Board of Registrars

City of Chicopee, Massachusetts Registrars of Voters City Hall Annex – 274 Front Street – Chicopee, MA 01013 Tel: (413) 594-1550 Fax: (413) 594-1554 e-mail jsurdyka@chicopeema.gov Janina Surdyka Registrar (copy of the minutes of the April 3, 2017 meeting) Meeting of the Board of Registrars of Voters was called to order at 9:00 a.m. Present: Jacqueline A. DuBois, Alfred W. Kendall, Edward A. Rybak, Janina Surdyka Minutes of the February 27, 2017 meeting were reviewed, approved as presented by the Clerk, and placed on file. Correspondence: - John Barr – Project Manager, Office of SOC – Block Boundary Suggestion Program Verification - Central Voter Registry – System Upgrades - Passport Services – Off-site training Motion was made, seconded, and carried to place correspondence on file and to provide assistance to the U.S. Census Bureau in reviewing block boundary lines in preparation for 2020 Census. Clerk’s Report: The following nomination papers have been submitted to the Department and have their signatures verified pending the Board’s certification: Office Candidate Number of Number of Number of Valid Nom. Papers signatures Signatures Councilor At-Large Gerard (Jerry) A. Roy 2 91 75 School Com. At-Large Chester J. Szetela 2 68 63 Registration statistics (including address and party affiliation changes) for the months of February and March are as follows: Registered in the office 31 Received from the RMV 503 Registered by mail 83 Registered at public-assistance agencies 38 Registered online 21 Received from other City/Town Halls 5 Deleted from voter registration roll (moved, died or in 207 response to confirmation notice) During this fiscal year the Department collected $16,243.90 from passport applications and spent $13,695.78 for labels, business paper, camera paper and ribbons, priority stamps, pens, pencils, and print cartridge. Additionally, $11,000.00 was transferred to the Department Special Services Account. The present balance of this account is $141,580.74. Motion was made, seconded, and unanimously approved to accept the Clerk’s report as presented. Old Business: Clerk informed members of the Board that Mr. Robert W. O’Neill, a second participant of the Volunteer Tax Work-off Program, completed his service hours as of March 6, opening and sorting census mail, identifying vacant properties and pre-addressing affidavits of voter registrations. New Business: members of the Board took the following action: - Motion was made by Mr. Rybak, seconded by Mr. Kendall and carried that Nomination Papers be certified as presented by the Clerk The annual election took place with the following results: Motion was made, seconded and carried to place the name of Jacqueline DuBois in nomination for the Chairperson of the Board. Motion was made, seconded and unanimously approved to close nominations and Jacqueline DuBois was elected chairperson of the Board. Motion was made, seconded and unanimously approved to re- appoint Janina Surdyka as Clerk of the Board. Motion was made and seconded that Assistants Registrar Barbara Galindo, Anna Kaczor and Denise Buckel be reappointed for another 1 year term. Motion carried by unanimous voice vote. Clerk informed members of the Board that on March 23, she together with Michelle Santerre, GIS Director, attended Local Update of Census Addresses Workshop sponsored by Secretary Galvin’s office. Presentation included new 9-1-1 emergency call system, maintaining complete and accurate master address list, and our participation in Local Update of Census Addresses (LUCA) starting in July, 2017. Good of the Department: members of the Board decided to ask for support of Director of Human Resources in upgrading pay scale for our Assistants Registrar since their positions have been significantly underfunded for a long time as compared with surrounding communities. Next meeting of the Board was scheduled for May 18 for the purpose of certifying Nomination Papers. Meeting adjourned at 10:05 a.m. Respectfully submitted, Clerk of the Board