Town Council

Town Council Informational Work Session Agenda October 8, 2024 Starting at 6:00 PM I. Call to Order and Roll Call II. Pledge of Allegiance III. Informational discussion on the following: 1. Naming of “Mahoney's Diamond” at Kellam's Field 2. Critical Area Regulations 3. Zoning Text Amendment Related to Decks 4. Charter amendment Resolution CAR-24-2 a resolution of the Town Council amending the Mayor’s veto power 5. Public Works purchase of a dry prime to maintain redundancy of critical infrastructure 6. Public Works water tower maintenance 7. Budget Amendments FY24 General Fund, FY24 Utility Fund and the FY24 Chesapeake Beach Water Reclamation Treatment Plant Fund 8. Payment agreement to connect to public services due to failed private wells 9. Chesapeake Beach Water Reclamation Treatment Plant (CBWRTP) Replacement of Light Fixtures RFP 10. Chesapeake Beach Water Reclamation Treatment Plant (CBWRTP) Instrumental and Control Work to Upgrade Siemens PLC System to Allen-Bradley RFP 11. Chesapeake Beach Water Reclamation Treatment Plant (CBWRTP) HVAC Unit Replacement RFP 12. Chesapeake Beach Water Reclamation Treatment Plant (CBWRTP) Hidrostal Pump and Flygt Pump Installation Services 13. Light up the Town Electrical Services RFP 14. Light up the Town Labor Services RFP IV. Council Lightning Round V. Adjournment 8200 BAYSIDE ROAD, P.O. BOX 400 CHESAPEAKE BEACH, MARYLAND 20732 (410) 257-2230 (301) 855-8398 To: The Honorable Mayor and Town Council From: Holly Wahl, Town Administrator Subject: Naming of “Mahoney’s Diamond” at Kellam’s field Date: October 4, 2024 I. BACKGROUND: The Town has invested in rehabbing the existing baseball field to ensure safe play for children at Kellam’s field. The baseball field has been occupied in the Spring and Summer during the week and is currently occupied on Sundays for organized youth baseball practice. Mayor Mahoney has successfully made significant contributions during his leadership to youth activities at Kellam’s field. These contributions include, but are not limited to: 1) Acquired ownership of Kellam's field from Calvert County Government at an estimated value of $2,000,000 at no cost to the Town through a longstanding partnership and support of the Board of County Commissioners. 2) Opening the gates of Kellam’s field to the public. Over the course of this administration, Kellam’s field was opened for public access to much needed green space as a Town owned and maintained facility. This change has prompted a) public access to recreation, b) public access to free open play for all, and c) an overall public awareness that the field is open for public enjoyment in addition to organized sporting activities. 3) Investments to maintain safe play surfaces by addressing land subsidence by adding fill material on a continual basis to the ball fields. 4) Investments to continue to address storm water issues by allocating the funds necessary to install a storm drain to properly drain the field and playing surfaces. 5) A conversion of the small baseball field to Bermuda grass to create additional practice spaces for varied sporting access. 6) Allocating the funds necessary to ensure the Kellam’s field concession stand can become a licensed food service facility with improvements currently underway to include installing a new sealed service window, flooring, cabinets and equipment. 7) Improve the large baseball field for continued representation of baseball activities at Kellam’s field by adding additional fill material and leveling the field. 8) Continued grants and funding support to youth sports organizations. 9) Offering organized play space to youth sports organizations at no cost to teams who meet non-profit requirements established by federal and state agencies. II. RECOMMENDATION: In honor of Mayor Mahoney and his contributions to Youth Sports and open play on the Town owned and maintained green space, it is recommended that the Town Council consider adopting legislation that names the baseball field for Mayor Mahoney, “Mahoney’s Diamond”. With the adoption it is recommended that a sign be placed at the ballfield that says: “Mahoney’s Diamond” and includes one of Mayor Mahoney’s favorite quotes: "IT'S HARD TO BEAT A KID WHO NEVER GIVES UP." - BABE RUTH "NEVER LET THE FEAR OF STRIKING OUT GET IN YOUR WAY." - BABE RUTH To: The Honorable Mayor and Town Council From: Holly Wahl, Town Administrator Subject: Critical Area Ordinance Date: October 7, 2024 I. BACKGROUND: The Town of Chesapeake Beach Planning and Zoning Commission voted to approve the following critical area regulations and to send them forward to Critical Area Commission and the Town Council. The final documents are linked below: Main Ordinance: FINAL- Chesapeake Beach Critical Area Ordinace.docx Replacement of Critical Area Definitions: FINALtoTC-CAC-Definitions.docx Amendments to Variances: FINAL - Proposed Amendments to Article VIII Planning Commission and Board of Appeals.docx Amendments to Violations: FINAL - Proposed Amendments to 290-30 Violations.docx II. RECOMMENDATION: It is recommended that the Town Council review the final legislation, pose questions to the Town Planner and make any requests for clarification or modification.  Town of Chesapeake Beach Planning and Zoning Commission RESOLUTION WHEREAS, authorized by the Natural Resources Article, §8-1808.3, Annotated Code of Maryland, and COMAR 27, the Chesapeake Beach Planning and Zoning Commission (the Commission) is authorized to develop a local program for the Critical Area within its jurisdiction; and WHEREAS, §290-29B(2) of the Zoning Ordinance for the Town of Chesapeake Beach (the Zoning Ordinance) establishes that the Commission may transmit to the Town Council proposals to amend, supplement, change, modify, or repeal the Zoning Ordinance; and WHEREAS, during its regular meetings in 2022, 2023, and 2024, the Commission investigated, considered, and deliberated on revisions to the Town of Chesapeake Beach’s Critical Area Overlay and associated regulations in Chapter 290, Zoning of the Town’s Code; and WHEREAS, the Commission conducted a public hearing on proposed text amendments on July 24, 2024 and in subsequent meetings and work sessions following the public hearing deliberated on the public comments received and considered refinements and supplements to such amendments; and WHEREAS, on July 24, 2024, finding that the text amendments attached to this Resolution to be in the best interests of the Town of Chesapeake Beach, the Commission voted in the affirmative to recommend that the Town Council adopt each. NOW THEREFORE, LET IT BE RESOLVED that the Commission hereby transmits the attached Critical Area Overlay and associated amendments to Chapter 290 to the Town Council with a favorable recommendation and advises their adoption. Kathleen Berault Date Chairwoman, Planning and Zoning Commission  Town of Chesapeake Beach Planning and Zoning Commission RESOLUTION WHEREAS, §290-29B(2) of the Zoning Ordinance for the Town of Chesapeake Beach (the Zoning Ordinance) establishes that the Commission may transmit to the Town Council proposals to amend, supplement, change, modify, or repeal the Zoning Ordinance; and WHEREAS, during its regular meetings in March and February of 2024, the Commission investigated, considered, and deliberated on amendments to the text of the Zoning Ordinance to address the compatibility of construction of decks in existing Townhome communities with the character of these existing neighborhoods; and WHEREAS, on March 27, 2024, finding that the amendments attached to this Resolution to be in the best interests of the Town of Chesapeake Beach, the Commission voted in the affirmative to recommend