend the August 18 City Council meeting to present the Commission’s 2027 Work Plan and seek approval of the calavera loan. • Staff will continue promoting the exhibit and event, adding program details as they are finalized. STAFF RECOMMENDATION The Commission should finalize the overall event format, select its preferred activities and refreshments, and establish a spending limit at this meeting. Staff will then coordinate the approved program, confirm vendors and participants, develop the event schedule and continue promoting the exhibit and community event. Staff will also complete the art-loan agreement following legal review and prepare the item for City Council consideration on August 18. RECOMMENDED MOTION “I move to approve the October 24 Día de los Muertos community event plan as discussed, including ______________________, with event-related expenditures not to exceed $________________.” ATTACHMENTS None  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 6B MEMORANDUM TO: MEMBERS OF THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS PROJECT & OPERATIONS MANAGER DENISE WHITE, COMMUNICATIONS & OUTREACH COORDINATOR SUBJECT: 2027 WORK PLAN DATE: JULY 27, 2026 ISSUE Reviewing and approving the 2027 Work Plan. DISCUSSION City Council’s Liaison Program provides opportunities for City boards and commissions to report directly to Council. The policy was updated in early 2025 to include the following provisions relevant to CHVAC: “…b. To allow enhanced and direct communication between City Council and the boards, commissions, and committees: i. Each City board, commission, and committee prepare an annual Work Plan or report to be reviewed by the City Council. ii. Each City board, commission, and committee provide periodic and no less than annual status reports, which may include recommendations to the City Council, to the City Council at a City Council meeting.” In 2025, staff drafted a 2026 Work Plan for the Commission. CHVAC approved the plan and presented it to City Council at its September 16, 2025, meeting. The 2026 Work Plan is attached as Exhibit A for reference. Staff presented an initial draft of the 2027 Work Plan to the Commission at its June 29 meeting. During that discussion, the Commission reviewed anticipated projects, events and funding priorities for 2027. Because 2027 is a Sculpture-on-Loan Program acquisition year, a larger portion of the Commission’s annual budget will be dedicated to selecting and installing a new loaned sculpture. 1 The Commission discussed future fundraising opportunities and event promotion but decided to remove the “Fundraising Event” item from the 2027 Work Plan and replace it with the broader “Additional Events” language included in the 2026 Work Plan. This will allow the Commission to consider community enrichment, engagement and education, including performance-based art, art shows and cultural programming within its available budget. The Commission also discussed the possibility of surveying residents about the types of outdoor art they would like to see and potential locations for future installations. The Commission should determine whether to identify the survey as a specific 2027 project or consider it later as part of the proposed update to the Art in Public Places Master Plan. Staff have incorporated the Commission’s June 29 direction into the revised 2027 Work Plan, attached as Exhibit B for the Commission’s review and approval. Following CHVAC approval, the Work Plan is scheduled to be presented to City Council on August 18. Cochairs Ortiz-Hill and Fedorowicz will attend to present the plan. BUDGET IMPACT The 2027 Work Plan will inform the Commission’s proposed budget for that year. The Commission currently receives an annual City budget of $25,000. Because 2027 is a Sculpture- on-Loan Program acquisition year, the draft Work Plan anticipates allocating $10,000 to that program, with the remaining funds distributed among events, maintenance, art consulting and miscellaneous expenses. STAFF RECOMMENDATION & NEXT STEPS Staff recommend that CHVAC review and approve the revised 2027 Work Plan. The Commission should also determine whether to include a resident survey as a specific 2027 project and identify any other CHVAC representatives who will attend the August 18 City Council meeting to present the plan. Following CHVAC approval, staff will make any final revisions and include the Work Plan with the materials prepared for City Council. RECOMMENDED MOTION “I move to approve the Cherry Hills Village Art Commission 2027 Work Plan and recommend