Board of Registrars

City of Chicopee, Massachusetts Registrars of Voters y Hall Annex – 274 Front Street – Chicopee, MA 01013 l: (413) 594-1550 Fax: (413) 594-1554 e-mail jsurdyka@chicopeema.gov Janina Surdyka Registrar (copy of the minutes of the meeting) December 17, 2015 Jacqueline DuBois, Chairperson of the Board of Registrars, called the meeting to order at 4:00 p.m. Present: Jacqueline A. DuBois, Alfred W. Kendall, Edward A. Rybak and Janina Surdyka Minutes of the November 19, 2015 meeting were reviewed and approved as presented by the Clerk. Correspondence: - Office of Jury Commissioner – 2016 Prospective Juror List - Election Division – Street List Inserts - Election Division – Presidential Primary Nomination Papers Motion was made, seconded, and carried to place correspondence on file and to make prospective Juror List available for inspection by members of the public upon request. Clerk’s Report: Office staff completed voter registration changes received at polling locations on Election Day and is combining active and inactive registration records in order to streamline registration process to prepare for conducting the annual City Census and the February 10, 2016 voter registration deadline for the March 1, 2016 Presidential Primary. Registration statistics (including address and party affiliation changes) for the month of November are as follows: Registered in the office 32 Received from the RMV Registered by mail 42 Registered at public-assistance agencies Registered online Received from other City/Town Halls Deleted from voter registration roll (moved, died or in response to confirmation notice) Since July 1, 2015 the Department collected $9,034.25 from passport applications and spent $12,297.55 for photo ink and paper, Priority Postage, 7 calendars, receipt books, 2 reams of business paper and $10,500.00 transferred to Special Services for conducting the Annual City Census. The present balance of this account is $124,582.75. The annual passport certification and eligibility report was completed on December 16 and forwarded to the Boston Passport Agency. Report shows that Department accepted 848 new passport applications in the last federal fiscal year. Motion was made, seconded, and unanimously approved to accept the Clerk’s report as presented. Old Business: none New Business: the following action was taken by the members of the Board: - Motion was made by Mr. Rybak, seconded by Mr. Kendall and carried to appoint Mr. Robb Strycharz of 85 Hafey Street as our census taker - Motion was made by Ms. Surdyka, seconded by Ms. DuBois to seek two volunteers from Senior Tax Work Off Program for opening and sorting 2016 Census mailing. Motion passed by unanimous voice vote. - On the motion of Ms. Surdyka, seconded by Mr. Rybak, members of the Board unanimously approved spending $469.45 for inserts to the census questionnaires with information to voters regarding their enrollment in one of the four MA political parties and their eligibility of voting only on the ballot in that party. Next meeting of the Board was scheduled for February 10, 2016 for the purpose of registering new voters for the March 1, 2016 Presidential Preference Primary. Meeting adjourned at 4:55 p.m. Respectfully submitted, Janina Surdyka, Clerk of the Board