that the Town Council adopt each. NOW THEREFORE, LET IT BE RESOLVED that the Commission hereby transmits the attached zoning text amendment to the Town Council with a favorable recommendation and advises their adoption. Kathleen Berault Date Chairwoman, Planning and Zoning Commission Planning Commission Meeting Meetings III. Public Comment on any item on the agenda – 1. Clint Houck, 1095 Sollars Wharf Road, Lusby MD. Mr. Houck spoke in reference to agenda item V. Old Business, #1-Review of Section 290-19(F) of the zoning code regarding decks. He stated as a contractor, he had applied for two (2) deck permits, both for residents owning a townhome in the Bayview Hills subdivision, with both being denied. Mr. Houck elaborated on circumstances regarding each deck. He is requesting the Commission consider some relief that would allow for the placement of a reasonable deck for both residents. Mr. Houck addressed questions from the Commission. V. Old Business 1. Review of Section 290-19(F) Zoning Code – The Commission received a staff memo from Ms. Franklin addressing “exceptions to projections into required yards and lot coverage.” Ms. Franklin stated the Town’s current code limits the ability of residents to add decks to townhomes and other attached single-family units due to the required open space on the lot and the required side and rear yards. Because these types of development typically have shared open space, the individual lots are smaller, meant to allow a small amount of private yard space. For townhomes and other attached single-family homes, decks are the preferred access to the private yard due to the interior layout of these homes. There are two limitations in the code to the reasonable construction of those decks: 1. Required rear and side yard setbacks, which maintain a minimum of five feet of unimproved space along the rear and side property lines. 2. Lot coverage minimums that are meant to preserve open space in neighborhoods. To address these two issues, Ms. Franklin is recommending that Section 290-19(F) of the zoning code be amended as presented in her staff memo. Ms. Franklin addressed questions and concerns from the Commission and after a lengthy discussion, the Commission directed Ms. Franklin to modify the proposed amendment as follows: F. Permitted projections into required yards. (1) Subject to Subsection J, the provisions of Subsection A shall not apply to fences or walls which are less than six feet above the natural grade, nor to terraces, steps, or other similar features not over three feet high above the floor level of the ground story. (1) Review language for grandfathering of townhomes or single family attached dwellings that were built prior to (insert date of adoption) to rebuild an uncovered deck. (2) Covered porches over 35 square feet or decks, whether covered or uncovered, shall not be permitted in the setbacks required by Subsection A, except as allowed in this Subsection F (3), below. Subject to Subsections J and M, the setback requirements of Subsection A shall not apply to accessory signs and off-street parking spaces. (3) Subject to Subsections J and M, the minimum side yard setback (E), minimum rear yard setback (F), lot provisions of Subsection A shall not apply to an uncovered deck ors a porches less than 120 350 square feet for a townhouse or other single family attached dwelling, subject to the following: (a) That the rear lot line of the subject property abuts permanent open space. (b) That the side of any projection aligns with the side setback of the main building. (c) Notwithstanding (a) or (b), no deck or porch shall be permitted in front yard setbacks.  (4) Subject to Subsections J and M the minimum open space requirements (G) lot provisions of Subsection A may be no less than up to 90% 10% for uncovered decks, and porches less than 100 350 square feet when there are no other accessory uses on the lot where a townhouse or other single family attached dwelling is sited, provided that the lot abuts permanent open space in common ownership of the owners of the adjacent lots. MOTION: Vice-Chair Greengold moved to direct the Town Planner to make the above modifications and submit to the Town Council for consideration. Seconded by Commissioner Weaver, all in favor. Motion Passes. Decks (and other projections) for lots with grandfathered non-conforming side setbacks. Ms. Franklin stated lots that have dwellings predating the current zoning requirements can have non- conforming side yard setbacks. In order to reduce the burden on both homeowners and the Board of Appeals, staff would recommend the following addition to Section 290-19 (F). (4) For any dwelling subject to Subsections D, subject to Subsection J, the provisions of Subsection A, minimum side yard setbacks (E) shall not apply for an uncovered deck or porch in the rear yard that is less than 450 square feet provided that the setback of the deck or porch align with the side setback of the main building and all other setbacks and lot coverage requirements are met. Ms. Franklin addressed questions from the Commission. After discussion, the Commission made the following motion: MOTION: Chair Berault moved to approve the addition of the above recommended language to Section 290-19 (F) of the zoning code. Seconded by Commissioner Blackwelder, all in favor. Motion Passes. To: The Honorable Mayor and Town Council From: Holly Wahl, Town Administrator Subject: Veto authority ordinance Date: October 3, 2024 I. BACKGROUND: As reviewed with Town Council during the September Town Council Work Session, per the Town Charter Section C-310. “Veto.”, “All ordinances passed by the council shall be promptly delivered by the clerk to the mayor for his approval or disapproval. If the mayor approves any ordinance, he shall sign it. If the mayor disapproves any ordinance, he shall not sign it. The mayor shall return all ordinances to the clerk within six days after delivery to him (including the days of delivery and return and excluding Sunday) with his approval or disapproval. Any ordinance approved by the mayor shall be law. Any ordinance disapproved by the mayor shall be returned to the clerk with a message stating the reasons for his disapproval. Upon receipt of any ordinance disapproved by the mayor, the clerk shall promptly deliver the ordinance and accompanying message stating the reasons for the mayor's disapproval to the members of the council. Any disapproved ordinance shall not become a law unless subsequently passed by a favorable vote of five-sixths of the whole council within 35 calendar days from the time of the return of the ordinance. If the mayor fails to return any ordinance within six days of its delivery as aforesaid, it shall be deemed to be approved by the mayor and shall become law in the same manner as an ordinance signed by him.” (Res., March, 1963, sec. 13; P.L.L. 1963, sec. 18; Res. CAR-5-10, 8-19-2010.) II. RECOMMENDATION: The Mayor recommends that the Town Council consider amending the Town Charter to make procedural changes to the Mayor’s veto power as shown in Charter Amendment Resolution CAR- # 242-2. . [Type here] Passed: Effective: 304, the charter amendment proposed by the Town Council for the T own of Chesapeake Beach, Maryland shall become and be considered a part of the municipal Charter, according to the terms of this charter amendment resolution, in all respects to be effective and observed as such, upon the fiftieth (50th) day after being so ordained or passed, unless on or before the fortieth (40th) day after being so ordained or passed, there shall be presented to the Town Council, or mailed to it by certified mail, a petition for referendum meeting the