that it be presented to City Council.” EXHIBITS Exhibit A: 2026 Work Plan Exhibit B: Revised 2027 Work Plan 2 August 2025 Cherry Hills Village Art Commission 2026 Work Plan In January 2025, City Council updated the City Council Liaison Program Policy to include the requirement that each City board, commission, and committee prepare an annual Work Plan or report to be reviewed by the City Council. The Cherry Hills Village Art Commission will present this 2026 Work Plan to Council mid-2025. Purpose of the Commission: (excerpt from Resolution 06-11, the resolution creating the Art Commission): “The (CHVAC) shall act as an advisory commission on the arts to the City Council and fulfill those responsibilities set forth in the Art in Public Places Master Plan, including, but to limited to, providing recommendations to the City Council regarding the selection, location, purchase, and maintenance of public art within the City of Cherry Hills Village; and presenting an annual report on its work to the City Council. The (CHVAC) shall also perform such other duties and responsibilities as may be designated by the City Council.” Annual Budget The Art Commission currently has an annual budget of $25,000.00. The Commission has its own Art Donation account that can accumulate year over year; as of August 2025, the available balance is $12,407.17. Proposed 2026 Projects & Spending Events ($16,000)* • Fundraising Event The Commission typically holds an annual fundraising event, often held in a private home or occasionally at City Hall. This is a more formal event with catering and alcohol. The Commission anticipates holding a silent auction for the ‘Resilience’ series maquettes at this event or the Artist Talk. • Art Show & Reception The Commission’s past art shows in City Hall have included botanical illustrations from the Denver Botanic Garden School of Botanical Illustration, a children's art show, and a watercolor art show. • Artist Talk The Commission is considering holding another Artist Talk with Pard Morrison, the artist for the upcoming Sculpture on Loan. • Additional Events The Commission is interested in holding additional events for community enrichment, engagement, and education; performance-based art; art shows; cultural programming. * This budget is higher in even years because there is no cost for the Sculpture-on-Loan Program, which occurs in odd years. 1 August 2025 Maintenance of City-owned art ($875) Each year at the beginning of the summer, staff hires a contractor to clean the permanent bronze and coated steel pieces in the City’s collection (Charlo, Chainsaw, Rubric, Gusto, Resilience, and Bamboo Girl). Some pieces do not require any treatment due to their materials (the Crew series and the untitled Mangold piece at Quincy Farm). Sculpture on Loan Program (occurs every other year; $0 in even years, $10,000 in odd years) A new loan will be installed in 2025 and will remain in place throughout 2026. A new piece will be selected and installed in 2027 (loan periods typically begin and end in July). Miscellaneous ($3,125) Unassigned expenses for sculpture installation and plaques, invitations (stationery and graphic design), fundraising magnets/window clings, kids’ art supplies for partner events, etc. Snow Plow Program ($0) The Art Commission has coordinated with the three schools in the Village to paint the City’s snow plows each fall. The results are featured in the Village Crier. Art Consultant ($5,000) The Art Consultant is typically involved in the Sculpture on Loan program every other year; in 2026, the Art Commission would like the consultant to have more involvement in planning the events set forth in this document and exploring grants for art. 2026 Goals: Updating the Art in Public Places Master Plan The Commission would like to revisit and update the Art in Public Places Master Plan. The Commission is interested in holding more events, which would require an increase in the annual budget. Redesigning the CHVAC Logo The Commission is planning to redesign the existing logo for the Commission that it will use for all events and materials. 