City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES November 20, 2012 At 7:00 PM Call To Order: President Brett Foster called the meeting to order and Ms. Hartley gave the prayer. President Foster called for the roll call and the members of the Town Council were present or absent as follows: Present: Brett Foster Absent: Jerry Cook Kay Hartley Eric Hayden Dennis Schrumpf President Foster declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director Keith Bryant, Town Engineer Paul Utterback, Storm Water Management Board President Approval of Prior Minutes: Town Council Meeting Minutes, November 7, 2012, 7:00 PM – Mr. Cook made a motion to approve the Town Council Meeting minutes for November 7, 2012 with minor corrections. Mr. Schrumpf seconded, motion passed. Approval of Agenda: Mr. Schrumpf made a motion to approve the agenda as presented. Mr. Cook seconded, motion passed. Approval of Claims: Mr. Hayden inquired about the claim from McCrumb for the Park’s Department. Ms Unger pulled the claim and stated it was for a furnace. The Council reviewed and discussed the claim. Mr. Foster stated that when there was an issue like this, the department head should notify their liaison. Ms. Hartley made a motion to approve the claims as presented. Mr. Cook seconded. Mr. Hayden asked Ms. Unger to follow up with Charlie on the claim for the furnace. Motion passed. Petitions by Citizens: Chantel Dane addressed the Council concerning the lighting at the intersection of Stringtown and Voss Hiatt. Ms. Dane stated that since the path was completed there was a lot more foot traffic and at night it is extremely dark. She stated she has almost hit a couple of people turning onto Voss Hiatt to get to her addition, which is Wareham’s Pond. Pat Comer had addressed this issue with Duke Energy. The Town does not own the land on the east side of Stringtown, it would also take two poles because of the span for the wiring and the Town would have to pay for one of the poles and then the cost of electricity. Ms. Dane said that there are several lighting issues with the new path. Mr. 1  Comer stated he is going to talk to Duke about changing out the light on the west side of Voss Hiatt and Stringtown to a larger pole light. Mr. Foster stated that this was a public safety issue and those always have top priority. There was a discussion, and Mr. Comer and Chief Hildebrand will review the situation and get back with the Council. David Cage addressed the Council concerning Community Park and the problem he had with traffic between his house and the park. Mr. Cage stated that since the Town closed the drive the problems he was having had gone away. Mr. Cage stated he wanted to thank the Council, the parks department and the police department for attending to this problem. President’s Report: 1. President Foster distributed holiday cards to the Department Heads that were present and thanked them for their service to the Town this year. 2. President Foster appointed Mr. Munoz to attend Hamilton County Alliance restructuring meeting in Fishers on November the 27th from 9:00 to 3:00 to represent the Council 3. President Foster appointed Mr. Schrumpf and Mr. Munoz to attend the HAND, Inc. meeting on December 13th at 11am where HAND is going to consider a Housing Needs Assessment for Hamilton County. Council Committee Reports: Nothing Legal Counsel Report-John Culp: Mr. Culp was not available. Cicero/Jackson Township Plan Commission Report-Mr. Munoz Mr. Munoz informed the Council that the Plan Commission has been very busy and that they have had a good year. Town Engineer Report-Mr. Keith Bryant-Mr. Bryant 1. Jackson Street Pedestrian Walkway – Mr. Bryant reiterated the fact that the Town received the additional funding from the MPO and TE for the Jackson Street Pedestrian Pathway. Mr. Bryant stated that United was still working on some design changes and they were still waiting to hear from Duke regarding moving the lighting. Mr. Bryant stated that there is a new utility coordinator for INDOT and he has offered to assist if needed with regard to Duke. United will be meeting with him next week. Mr. Bryant stated that United is still moving ahead to rebid the project in the spring. 2. Stringtown Pike Walkway – Mr. Bryant stated that the path is open for use. The contractor is finishing up on the grading. When that is complete the project will be substantially complete. United will do an inspection and provide a punch list which will probably not be able to be completed until spring. 3. ADA Transition Plan – Mr. Bryant informed the Council that the plan is moving forward. Mr. John Culp, Mr. Aaron Culp, Ms. Unger, Mr. Comer, and Mr. Munoz met on Monday to answer the question required on the Title VI questionnaire. Mr. Aaron Culp is working with INDOT to get this completed correctly. Mr. Comer and Mr. Bryant met this evening to review some items with regard to streets. Mr. Bryant stated that the plan would be completed by the end of the year. 4. I & I – Mr. Bryant stated that he and Mr. Comer reviewed the issues remaining with I & I problems from the study that was completed. United should have a plan and estimated costs back to the Council by the end of the year. The Council will then be able to address the plan and allot funding as available. 2  a. Mr. Comer stated that the Indiana Academy had addressed the issues the Council had requested with regards to I & I at their facilities. They sent a letter to the Council President regarding what they had completed. b. Mr. Schrumpf noted that there was an article in the IACT newsletter addressing the issue that cities and towns were having with utility companies. It appears that this is an issue across the board. Old Business: Nothing. New Business: Council To Consider Ordinance 11-20-2012-1 An Ordinance Establishing Operating Budgets For Water Company and Wastewater Treatment Company. Ms. Unger informed the Council that on the Wastewater budget under the Improvement Fund Mr. Comer added an item for Capital Improvements for the UV System repairs in the amount of $70,000. Mr. Hayden made a motion to approve Ordinance 11-20-2012-1 An Ordinance Establishing Operating Budgets For Water Company and Wastewater Treatment Company. Mr. Cook seconded, motion passed. Council To Appoint Title VI Coordinator. Mr. Cook made a motion to appointed Ms. Unger to be the Town’s Title VI Coordinator. Ms. Hartley seconded, motion passed. Miscellaneous Mr. Foster informed the Council that Mr. Crandley, Cicero’s attorney for the ALS issue, is preparing the final document for the Settlement Agreement and Release of All Claims. When he receives this he will distribute to the Council for approval at the next meeting and request permission to sign. Comments By Citizens There were none. Signatures on Official Documents! Motion To Adjourn: Ms. Hartley made a motion to adjourn. Mr. Cook seconded, motion passed. Signatures on Official Documents! __________________________ Brett S. Foster – President 3 __________________________ Jerry G. Cook- Vice-President __________________________ Sylvia Kay Hartley _______________________ Eric C. Hayden __________________________ Dennis D. Schrumpf Attested: __________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on December 4th, 2012 at 7:00 PM at the Cicero Town Hall. 4