requirements of Md. Code Ann., Local Gov't Art., § 4-304(d). AS CERTIFIED by their signatures below, the members of the Town Council affirm that this Resolution was introduced at the Town Council meeting held on the _ _ _ _ day of ___________, 2024 and that after a public hearing on the ________day of _ _ _ _ _ _ _ _ _ _ _ , 2024, a vote was taken in accordance with Town's regular procedures for the passage of resolutions. The vote of the Council was tallied and _____ votes of approval and _ _ _ _ __ votes of disapproval were cast. The resulting majority of all members of the Town Council (approved/disapproved) the passage of this Resolution this ______ day of __________ 2024. This Resolution shall become effective in accordance with its terms. CHESAPEAKE BEACH, MARYLAND _________________________________ ______________________________ Patrick J. Mahoney, Mayor ______________________________ L. Charles Fink, Council Vice President ______________________________ Valerie L. Beaudin, Councilwoman ______________________________ Lawrence P. Jaworski, Councilman ______________________________ Gregory J. Morris, Councilman ______________________________ Keith L. Pardieck, Councilman ______________________________ Margaret P. Hartman, Councilwoman 2 To: The Honorable Mayor and Town Council From: Holly Wahl, Town Administrator Subject: Public Works Dri Prime Date: October 4, 2024 I. BACKGROUND: The Town Council has approved and budgeted the purchase of $100,000 for a dry-prime backup pump for the Richfield Station wet well located at the entrance of Richfield station. This is our second largest wet well in Town and provides sewer services to every resident in Richfield Station. This wet well has 2, Submersible 30 horsepower pumps with soft start contactors. In recent years, our BGE power supply has become more reliable, and we have experienced much less long-term downtime due to power outages. What has happened and is currently happening is failed componentry to include the soft start contactors, PLC and variable frequency drive hardware and software. In these cases, a backup generator does not provide the redundancy necessary for the critical infrastructure reliability. This is because there are still issues with rags and other products clogging the submersible pumps at the same time. The dri-prime purchase is a standalone diesel- powered pump that can indefinitely sustain the pump station whether it be a power outage or pump/parts failure. The Public Works Administrator has met with several contractors and is recommending that the dry prime pump purchased to be placed on a portable trailer that will allow us to use it not only at Richfield station but at any of our sewer wet wells when they are off-line for any reason. II. PIGGYBACK CONTRACT: Per the Town’s procurement guidelines, the Town Council can piggyback on another localities contract when it is beneficial to the Town. Town staff have evaluated that a piggyback contract allows the purchasing of the pump at a discount and within budget. The pricing will include the parts necessary to retrofit all our existing wet wells for a quick hookup this backup dri-prime pump giving us the ability to respond in an emergency to any pump station in town, thus avoiding cost of pumper trucks and having citizens offline and most importantly preventing any sewer spills. III. RECOMMENDATION: Town staff plans to bring a final proposal and recommendation at the upcoming Town Council meeting. To: The Honorable Mayor and Town Council From: Holly Wahl, Town Administrator Subject: Tower cleaning and painting Date: October 4, 2024 I. BACKGROUND: The Town approved and budgeted the painting of a logo at the Richfield station tower and the cleaning of the exterior of the Chesapeake village tower. The total cost for this project was awarded at $25,000 to K&K; however, the contractor did not perform, and the Town withheld the funds. The project involves draining the tank for application. In addition, the Chesapeake Village water tower requires washing and cleaning. II. PROPOSALS: Town staff has reviewed piggyback contracts under Calvert County Government and discussed proposals directly with vendors to determine what scenario would be most beneficial for the Town. III. RECOMMENDATION: Town staff plans to bring final proposals and recommendations at the upcoming Town Council meeting to award a contract for Chesapeake Village water tower cleaning to occur this fall. Town staff plans to bring final proposals and recommendations at the upcoming Town Council meeting to award a contract for water tower logo application on the Richfield Station water tower to occur in mid- November weather permitting or next spring.  Proposal from UTILITY SERVICE CO., INC. 535 Gen. Courtney Hodges Blvd · P O Box 1350 · Perry, GA 31069 Toll-free: 855-526-4413 | Fax: 478-987-2991 usgwater.com Date: 02/06/24 Submitted by: Rob Mourlas Local Phone: (410) 443-1429 SFID: 77717 MP / CS Asset: Entity Proposal Submitted To (“Customer”): Phone Number: Fax Number: Town of Chesapeake Beach (410) 257 2230 Street Address: Description of Work to be Performed: 8200 Bayside Drive New Logo City: State: Zip Code: Asset Name: Chesapeake Beach MD 20732 Richfield Station Tank Accounts Payable Contact Name: Email: Job Site Address: Holly Kamm Wahl hwahl@chesapeakebeachmd.gov 25 Greenspring Drive - Chesapeake Beach - MD Job Contact (Inspection Reports): Email: County / Parish: Asset Size: Asset Style: Jay Berry jberry@chesapeakebeachmd.gov Calvert 400K Hydropillar Utility Service Co., Inc. agrees to provide all labor, equipment, and materials needed to complete the following: Please see attached Exhibit(s), which are incorporated herein by reference: 1. Exhibit A – Scope of Work 2. Exhibit B – Terms and Conditions Please sign and date this proposal and fax one copy to our office. Eleven Thousand Four Hundred Nin-------------------------------------------------------00 /100 Dollars $ 11,409 .00 Payment to be made as follows: Payment Due in Full Upon Completion of Work – plus all applicable taxes Remittance Address: Utility Service Co., Inc., P O Box 207362, Dallas, TX 75320-7362 This Proposal, together with its Exhibit A – Scope of Work and Exhibit B - Terms and Conditions, and any additional exhibits that Utility Service Co., Inc. and the Customer agree to incorporate and attach to this Proposal (collectively, this "Proposal") constitutes the entire and exclusive agreement between Utility Service Co., Inc. (which for purposes herein shall collectively include its affiliate companies) and Customer (collectively, the “Parties”). This Proposal may be withdrawn by Utility Service Co., Inc. at any time prior to acceptance. Customer assents to the terms and conditions in Exhibit B and agrees that the terms and conditions in Exhibit B shall govern with respect to this Proposal and the services provided by Utility Service Co., Inc. No additional or conflicting terms or conditions included in any purchase order, hyperlink, acknowledgement or invoice of Customer not expressly incorporated into this Proposal shall be binding on the Parties or this Proposal. Note: This proposal shall expire automatically Authorized Ninety (90) days following the date of this Proposal. USCI Signature Acceptance of Proposal The prices, scope of work, and terms and conditions of this Proposal are satisfactory and are hereby accepted. Payment will be made by Customer to Utility Service Co., Inc. as set forth herein. Is Customer Exempt from Sales Tax? No Yes If Exempt, please provide Sales Tax Exemption Certificate. Fiscal Year Beginning Month Customer Signature Date of Acceptance Printed Name FOR INTERNAL USE ONLY SFID: CN: SO: MP / CS PN: © 2023 Utility Service Co., Inc. CONFIDENTIAL Page 1  Proposal from UTILITY SERVICE CO., INC. 535 Gen. Courtney Hodges Blvd · P O Box 1350 · Perry, GA 31069 Toll-free: 855-526-4413 | Fax: 478-987-2991 usgwater.com Exhibit A – Scope of Work Miscellaneous Repairs 1. A date shall be coordinated by both parties for the Owner to drain the tank. 2. Areas where the logo is to be applied will be cleaned using low pressure power washing equipment to prepare surfaces for coatings. 