2 July 2026 Cherry Hills Village Art Commission 2027 Work Plan In January 2025, City Council updated the City Council Liaison Program Policy to include the requirement that each City board, commission, and committee prepare an annual Work Plan or report to be reviewed by the City Council. The Cherry Hills Village Art Commission will present this 2027 Work Plan to City Council on August 18, 2026. Purpose of the Commission: (excerpt from Resolution 06-11, the resolution creating the Art Commission): “The (CHVAC) shall act as an advisory commission on the arts to the City Council and fulfill those responsibilities set forth in the Art in Public Places Master Plan, including, but not limited to, providing recommendations to the City Council regarding the selection, location, purchase, and maintenance of public art within the City of Cherry Hills Village; and presenting an annual report on its work to the City Council. The (CHVAC) shall also perform such other duties and responsibilities as may be designated by the City Council.” Annual Budget The Art Commission currently has an annual budget of $25,000.00. The Commission has its own Art Donation account that can accumulate year over year; as of June 2026, the available balance is $13,027.17. Proposed 2027 Projects & Spending Events ($6,000)* • Art Show & Reception The Commission’s past art shows in City Hall have included botanical illustrations from the Denver Botanic Garden School of Botanical Illustration, a children's art show, and a watercolor art show. • Artist Talk The Commission is considering holding another Artist Talk with Pard Morrison, whose work is featured in the current Sculpture-on-Loan installation. • Quincy Farm Plein Air Painting The Commission plans to partner with the Cherry Hills Land Preserve to hold a plein air painting event at Quincy Farm. • Additional Events The Commission is interested in holding additional events for community enrichment, engagement, and education; performance-based art; art shows; cultural programming. * This budget is lower in odd years because there is the cost for the Sculpture-on-Loan Program acquisition. 1 July 2026 Maintenance of City-owned art ($875) Each year at the beginning of the summer, staff hires a contractor to clean the permanent bronze and coated steel pieces in the City’s collection (Charlo, Chainsaw, Rubric, Gusto, Resilience, and Bamboo Girl). Some pieces do not require any treatment due to their materials (the Crew series and the untitled Mangold piece at Quincy Farm). Sculpture on Loan Program (occurs every other year; $0 in even years, $10,000 in odd years) The current loan was installed in 2025 and will remain in place until a new piece is selected and installed in 2027. Loan periods typically begin and end in July. Miscellaneous ($3,125) Unassigned expenses for sculpture installation and plaques, invitations (stationery and graphic design), fundraising magnets/window clings, kids’ art supplies for partner events, etc. Snow Plow Program ($0) The Art Commission has coordinated with the three schools in the Village to paint the City’s snow plows each fall. The results are featured in the Village Crier. Art Consultant ($5,000) The Art Consultant is typically involved in the Sculpture-on-Loan Program every other year and facilitates events such as Artist Talks. 2027 Goals: Updating the Art in Public Places Master Plan The Commission would like to revisit and update the Art in Public Places Master Plan. The Commission is interested in holding more events, which would require an increase in the annual budget. 2  CHERRY HILLS VILLAGE COLORADO 2450 E. Quincy Avenue Village Center Cherry Hills Village, CO 80113 Telephone 303-789-2541 www.cherryhillsvillage.com FAX 303-761-9386 ITEM: 6C MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS PROJECT & OPERATIONS MANAGER DENISE WHITE, COMMUNICATIONS AND OUTREACH COORDINATOR SUBJECT: FINANCIAL UPDATE DATE: JULY 27, 2026 2026 Budget The Commission’s updated 2026 budget and expenditures are included on the following page. At its June 29 meeting, the Commission reviewed the budget in conjunction with planning for the Día de los Muertos display and community event and had no additional questions. Budget considerations related to the proposed $10,000 calavera loan and remaining funds available for event programming, refreshments and promotion are addressed under Item 6A. The Commission should review the updated financial statement and discuss any additional questions or necessary adjustments.  