City Council

Chesilhurst School District July 19, 2021 Board Agenda Monday, July 19 · 7:00 – 11:00pm Google Meet joining info Video call link: https://meet.google.com/wko-qvrd-aou Or dial: (US) +1 617-675-4444 PIN: 221 309 517 0172# More phone numbers: https://tel.meet/wko-qvrd- aou?pin=2213095170172  CHESILHURST SCHOOL DISTRICT SHIRLEY B. FOSTER ELEMENTARY SCHOOL CHESILHURST, NJ 08089 Agenda for July 19, 2021 Executive Session – (None) Regular Meeting – 7:00 PM Jordan Lyles, President 1. CALL TO ORDER 2. FLAG SALUTE 3. SUNSHINE NOTICE Jordan Lyles, President The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meeting of the public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Chesilhurst Borough Board of Education has caused notice of this meeting to be published by having the date, time and place advertised in the Courier Post, and posted in the school and at borough hall. 4. ROLL CALL Jaime Ocasio Board Member Roll Call Mr. Lyles Mr. Harmon Mrs. Saylor Mrs. Barney Mr. Medley Mr. Garnett Mrs. Ortiz Was a quorum established? Yes__ No_____ Also Present: 5. BUSINESS OFFICE REPORTS A. Motion to approve the Regular and Executive Minutes for June 25, 2021 Board Member Motion Second Roll Call Mr. Lyles Mr. Harmon Mrs. Saylor Mrs. Barney Mr. Medley Mr. Garnett Mrs. Ortiz B. Motion to approve the Board Payment Approval List for July 2021 Board Member Motion Second Roll Call Mr. Lyles Mr. Harmon Mrs. Saylor Mrs. Barney Mr. Medley Mr. Garnett Mrs. Ortiz C. Motion to approve the Business Administrator to pay bills as necessary during the months of July and August 2021. Board Member Motion Second Roll Call Mr. Lyles Mr. Harmon Mrs. Saylor Mrs. Barney Mr. Medley Mr. Garnett Mrs. Ortiz D. Motion to approve the 2021/2022 Anticipated contracts to be renewed, awarded, or to expire during the school year- Pursuant to PL 2015, Chapter 47 the Chesilhurst Board of Education intends to renew, award, or permit to expire the following contracts previously awarded by the board of education. These contracts are, and have been, in full compliance with all state and federal statutes and regulations; in particular, New Jersey Title 18A:18. et. seq, NJAC Chapter 23, and Federal Uniform Administrative Requirements 2CFR, Part 200.  Compliance with new contracts, not listed here, will be addressed prior to board acceptance of contracts that the Board awarded and memorialized in their board minutes during the past 12 months, ending June 30 that were in excess of the quote threshold or the board plans to approve in the ensuing school year that we anticipate will be in excess of the quote threshold. Advertising – Newspapers, Attorney, Broadband Services, including Internet, Community Notification Systems, Electric – Repairs under Time and Material, Energy, Engineer, E-Rate Consultant, Financial Accounting Software, Facility Maintenance Software, HVAC Controls, HVAC Services and Repairs under Time and Material Basis, Insurance Agent – General Insurance – ie Health, Property and Casualty, Workers Compensation, Network and IT Support, Plumbing Services and Repairs under Time and Material Basis, School Boards Association, Security and Fire Alarm Monitoring, Technology Services including Website, Telecommunications, Transportation Services, Tuition. Board Member Motion Second Roll Call Mr. Lyles Mr. Harmon Mrs. Saylor Mrs. Barney Mr. Medley Mr. Garnett Mrs. Ortiz E. Motion to appoint Orlando L. Chandler as the Qualified Purchasing Agent, pursuant to N.J.S.A. 18A:18A-3(a), and authorizes him to award contracts for all goods and services, maintaining the current bid and quote thresholds of $44,000 and $6,600 respectively, for the period beginning July 1, 2021 to June 30, 2022. Board Member Motion Second Roll Call Mr. Lyles Mr. Harmon Mrs. Saylor Mrs. Barney Mr. Medley Mr. Garnett Mrs. Ortiz 6. OTHER INFORMATION A. Motion to cancel the August 16, 2021 Regular Board Meeting and that a notice be advertised and posted properly in the Borough Hall and School and website Board Member Motion Second Roll Call Mr. Lyles Mr. Harmon Mrs. Saylor Mrs. Barney Mr. Medley Mr. Garnett Mrs. Ortiz 7. PUBLIC COMMENTS: A. Motion to open the meeting to the public for all general comments. (3 Minutes) Board Member Motion Second Roll Call Mr. Lyles Mr. Harmon Mrs. Saylor Mrs. Barney Mr. Medley Mr. Garnett Mrs. Ortiz B. Motion to close meeting to public. Board Member Motion Second Roll Call Mr. Lyles Mr. Harmon Mrs. Saylor Mrs. Barney Mr. Medley Mr. Garnett Mrs. Ortiz C. Motion to go into Executive Session Board Member Motion Second Roll Call Mr. Lyles Mr. Harmon Mrs. Saylor Mrs. Barney Mr. Medley Mr. Garnett Mrs. Ortiz D. Motion to close Executive Session Board Member Motion Second Roll Call Mr. Lyles Mr. Harmon Mrs. Saylor Mrs. Barney Mr. Medley Mr. Garnett Mrs. Ortiz 8. ADJOURNMENT Motion to adjourn the meeting at ______ Board Member Motion Second Roll Call Mr. Lyles Mr. Harmon Mrs. Saylor Mrs. Barney Mr. Medley Mr. Garnett Mrs. Ortiz Respectfully submitted, Orlando L. Chandler School Business Administrator NEXT MEETING Monday, September 20, 2021, 7:00 PM