3. Design and Prepare template(s) for logo to be approved by town prior to application. Pricing is based on rendering already provided by owner. 4. Application of (1) approved logo to side of the tank. Exact location to be coordinated with tank owner. Logo coatings to be compatible with the existing coating system. 5. Coordinate with owner upon completion to have the tank filled and put back into service. *** This price is for a single logo on one side of the tank. If a second logo is added to the opposite side, please add $5,711.00 *** *** This price is good through 1/30/2025 *** © 2023 Utility Service Co., Inc. CONFIDENTIAL Page 2  Proposal from UTILITY SERVICE CO., INC. 535 Gen. Courtney Hodges Blvd · P O Box 1350 · Perry, GA 31069 Toll-free: 855-526-4413 | Fax: 478-987-2991 usgwater.com Exhibit A – Scope of Work Continued Exterior Power Wash 1. The Owner agrees to provide a potable water source within 250' of the tank that is suitable for hose connection. 2. Utility Service Co. Inc., will perform a high pressure water wash on all exterior surfaces. The exterior of the tank from the top of the dome to the foundation shall be cleaned using equipment not to exceed 3500 PSI. 3. This price does not included containment, testing or off-site disposal of sediment or debris from the tank. 4. Upon completion, the job site shall be left in a neat and orderly manner. *** This pricing is good through 6/30/2024 *** REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK © 2023 Utility Service Co., Inc. CONFIDENTIAL Page 3  Proposal from UTILITY SERVICE CO., INC. 535 Gen. Courtney Hodges Blvd · P O Box 1350 · Perry, GA 31069 Toll-free: 855-526-4413 | Fax: 478-987-2991 usgwater.com Exhibit B – Terms and Conditions A. GENERAL TERMS AND CONDITIONS D. ACCESS TO CUSTOMER’S FACILITY OR REAL The Terms and Conditions (the “Terms”) of this Proposal govern the sale of services (the “Services”) by Utility Service Co., Inc. (which for purposes herein shall include its affiliates) PROPERTY to the Customer. All other terms, or variations to these Terms are excluded unless agreed Customer hereby agrees to provide Utility Service Co., Inc. with reasonable access to explicitly in writing by a numbered amendment to this Proposal executed by Utility Service its facility or real property to perform the Services. “Reas onable access” shall include Co., Inc. and the Customer. Execution of the Proposal by the Customer, whether in writing, passable roads for ingress and egress as well as sufficient usable ground space for on the Internet, by electronic signature, or by e-mail transmission of a signed Proposal Utility Service Co., Inc.’s equipment and materials needed to perform the Services. shall mean acceptance that these Terms are deemed incorporated into the Proposal and Unless otherwise provided in this Proposal, the price of this Proposal does not include shall form the contract between the Customer and Utility Service Co., Inc. These Terms shall the cost to lease additional real property so that Utility Service Co., Inc. will have supersede all prior terms, understandings or Proposals between the Customer and Utility sufficient usable ground space to stage its equipment and materials needed to perform Service Co., Inc. If any part of the Terms should be found to be invalid or unenforceable the Services. Any such cost would be in addition to the price of the Proposal, and if by a court or other competent authority, then the remainder of the Terms shall not be needed, the Customer agrees to negotiate an amendment to this Proposal to modify affected. Any notice to be given with respect to these Terms by either of the Parties shall the pricing in good faith. be in writing. Notices to the Customer shall be sent to the Customer’s address on the Proposal, and any notices to Utility Service Co., Inc., including notice of warranty claims by the E. RISK OF LOSS Customer, shall be sent to: Utility Service Co., Inc., ATTN: Customer Service Department, 535 General Courtney Hodges Boulevard, Post Office Box 1350, Perry, Georgia 31069. Risk of loss or damage to the Equipment, if applicable to this Proposal, shall pass to the Customer upon delivery of the Equipment to the named place of destination. This Proposal has been issued based on the information provided by the Customer and on information currently available to Utility Service Co., Inc. at the time of Proposal issuance. F. TITLE TO EQUIPMENT Any changes or discrepancies in site conditions, concealed conditions where the Services will be performed, changes in environmental, health, and safety regulations or conditions, If the sale of Equipment is included in this Proposal, the title in the Equipment shall remain changes in Customer’s financial standing, Customer’s requirements, or any other relevant with Utility Service Co., Inc. until the price of the Proposal is paid in full. The Customer change or discrepancy in the factual basis upon which this Proposal was created may lead assents that Utility Service Co., Inc. may enter upon the Customer’s real property and/or to changes in the offering, including but not limited to, changes in pricing, warranties, quoted facility to repossess the Equipment if payment(s) are not received in full by their due date(s). scope of work, and/or terms and conditions. Unless stated otherwise in the Proposal, performance and/or payment bonds are not included in the price. These bonds can be G. SCOPE OF WARRANTY purchased on request but will be at an additional cost. Subject to the limitations contained herein, Utility Service Co., Inc. represents that for a period of one (1) year from the earlier of: (i) the completion of the Services (to include the installation B. PRICES, PAYMENT TERMS, COMMITMENT of the Equipment, if applicable to this Proposal) or (ii) the Customer’s return to use of the asset that is the subject matter of this Proposal (“Warranty Period”), the Services and OF CUSTOMER, CREDIT REPORTING AND Equipment, if applicable, will be free from defects in materials and workmanship and will substantially conform to the specifications set forth in Exhibit A (“Warranty”). WITH THE TAXES EXCEPTION OF THE REPRESENTATION IN THE FOREGOING SENTENCE, UTILITY Prices, which are expressed in US Dollars, are only valid for the period stated in the Proposal. SERVICE CO., INC. MAKES NO OTHER EXPRESS OR IMPLIED WARRANTIES OF ANY If not stated, the validity period is ninety (90) days. Unless otherwise stated in the Proposal, KIND WITH RESPECT TO THE SUBJECT MATTER HEREOF AND ALL OTHER the full price shall be due and payable upon completion of the Services, which may or may not WARRANTIES ARE HEREBY DISCLAIMED, INCLUDING, WITHOUT LIMITATION, THE include the installation of Equipment. All of Utility Service Co., Inc.’s invoices are due and IMPLIED WARRANTY OF MERCHANTABILITY, NON-INFRINGEMENT OR FITNESS FOR payable upon receipt. If any payment is not made by the Customer within sixty (60) calendar A PARTICULAR PURPOSE. days following the date of the invoice, Utility Service Co., Inc. reserves the right to charge a late payment charge of one and one-half percent (1.5%) per month of the outstanding past H. NOTIFICATION OF WARRANTY CLAIM due balance. Any failure by Customer to make timely