Art Commission Expense Account 2025 Budget 2025 Expenses 2026 Budget 2026 Expenses 2026 Balance (Final) Maintenance for City owned art: Charlo, Chainsaw, Rubric, Gusto, Resilience, Bamboo Girl $ 600.00 $875.00 $ 875.00 $ - $875.00 Events Annual Event $ 3,800.00 $5,068.56 $ - $ - $0.00 Plein Air Painting at Quincy Farm & Artist Talk $ 1,865.00 $ - $1,865.00 Public Art Display & Art Reception $ - $ - $ 14,800.00 $ - $14,800.00 Artist Talk $ 3,800.00 $ 2,111.78 $ 2,786.16 -$674.38 Sculpture-on-loan Program: 2025-26 Sculpture-on-loan $ 10,000.00 $11,307.37 $ - $ - $0.00 Other: Art Consultant $ 5,000.00 $2,562.50 $ 5,000.00 $ 312.50 $4,687.50 Misc. (unassigned) $ 1,800.00 $3,382.29 $ 348.22 $ 87.59 $260.63 Total: $ 25,000.00 $23,195.72 $ 25,000.00 $ 3,186.25 $21,813.75 Art Commission Donation Account Starting Balance 2026 $ 13,027.17 2026 Donations received: $ - 2026 Donation account balance: $ 13,027.17 2450 E. Quincy Avenue City Hall Cherry Hills Village, CO 80113 CITY OF CHERRY HILLS VILLAGE Telephone 303-789-2541 www.cherryhillsvillage.com COLORADO FAX 303-761-9386 ITEM: 7A MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS PROJECT AND OPERATIONS MANAGER DENISE WHITE, COMMUNICATIONS AND OUTREACH COORDINATOR SUBJECT: REGULAR MEETING SCHEDULE DATE: JULY 27, 2026 ISSUE Reviewing the Commission’s regular meeting schedule. DISCUSSION The Cherry Hills Village Art Commission currently meets at 10 a.m. on the last Monday of each month. While a consistent recurring schedule is necessary, the current schedule presents several scheduling considerations. The May meeting regularly falls on Memorial Day. Most recently, the Commission’s May 2026 meeting fell on Memorial Day, and an alternate date that provided a quorum could not be identified. Meeting during the final week of each month creates additional challenges later in the year. The November and December meetings occur near Thanksgiving, Christmas and common vacation periods, increasing the likelihood of quorum concerns or meeting cancellations. Retaining the current schedule would preserve a familiar and predictable meeting pattern around which Commissioners and staff may have already arranged other commitments. It would also avoid creating new conflicts for members who can reliably attend at the current day and time. Alternatively, establishing a different recurring day, time or week of the month could: • Reduce predictable holiday and vacation conflicts; • Improve the likelihood of maintaining a quorum; • Reduce the need for scheduling polls and rescheduling efforts; • Provide Commissioners, staff and the public with a more reliable annual schedule; • Support consistent packet preparation and meeting-notice timelines; and • Allow Commission projects, event planning, budget discussions and recommendations to City Council to proceed more efficiently. The Commission should consider whether the current schedule remains workable or whether a different day, time or week of the month would provide a more consistent schedule. The relevant excerpts from Article 5 of the CHVAC Rules of Procedure are below: “ARTICLE 5 Meetings Section 1. Regular meetings shall be held once a month at the Village Center. The day and time of regular meetings can only be changed by a unanimous vote of the entire membership of the Commission. Section 2. Per the Board, Commission and Committee Recruitment, Appointment and Removal Policy, regular meetings can only be rescheduled when the meeting day falls on a holiday.” Accordingly, the Commission may change its regular meeting day and time without City Council approval, but any change requires a unanimous vote of the Commission’s entire membership. DECISIONS NEEDED The Commission should determine whether to: • Retain the current schedule of 10 a.m. on the last Monday of each month; or • Adopt a different regular meeting schedule. If adopting a change, the Commission should determine: • The preferred day of the week; • The preferred occurrence within the month, such as the second or third week; • The preferred meeting time; and • The effective date of the new schedule. STAFF RECOMMENDATION Staff recommends that the Commission discuss whether its current regular meeting schedule continues to meet the needs of the Commission, staff and the public. RECOMMENDED MOTION If the Commission wishes to change its regular meeting schedule: “I move to change the Cherry Hills Village Art Commission’s regular meeting schedule to the [FIRST/SECOND/THIRD] [DAY] of each month at [TIME], beginning [DATE].” No motion is necessary if the Commission decides to retain its current regular meeting schedule. ATTACHMENTS None 2450 E. Quincy Avenue City Hall Cherry Hills Village, CO 80113 CITY OF CHERRY HILLS VILLAGE Telephone 303-789-2541 www.cherryhillsvillage.com COLORADO FAX 303-761-9386 ITEM: 8A MEMORANDUM TO: THE CHERRY HILLS VILLAGE ART COMMISSION FROM: EMILY BLACK, PARKS PROJECT AND OPERATIONS MANAGER DENISE WHITE, COMMUNICATIONS AND OUTREACH COORDINATOR SUBJECT: ARTIST DIRECTORY DATE: JULY 27, 2026 ISSUE Providing an update on the 2026 Artist Directory. DISCUSSION Since 