Board of Registrars

City of Chicopee, Massachusetts Registrars of Voters y Hall Annex – 274 Front Street – Chicopee, MA 01013 l: (413) 594-1550 Fax: (413) 594-1554 e-mail jsurdyka@chicopeema.gov Janina Surdyka Registrar (copy of the minutes of the meeting) April 1, 2016 Jacqueline DuBois, Chairperson of the Board of Registrars, called the Annual Meeting of the Board to order at 9:00 a.m. Present: Jacqueline A. DuBois, Alfred W. Kendall, Edward A. Rybak, Janina Surdyka Minutes of the February 24, 2016 meeting were reviewed and approved as presented by the Clerk. Correspondence: - Election Division – Early Voting – draft regulations for review - Central Voter Registry – change of address enhancement from RMV - Chicopee Memorial Day Parade Committee Members reviewed the proposed regulations and provided some suggestions. Clerk’s Report: The following nomination papers were received by the Department and have their signatures verified pending the Board’s certification: Name/Party Office District # of Nom. # of # of Valid Affiliation Papers Signatures Signatures D- Jose F. Tosado Rep. in General Court 9th Hampden 2 38 33 D- Nicholas Cocchi Sheriff Hampden 9 157 135 D- Mary E. Hurley Governor’s Council 8th District 34 220 191 D- Jeffrey S. Morneau Governor’s Council 8th District 19 135 90 Registration statistics (including address and party affiliation changes) for the month of March are as follows: Registered in the office 86 Received from the RMV 237 Registered by mail 43 Registered at public-assistance agencies 60 Registered online 111 Received from other City/Town Halls 4 Deleted from voter registration roll (moved, died or in 117 response to confirmation notice) Department certified 255 regular and 3 specially qualified voter applications for the March 1, 2016 Presidential Primary and updated voters’ history of 12,502 residents who cast their ballots on Primary Day (as required by MGL Ch. 51, Sec. 37A.) Office staff is currently processing census information received after the February 10 voter registration deadline. 25180 records are updated so far. Since July 1, 2015 the Department collected $18,375.70 from passport applications and spent $12,348.45 for photo ink and paper, priority postage, 7 calendars, receipt books, 4 reams of business paper, staples, post-its, 4 mouse pads and $10,500.00 transferred to Special Services for conducting the Annual City Census. The present balance of this account is $133,924.20. Motion was made, seconded, and unanimously approved to accept the Clerk’s report as presented. Old Business: Clerk informed members of the Board that she is in contact with the IT Dept. regarding purchasing new multifunctional copier/printer/fax/scanner. New Business: Motion was made, seconded and unanimously approved that Nomination Papers be certified as presented by the Clerk. The annual election took place with the following results: Motion was made, seconded and carried to place the name of Jacqueline DuBois in nomination for the Chairperson of the Board. Motion was made, seconded and unanimously approved to close nominations and Jacqueline DuBois was elected as chairperson of the Board. Motion was made, seconded and unanimously approved to re- appoint Janina Surdyka as Clerk of the Board. Motion was made and seconded that Assistant Registrars Barbara Galindo and Colleen Aberdale be reappointed for another 1 year term. Motion carried by unanimous voice vote. Good of the Department: Clerk of the Board expressed her gratitude for the assistance she received from our GIS Coordinator Michelle Santerre, in identifying new streets and printing supporting maps for the Block Boundary Suggestion Project requested by the US Census Bureau. Next meeting of the Board was scheduled for May 12 for the purpose of certifying Nomination Papers for the September 8, 2016 State Primary. Meeting adjourned at 10:00 a.m. Respectfully submitted, Janina Surdyka Clerk of the Board