payment of any obligation under this All claims filed under the Warranty provided in Section G shall be made in writing by the Proposal shall be deemed a breach. Customer agrees to reimburse Utility Service Co., Inc. for Customer within thirty (30) calendar days of identifying a defect. Customer shall provide the all charges, costs, expenses and attorney’s fees incurred to enforce or collect the amounts written notice of the claim to Utility Service Co., Inc. pursuant to Section A above, and the due under this Proposal. In the event Customer has a valid dispute with any invoice or Customer shall provide the following information in the written notice: (i) a description of the amount due, such dispute must be communicated in writing to Utility Service Co., Inc. within defect giving rise to the claim; (ii) photographs showing the defect; and (iii) if the claim is thirty (30) days of the invoice date, describing the amount, issue and the reason for any related to Equipment, the serial number(s) of the Equipment which is (are) the subject of the dispute. Any amounts not disputed within this time frame will be deemed to be valid. Utility claim. Service Co., Inc. and Customer agree to work expeditiously to resolve any dispute. Customer agrees to notify Utility Service Co., Inc. within thirty (30) days of any change in Customer’s name, address, or phone number. By executing this Proposal, Customer authorizes Utility I. EXCLUSIONS FROM WARRANTY Service Co., Inc. to periodically request your credit reports and bank and trade references. Upon your request, we will inform you of the name and address of the reporting agency from Occurrence of any of the following, as reasonably determined by Utility Service Co., Inc., which we received such a report, if any. The price listed in the Proposal excludes all taxes will void the Warranty: (i) unauthorized alteration of any component(s) of the Services or unless specifically stated otherwise in the Proposal. The Customer is responsible for payment the Equipment, if applicable, originally supplied by Utility Service Co., Inc., or (ii) intentional of all applicable taxes, however designated or incurred in connection with the transactions or negligent damage to Utility Service Co., Inc.’s work product or the Equipment, if under this Proposal, and agrees to reimburse Utility Service Co., Inc. for any taxes paid on applicable to this Proposal, caused by any other person or entity, including but not limited Customer’s behalf. to, the Customer and its officers, employees, agents, contractors, and assigns. C. DELIVERY OF SERVICES AND INSTALLATION J. VERIFICATION OF WARRANTY CLAIM OF EQUIPMENT Utility Service Co., Inc. shall contact Customer following its receipt of notice of a claim under the Warranty. Utility Service Co., Inc. reserves the right to request additional information The provision of Services as contemplated herein might require the installation of certain from the Customer or to conduct an on-site inspection of its work or the Equipment, if equipment (the “Equipment”) on the Customer’s real property or on the improvements to the applicable to this Proposal, before accepting a claim. The Parties agree to cooperate and Customer’s real property (e.g., water storage tank, etc.). All times and dates for the delivery of work in good faith to provide any additional information needed or to schedule an on-site Services and/or installation of Equipment are approximate, but Utility Service Co., Inc. shall visit by Utility Service Co., Inc.’s personnel to visibly inspect the work and the Equipment, if use its reasonable efforts to respect them. The Parties shall each make commercially applicable. Furthermore, Utility Service Co., Inc. reserves the right to have a third party reasonable efforts to schedule the Services after the date this Proposal is executed by the participate in the inspection of the work to verify whether the work or Equipment, if Customer. Utility Service Co., Inc. shall not be liable for any loss or damage resulting from applicable, is defective under the terms of the Warranty. late delivery of the Services or installation of Equipment. © 2023 Utility Service Co., Inc. CONFIDENTIAL Page 4  Proposal from UTILITY SERVICE CO., INC. 535 Gen. Courtney Hodges Blvd · P O Box 1350 · Perry, GA 31069 Toll-free: 855-526-4413 | Fax: 478-987-2991 usgwater.com Exhibit B – Terms and Conditions (Continued) K. SATISFACTION OF WARRANTY CLAIM If Utility Service Co., Inc. verifies, in good faith, that a claim under the Warranty is valid and not subject to an exclusion pursuant to Section I above, Utility Service Co., Inc. agrees to repair or replace, without expense to the Customer, any workmanship, materials, and/or Equipment, if applicable, furnished hereunder that may prove defective within the Warranty Period. The Warranty provided in this Proposal shall be the sole and exclusive remedy of the Customer. L. INDEMNIFICATION Utility Service Co., Inc. shall indemnify and hold harmless Customer from all claims for physical damage to third party property or injury to persons, including death, to the extent caused by the negligence of Utility Service Co., Inc. or its officers, agents, employees, and/or assigns while engaged in activities under this Proposal. Customer shall likewise indemnify and hold harmless Utility Service Co., Inc. from all claims for physical damage to third party property or injury to persons, including death, to the extent caused by negligence of the Customer or its officers, agents, employees, and/or assigns. In the event such damage or injury is caused by joint or concurrent negligence of Utility Service Co., Inc. and Customer, the loss shall be borne by each Party in proportion to its negligence. For the purpose of this Section L, (i) “Third party” shall not include Customer or any subsequent owner of the property where the Services were performed or Equipment, if applicable, their subsidiaries, parents, affiliates, agents, successors or assigns including any operation or maintenance contractor, or their insurer; and (ii) no portion of the Equipment is “third party property”. M. FORCE MAJEURE Utility Service Co., Inc. shall not be liable to the Customer for non-performance or delay in performance of any of its obligations under this Proposal due to: (i) acts of God (which include, but are not limited to, tropical storms, hurricanes, tornadoes, and earthquakes), (ii) failure of the Internet or another network, (iii) war, (iv) riot, (v) civil commotion, (vi) embargo, (vii) labor disputes, (viii) labor strikes, (ix) fire, (x) flood, (xi) theft, (xii) epidemic, (xiii) pandemic (including COVID-19), (xiv) delay in delivery of services, materials, or equipment by subcontractors, suppliers, or manufacturers, (xv) shortage of labor or materials, or (xvi) any other unforeseen event (whether or not similar in nature to those specified) outside the reasonable control of Utility Service Co., Inc. N. LIMITATION OF LIABILITY Neither the Customer nor Utility Service Co., Inc. shall be liable to the other for any economic (including, without limitation, loss of revenues, profits, contracts, business or anticipated savings), special, indirect, incidental, exemplary, punitive or consequential losses or damages or loss of goodwill in any way whether such liability is based on tort, contract, negligence, strict liability, product liability or otherwise arising from or relating to this Proposal or resulting from the use or the inability to use the Services or Equipment, if applicable to this Proposal, or the performance or non-performance of the Services or Equipment, if applicable. It is the responsibility of the Customer to insure itself in this