2019, the Commission has periodically published a directory of artists who live in Cherry Hills Village. The directory was last updated in 2024 and is published in the Village Crier and on the City’s website. At its June 29 meeting, the Commission agreed to update the directory for publication in the November Village Crier. Commissioners Julie Mirr and Mary Lou Blackledge volunteered to contact artists currently listed in the directory to confirm their contact information and determine whether any listings should be revised or removed. A Call for Artists is included in the August Village Crier to invite artists who are not currently listed to submit their information. Staff also plan to publish the call in the September issue. The updated directory is scheduled for the November Village Crier. To meet the publication deadline, staff will need sufficient time in early October to compile submissions, confirm the information and prepare the directory for design. Budget There is no direct cost associated with updating the directory. Design and publication will be completed as part of the regular Village Crier production process. NEXT STEPS • Staff will publish the Call for Artists in the August and September Village Crier issues and compile new submissions.  • Commissioners Mirr and Blackledge will contact the artists currently listed and provide verified changes to staff in early October. • Staff will compile and prepare the updated directory for the November Village Crier and update the online version. • The Commission should provide any additional artist contacts or suggested revisions to staff as they become available. RECOMMENDED MOTION No motion is required. ATTACHMENTS Exhibit A: 2025 CHVAC Artist Directory  the ART O F AN ARTIST F I N D I N G Corinne Brown FABRIC/ JEWELRY Alice Abrams IN CHERRY HILLS VILLAGE (p) 303-753-6353 (p) 303-781-770 web: https://corinnejoybrown.com email: web:https://www.tvgoldsmiths.com/alice- abrams.html jb.corrine@gmail.com creative: Fabric Collage creative: Designer goldsmith, Bespoke fine jewelry A LOCAL DIRECTORY OF COLORADO Art, Jewelry*commissions welcome ARTISTS WHO CREATE ART FOR YOUR *commissions welcome HOME OR OFFICE OR FOR A SPECIAL GIFT FOR ANY TIME OF THE YEAR. PAINTING Elaine Asarch Jane Mahoney PHOTOGRAPHY (w) 303-781-4748 (p) 303-829-6083 (c) 303-888-8253 email: janemahoney@aol.com Mark Boulding email: elaine@efa1000.com web: https://www.janemahoney.art/creative: Painting (p) 303-807-0570 creative: Abstract painting web: markbouldingart.com email: Gay Warren mark@markbouldingart.com creative: Duke Beardsley (c) 303-589-4700 Photography web: dukebeardsleystudio.com web: gaywarrenfineart.com email: info@dukebeardsleystudio.com email: gayswarren@gmail.com Instagram: https://www.instagram.com/ creative: Figures, landscapes, dukebeardsleystudio/ still life, all mediums creative: Small to large scale contemporary art, Western themes Cora Sexton Wheeler (p) 303-956-3333 Susan Cooper (p) 303-506-2021 web: csextonwstudio.com Instagram: @csextonwstudio SCULPTURE email: susancooperart@gmail.com creative: Sculpting and painting on canvas with web: https://susancooperart.com/Instagram: mixed medias, acrylic and resin. Themes include Susan Cooper https://www.instagram.com/susancooperart/ headdresses, florals, buffalo, Aspen trees and maps. (p) 303-506-2021 creative: Contemporary painting email: susancooperart@gmail.com creative: Yi S. Ellis Sculpture and bronze relief Melinda Smith Haymons (p) 310-503-9208 (p) 303-919-8439 email: yishenellis@gmail.com Martin Greer email: haymons@mac.com web: www.yishenellis.com web: martingreerartworks.com web: mshstudio.com creative: Oil paintings, abstract expressionist works; email: martingreer@alum.mit.edu creative: Painting, plein air, figures, still life Asian inspired airy landscape, waterscape and floral; creative: Bronze sculpture plein air paintings in oils and watercolor Kaye Hurtt (p) 303-883-0012 Cora Sexton Wheeler email: hurtt5801@aol.com (p) 303-956-3333 creative: Painting web: csextonwstudio.com Instagram: @csextonwstudio Kent Lemon creative: Sculpting and painting on canvas (p) 720-284-9772 with mixed medias, acrylic and resin. Themes web: kentlemon.com include headdresses, florals, buffalo, Aspen creative: Painting, landscapes, sporting art, trees and maps. western themes, portraits If you are an artist who would like to be included in this directory, please send your name, contact information, website (if applicable) and a brief description of your art and art style to Ginny Joseph at gjoseph@cherryhillsvillage.com.