regard if it so desires. The liability limit of Utility Service Co., Inc. and its affiliate companies under this Proposal, whether based in contract, warranty, tort (including negligence), strict liability, product liability or otherwise shall not exceed the price that the Customer agrees to pay Utility Service Co., Inc. in this Proposal. O. GOVERNING LAW AND DISPUTE RESOLUTION This Proposal and these Terms shall be construed in accordance with the laws of the state of Georgia without regard to the conflict of law principle. In the event of a dispute concerning this Proposal, the complaining Party shall notify the other Party in writing thereof. Management level representatives of both Parties shall meet at an agreed location and attempt to resolve the dispute in good faith. Should the dispute not be resolved within sixty (60) days after such notice, the complaining Party shall seek remedies exclusively through arbitration. The seat of arbitration shall be the federal district court closest to the location where the Services were performed or are scheduled to be performed, and the rules of arbitration will be the Commercial Arbitration Rules of American Arbitration Association, which are incorporated herein by reference into this Section O. © 2023 Utility Service Co., Inc. CONFIDENTIAL Page 5  PROPOSAL 524 NC Hwy 125, Roanoke Rapids, NC 27870 Phone: (800) 828-0876 Fax: (252) 535-1777 www.tankcare.net Date: 09/25/2024 Proposed Submitted To: Project & Job Location: The Town of Chesapeake Beach 350,000 Gallon Richfield Station Water Tank P.O. Box 400 New Logo(s) Chesapeake Beach, MD 20732 Southern Corrosion Inc. agrees to provide all the labor, equipment, and materials needed to complete the following: 1) New Logo on 1 side of Tank Shell Wall: a) Pressure wash all exterior surfaces where logo will be applied using 4,000 psi or higher-pressure washers. b) Coordinate with the Owner as to where the logo will be on the tank. c) Layout the logo design shown below onto one side of the water. d) Paint the logo design onto the tank using one coat of a fluoropolymer paint. Place a check mark next to the desired items to be completed while onsite. Any selections will be added to total below. ____ Install the logo onto an additional side of the tank using the same scope of work listed above. Additional ($10,297) Eighteen Thousand Two Hundred Thirteen Dollars and ---------------------- Total - $18,213.00 xx/100 Southern Corrosion Inc. All work to be completed in a workman like manner according to standard practices. Any alteration or deviation from specifications quoted involving extra cost will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry sufficient property insurance. Southern Corrosion Inc. will supply workman’s compensation Pricing Good For: 30 Days Payment Terms: Net 30 days insurance, general insurance, builders risk insurance, and pollution liability insurance. Acceptance of Proposal – The above price, specifications, and conditions are satisfactory and are hereby accepted. Southern Corrosion Inc. is hereby authorized to do work as specified. Please sign date below and email or fax a copy back to our office. Authorized Signature & Title: Print Name: Date of Acceptance:  Proposal from UTILITY SERVICE CO., INC. 535 Gen. Courtney Hodges Blvd · P O Box 1350 · Perry, GA 31069 Toll-free: 855-526-4413 | Fax: 478-987-2991 usgwater.com Date: 02/06/24 Submitted by: Rob Mourlas Local Phone: (410) 443-1429 SFID: 77717 MP / CS Asset: Entity Proposal Submitted To (“Customer”): Phone Number: Fax Number: Town of Chesapeake Beach (410) 257 2230 Street Address: Description of Work to be Performed: 8200 Bayside Drive New Logo City: State: Zip Code: Asset Name: Chesapeake Beach MD 20732 Richfield Station Tank Accounts Payable Contact Name: Email: Job Site Address: Holly Kamm Wahl hwahl@chesapeakebeachmd.gov 25 Greenspring Drive - Chesapeake Beach - MD Job Contact (Inspection Reports): Email: County / Parish: Asset Size: Asset Style: Jay Berry jberry@chesapeakebeachmd.gov Calvert 400K Hydropillar Utility Service Co., Inc. agrees to provide all labor, equipment, and materials needed to complete the following: Please see attached Exhibit(s), which are incorporated herein by reference: 1. Exhibit A – Scope of Work 2. Exhibit B – Terms and Conditions Please sign and date this proposal and fax one copy to our office. Eleven Thousand Four Hundred Nin-------------------------------------------------------00 /100 Dollars $ 11,409 .00 Payment to be made as follows: Payment Due in Full Upon Completion of Work – plus all applicable taxes Remittance Address: Utility Service Co., Inc., P O Box 207362, Dallas, TX 75320-7362 This Proposal, together with its Exhibit A – Scope of Work and Exhibit B - Terms and Conditions, and any additional exhibits that Utility Service Co., Inc. and the Customer agree to incorporate and attach to this Proposal (collectively, this "Proposal") constitutes the entire and exclusive agreement between Utility Service Co., Inc. (which for purposes herein shall collectively include its affiliate companies) and Customer (collectively, the “Parties”). This Proposal may be withdrawn by Utility Service Co., Inc. at any time prior to acceptance. Customer assents to the terms and conditions in Exhibit B and agrees that the terms and conditions in Exhibit B shall govern with respect to this Proposal and the services provided by Utility Service Co., Inc. No additional or conflicting terms or conditions included in any purchase order, hyperlink, acknowledgement or invoice of Customer not expressly incorporated into this Proposal shall be binding on the Parties or this Proposal. Note: This proposal shall expire automatically Authorized Ninety (90) days following the date of this Proposal. USCI Signature Acceptance of Proposal The prices, scope of work, and terms and conditions of this Proposal are satisfactory and are hereby accepted. Payment will be made by Customer to Utility Service Co., Inc. as set forth herein. Is Customer Exempt from Sales Tax? No Yes If Exempt, please provide Sales Tax Exemption Certificate. Fiscal Year Beginning Month Customer Signature Date of Acceptance Printed Name FOR INTERNAL USE ONLY SFID: CN: SO: MP / CS PN: © 2023 Utility Service Co., Inc. CONFIDENTIAL Page 1  Proposal from UTILITY SERVICE CO., INC. 535 Gen. Courtney Hodges Blvd · P O Box 1350 · Perry, GA 31069 Toll-free: 855-526-4413 | Fax: 478-987-2991 usgwater.com Exhibit A – Scope of Work Miscellaneous Repairs 1. A date shall be coordinated by both parties for the Owner to drain the tank. 2. Areas where the logo is to be applied will be cleaned using low pressure power washing equipment to prepare surfaces for coatings. 3. Design and Prepare template(s) for logo to be approved by town prior to application. Pricing is based on rendering already provided by owner. 4. Application of (1) approved logo to side of the tank. Exact location to be coordinated with tank owner. Logo coatings to be compatible with the existing coating system. 5. Coordinate with owner upon completion to have the tank filled and put back into service. *** This price is for a single logo on one side of the tank. If a second logo is added to the opposite side, please add $5,711.00 *** *** This price is good through 1/30/2025 *** © 2023 Utility Service Co., Inc. CONFIDENTIAL Page 2  PROPOSAL 524 NC Hwy 125, Roanoke Rapids, NC 27870 Phone: (800) 828-0876 Fax: (252) 535-1777 www.tankcare.net Date: 09/25/2024 Proposed Submitted To: Project & Job Location: The Town of Chesapeake Beach 350,000 Gallon Chesapeake Village Water Tank P.O. Box 400 Exterior Wash Chesapeake Beach, MD 20732 Southern Corrosion Inc. agrees to provide all the labor, equipment, and materials needed to complete the following: 1) Exterior Work: a) Pressure wash all exterior surfaces using 4,000 psi or higher-pressure washers. Total - $15,070.00 Fifteen Thousand Seventy Dollars and ----------------------xx/100 Southern Corrosion Inc. All work to be completed in a workman like manner according to standard practices. Any alteration or deviation from specifications quoted involving extra cost will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry sufficient property insurance. Southern Corrosion Inc. will supply workman’s compensation Pricing Good For: 30 Days Payment Terms: Net 30 days insurance, general insurance, builders risk insurance, and pollution liability insurance. Acceptance of Proposal – The above price, specifications, and conditions are satisfactory and are hereby accepted. Southern Corrosion Inc. is hereby authorized to do work as specified. Please sign date below and email or fax a copy back to our office. Authorized Signature & Title: Print Name: Date of Acceptance: To: The Honorable Mayor and Town Council From: Holly Wahl, Town Administrator Subject: Agreement to connect to public services Date: October 3, 2024 I. BACKGROUND: The Town received an agreement to connect to public water services for two homes with failed wells at 3331 CHESAPEAKE BEACH RD and 3315 CHESAPEAKE BEACH RD. II. RECOMMENDATION: It is recommended that the Town Council consider a payment plan for these two homes at no interest rate as an established hardship. To: The Honorable Mayor and Town Council From: Holly Wahl, Town Administrator Subject: Chesapeake Beach Water Reclamation Treatment Plant (CBWRTP) Instrumental and Control Work to upgrade the Siemens PLC System to Allen-Bradley Date: October 4, 2024 I. BACKGROUND: Chesapeake Beach Water Reclamation Treatment Plant (CBWRTP) Instrumental and Control Work to Upgrade Siemens PLC System to Allen-Bradley. The project was posted publicly on eMMA Marketplace Advantage Sourcing Project:(#BPM045763), in print media and on the Town website. The bid was sent directly to bidders registered within the service category cost code within the State of MD. A pre-bid meeting was held at the Treatment Plant on September 3rd at 10:00 AM. Sealed proposals were received at Town Hall on October 1, 2024, at 9:00 AM and opened for public view in the Town Council chambers. One proposal was received from E-Merge/Gray Matter II. PROPOSALS: A single proposal was received from E-Merge/Gray Matter in the amount of $202,606. This project was budgeted at $180,000. Town staff is currently reviewing the proposal and considering re-bidding this project based on the low response and over budget proposal received. III. RECOMMENDATION: It is expected that Town staff will rebid this project and not bring it forward for a recommendation for Town Council award at the October 22, 2024, Town Council meeting. To: The Honorable Mayor and Town Council From: Holly Wahl, Town Administrator Subject: Chesapeake Beach Water Reclamation Treatment Plant (CBWRTP) HVAC Unit Replacement RFP Date: October 4, 2024 I. BACKGROUND: The Town of Chesapeake Beach released for the project "Chesapeake Beach WRTP HVAC Unit Replacement". The RFP was posted publicly on eMMA Marketplace Advantage Sourcing Project:(#BPM045764), in print media and on the Town website. The bid was sent directly to bidders registered within the service category cost code within the State of MD. A pre-bid meeting will be held at the Treatment Plant on September 3rd at 11:00 AM. Sealed proposals were received at Town Hall on October 1, 2024, by 9:15 AM with sealed proposals opened in public in the Town Council chambers. One proposal was received from Alliance Trade Services. II. PROPOSALS: A proposal was received from Alliance Trade Services in the amount of $92,385.32. The project was budgeted at $110,000. Town staff are working with the bidder to seek further clarification on the breakdown of materials vs. labor for the project. III. RECOMMENDATION: It is expected that Town staff will bring forward a recommendation on this project at the upcoming Town Council meeting. To: The Honorable Mayor and Town Council From: Holly Wahl, Town Administrator Subject: Flygt and Hidrostal Installation at the CBWRTP Date: October 3, 2024 I. BACKGROUND: As part of the Return Activated Sludge (RAS) Pump Replacement project, we are performing a trial period of the two proposed pumps from Sherwood-Logan (Flygt) and Envirep (Hidrostal). As these pumps are both from different manufacturers from the currently installed pumps, some modifications to the piping and concrete pads will need to be performed. Three contractors were consulted for providing quotes; DSI Inc., Johnston Construction, and Hills Motors. These three contractors have been utilized for work in the Plant in the past. We received quotes from DSI and Johnston, with Hills declining to provide a quote as this work is not work they normally perform and would have utilized sub-contractors to complete. The total cost from DSI to install the two pumps for the trial was $24,191.90 ($12,300.50 for the Hidrostal and $11,891.40 for the Flygt). The total cost for Johnston Construction to install the two pumps for the trial was $26,192.07 ($13,511.96 for the Hidrostal and $12,680.11 for the Flygt). The Flygt pump is expected to be received around the middle of October, and the Hidrostal is expected around the 21st of October. This will allow time for installation of the Flygt pump to be completed, before starting work on the Hidrostal installation. Both contractors require advance approval of the quotes in order to order parts for the work. Following the end of the trial and selection of the replacement pump, additional work will be performed by the initial contractor for the installation of the selected pump to replace the remaining two RAS pumps. It is recommended that we utilize DSI for the work as they had the lower cost for the work. The current project is budgeted at $120,000. The proposed costs for the three (3) pumps from Sherwood-Logan is $57,324, and from Envirep is $57,537. The total pump installation costs for DSI for this project would be $48,792.90 if we went with the Hidrostal pump (trial cost for installation of one Hidrostal and one Flygt, then purchase of two Hidrostals). The total pump installation costs for DSI for this project would be $47,974.70 if we went with the Flygt pump (trial cost for installation of one Hidrostal and one Flygt, then purchase of two Flygts). There will be lost cost for the installation of one of the pumps for trial, to then be removed. There was no other option to get a trial of these two similarly priced pumps, to ensure that we are getting the best piece of equipment for our application. II. RECOMMENDATION: Town staff expects to recommend the Town Council authorize a contract with DSI. .  23-Sep-24 *** SERVICE INVOICE *** Johnston Construction Company Job Name: Town of Chesapeake Beach Flygt Pump Install Service Date: Job Number: 2024.S044-2 Service State: MD Customer: Town of Chesapeake Beach Customer PO: TBD Description: JCC's proposal includes the removall of the existing RAS pump and installing a Flygt pump. Labor include the removal of the existing pump, installation of a new pad for the pump and discharge base 90. The new pump and base will be anchored with SS anchors using Dewalt AC100+Gold. Piping will be modified using EBAA series 2100 restrained flange adapters and a 6" spool piece cut to fit. Pipe is to be cement lined and epoxy primed. During the installation the over head pipe will be supported with lumber. JCC assumes the valves are operational and can be used to isolate each pump individually. JCC excludes any painting, electrical or bypass work that is required for the job. Item Tax Unit Number Description Y/N Unit Quantity Cost Amount A. Labor 2 Mechanical Foreman Hr 40 $97.50 3,900.00 4 Mechanic Hr 40 $92.50 3,700.00 B. Material 1 Supplies ($20 per 8hrs of labor) LS 1 $200.00 200.00 2 80lbs Quickrete High Strength Y Ea 8 $5.31 42.48 3 Anchors+Epoxy Y Ea 8 $24.22 193.76 4 6" EBAA 2100 Retrained Flange Adapter Y Ea 2 $183.25 366.50 5 6" x 2' Long Spool Piece Y Ea 1 $525.45 525.45 6 4" Red rubber gasket Y Ea 1 $4.85 4.85 7 6" Red rubber gasket Y Ea 2 $5.95 11.90 8 8" Red rubber gasket Y Ea 1 $7.95 7.95 9 4" Hardware kit Y Ea 1 $20.80 20.80 10 6" Hardware kit Y Ea 2 $24.00 48.00 11 8" Hardware kit Y Ea 1 $24.00 24.00 12 Concrete Form Material/Lumber Y Ea 1 $150.00 150.00 C. Equipment 1 Van Hr 40 $10.00 400.00 E. Support 1 Project Manager Hr 4 $95.00 380.00 2 Project Manager Pickup Truck Hr 4 $10.00 40.00 ------------------------ Small Tool Allowance 5% of Labor $7,600.00 380.00 Use Tax 6% of Mat'l $1,395.69 83.74 ------------------------ Subtotal 10,479.43 ------------------------ Performance Bond 1.50% of Price NA ------------------------ Subtotal 10,479.43 ------------------------ Overhead 10% 1,047.94 ------------------------ Total Cost 11,527.37 ------------------------ Profit 10% 1,152.74 ------------------------ Total Price 12,680.11 ============== Printed: 9/23/2024 at 2:50 PM F:\03-Service\1 Service Quotes\2024 JCC Service Quotes\S044 Town of Chesapeake Beach Install Trial Pumps\2024.S044 Flygt JCC Service Estimate  23-Sep-24 *** SERVICE INVOICE *** Johnston Construction Company Job Name: Town of Chesapeake Beach Hydrostal Pump Install Service Date: Job Number: 2024.S044-1 Service State: MD Customer: Town of Chesapeake Beach Customer PO: TBD Description: JCC's proposal includes the removall of the existing RAS pump and installing a Flygt pump. Labor include the removal of the existing pump, installation of a new pad for the pump and discharge base 90. The new pump and base will be anchored with SS anchors using Dewalt AC100+Gold. Piping will be modified using EBAA series 2100 restrained flange adapters and a 6" spool piece cut to fit. Pipe is to be cement lined and epoxy primed. During the installation the over head pipe will be supported with lumber. JCC assumes the valves are operational and can be used to isolate each pump individually. JCC excludes any painting, electrical or bypass work that is required for the job. Item Tax Unit Number Description Y/N Unit Quantity Cost Amount A. Labor 2 Mechanical Foreman Hr 40 $97.50 3,900.00 4 Mechanic Hr 40 $92.50 3,700.00 B. Material 1 Supplies ($20 per 8hrs of labor) LS 1 $200.00 200.00 2 80lbs Quickrete High Strength Y Ea 8 $5.31 42.48 3 Anchors+Epoxy Y Ea 8 $24.22 193.76 4 8" x 6" Eccentric Reducer Y Ea 1 $681.70 681.70 5 6" EBAA 2100 Retrained Flange Adapter Y Ea 2 $183.25 366.50 6 6" x 2' Long Spool Piece Y Ea 1 $525.45 525.45 7 4" Red rubber gasket Y Ea 1 $4.85 4.85 8 6" Red rubber gasket Y Ea 2 $5.95 11.90 9 8" Red rubber gasket Y Ea 1 $7.95 7.95 10 4" Hardware kit Y Ea 1 $20.80 20.80 11 6" Hardware kit Y Ea 3 $24.00 72.00 12 8" Hardware kit Y Ea 1 $24.00 24.00 13 Concrete Form Material/Lumber Y Ea 1 $150.00 150.00 C. Equipment 1 Van Hr 40 $10.00 400.00 E. Support 1 Project Manager Hr 4 $95.00 380.00 2 Project Manager Pickup Truck Hr 4 $10.00 40.00 ------------------------- Small Tool Allowance 5% of Labor $7,600.00 380.00 Use Tax 6% of Mat'l $1,091.94 65.52 ------------------------- Subtotal 11,166.91 ------------------------- Performance Bond 1.50% of Price NA ------------------------- Subtotal 11,166.91 ------------------------- Overhead 10% 1,116.69 ------------------------- Total Cost 12,283.60 ------------------------- Profit 10% 1,228.36 ------------------------- Total Price 13,511.96 ============== Printed: 9/23/2024 at 2:50 PM F:\03-Service\1 Service Quotes\2024 JCC Service Quotes\S044 Town of Chesapeake Beach Install Trial Pumps\2024.S044 Hidrostal JCC Service Estimate To: The Honorable Mayor and Town Council From: Holly Wahl, Town Administrator Subject: Light up the Town Electrical Date: October 4, 2024 I. BACKGROUND: The Town of Chesapeake Beach released a proposal for "Light up the Town Electrical Services". Information related to this RFP was posted publicly on eMMA Marketplace Advantage Sourcing Project: (#BPM045899) and sent directly to bidders registered within the service category cost code within the State of MD. A pre-bid meeting was held at the Town Hall on September 3rd at 9:00 AM. Sealed proposals were received in Town Hall on September 24, 2024, at 10:00 AM. II. SCOPE OF SERVICES: Figure 1: Map of service areas. To view the online map with areas identified please visit bit.ly/lightupTOCB Establish electrical connections, test electrical connections and maintain electrical connections throughout the display time frame for the following: Items for display: a. Snowflakes with lights 25, varying in size from 3 foot to 4 foot b. Garland 2000 linear feet with lights. Note: some garland has lights and RGB c. 5 crabs display with LED lighting d. 1 angel display with flying doves e. 2 flag bears with LED lighting f. 2 soldiers drumming with LED lighting g. Wreaths 90 with lights h. Self-standing displays of varying size, with and without animation and description 50 i. Patriotic Christmas Tree installed in the median of MD RT 260 in front of the American Legion j. Anchor lights along the Fishing Creek bridge k. Interior small Christmas tree at Town Hall l. Exterior Crab pot Christmas tree at Town Hall m. Exterior Crab basket Christmas tree at Town Hall III. PROPOSALS: The Town received one proposal from the current provider of services, Wires, Inc. IV. RECOMMENDATION: Town staff plans to recommend that Town Council consider authorizing a contract for services with Wires, Inc. To: The Honorable Mayor and Town Council From: Holly Wahl, Town Administrator Subject: Light up the Town Labor Date: October 4, 2024 I. BACKGROUND: The Town of Chesapeake Beach released an RFP for "Light up the Town Labor Services". Information related to this RFP was posted publicly on eMMA Marketplace Advantage Sourcing Project:(#BPM045901) and sent directly to bidders registered within the service category cost code within the State of MD. A pre-bid meeting was held at the Town Hall on September 3rd at 9:00 AM. Sealed proposals were received in Town Hall on October 2, 2024, at 10:00 AM and opened publicly in Town Council chambers. II. SCOPE OF SERVICES: Figure 1: Map of service areas. To view the online map with areas identified please visit bit.ly/lightupTOCB Set up lighting displays throughout Town as described below and hand wrap decorative trees throughout Town.  Items for display: a. Snowflakes with lights 25, varying in size from 3 foot to 4 foot b. Garland 2000 linear feet with lights. Note: some garland has lights and RGB c. 5 crabs display with LED lighting d. 1 angel display with flying doves e. 2 flag bears with LED lighting f. 2 soldiers drumming with LED lighting g. Wreaths 90 with lights h. Self-standing displays of varying size, with and without animation and description 50 i. Patriotic Christmas Tree installed in the median of MD RT 260 in front of the American Legion j. Anchor lights along the Fishing Creek bridge k. Interior small Christmas tree at Town Hall l. Exterior Crab pot Christmas tree at Town Hall m. Exterior Crab basket Christmas tree at Town Hall III. PROPOSALS: The Town received one proposal for services from the current provider of services, Windmill Farms. IV. RECOMMENDATION: Town staff plans to recommend that the Town Council consider authorizing a contract to Windmill Farms for Light up the Town labor services.