City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES July 1, 2014 At 7:00 PM Call To Order: President Dennis Schrumpf called the meeting to order and led the Pledge of Allegiance. Ms. Hartley gave the prayer. President Schrumpf called for the roll call and the members of the Town Council were present or absent as follows: Present: Dennis Schrumpf Absent: Jerry Cook Brett Foster Kay Hartley Eric Hayden President Schrumpf declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Steve Peachey, Fire Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Kelleigh Fagan, Attorney Dan Strong, Cicero/Jackson Township Plan Commission President Paul Utterback, President Storm Water Management Board Approval of Agenda: Mr. Schrumpf added to New Business the Maintenance Agreement for the Warning Siren. Mr. Foster made a motion to approve the Agenda as amended. Mr. Cook seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, June 17, 2014, 7:00 PM – Ms. Hartley inquired about the comment regarding fishing off of the old bridge on the causeway. There was a discussion and Chief Hildebrand stated that our ordinances do not allow fishing off of the bridge. Ms. Hartley made a motion to approve the June 17, 2014 Town Council Meeting Minutes with an amendment to fishing off of the Bridge. Mr. Foster seconded, motion passed. Approval of Claims: Mr. Hayden inquired as to who needed a new heating and cooling unit. Chief Peachey stated that they need one at the fire station as it was 14 years old. Ms. Hartley inquired about the auto repair and Chief Peachey said that it was covered by insurance. Mr. Cook made a motion to approve the claims as presented. Ms. Hartley seconded, motion passed. Petitions by Citizens: There were none. 1 President’s Report: President Schrumpf stated that the Council needed to have a Budget meeting. It was decided to have it on July 10th at 7:00 pm instead of the Staff Meeting. Each department will schedule a time to meet with the Council individually. Council Committee Reports: There were none. Legal Counsel Report-Aaron Culp: 1. Mr. Culp distributed an ordinance for the Council’s review to Adopt Certain Measures to Comply with National Flood Insurance Program Regulations. Mr. Culp stated that he and Ms. Fagan have been working on this. There is a copy of the ordinance, notes on the changes that were made to the current ordinance and information on the federal regulations. Mr. Culp stated that the Council could review these documents and the ordinance could be placed on the July 15th agenda. 2. Mr. Culp informed the Council that he and Ms. Unger have been working on a required report for Underground Storage Tanks, of which the Town has two. The Town has to have $1,000,000 insurance or apply for state insurance in which case the Town has to show they can pay the deductible if there would be an event. With the state insurance program the Town is covered for $2,000,000. The deductible is estimated to be $30,000. The Town is not currently covered for the $2,000,000 by the Town’s Insurance Policy except there is $50,000 in its policy for pollutant cleanup and removal but not sure if it is available to use for the deductible. Ms. Unger will check on this with the Insurance Company. The other least expensive option is to have Umbaugh write a letter to the State stating that the Town can cover the deductible in case of an event. Mr. Culp stated that the report was due July 7th but IDEM has given a 30 day extension. Mr. Cook made a motion to allow Ms. Unger to contact Umbaugh if necessary to write a letter, the cost not to exceed $400.00. Mr. Foster seconded, motion passed. Cicero/Jackson Township Plan Commission Report-Mr. Munoz 1. Mr. Strong stated that he didn’t have anything but Mr. Munoz needed to update the Council on an issue. 2. Mr. Munoz addressed the Council concerning Cicero Capital, LLC Project at the Waterfront. Mr. Munoz stated that the State has issued a stop work order until they have a meeting with all parties involved. Mr. Munoz stated that they have met with Cicero Capital, LLC numerous occasions to discuss the issues. Cicero Capital, LLC has not complied with any of the requests. There is not a complete accurate set of plans for the project. Mr. Munoz stated that they have made every effort to work with Cicero Capital, LLC but have no response from them. The meeting will be Tuesday, July 8th at 2:30 pm at the State House. There is to be no work until this meeting has occurred. Mr. Munoz stated that an anonymous complaint went to the State and now it is in the State’s hands. Mr. Culp added that he has had discussions with Mr. Munoz and that now that the State has stepped in it is out of our hands. Mr. Culp stated that Cicero Capital LLC has treated the Building Codes as if they were optional. The Town does not have the ability to bend the law. Mr. Strong stated that Mr. Munoz and Chief Peachey have gone out of their way to work with Cicero Capital, LLC. Town Engineer Report-Mr. Keith Bryant – Mr. Bryant was not in attendance but submitted a written report, see following page. Mr. Comer stated that the Council needed to act on the option of installing sod and an erosion control blanket instead of seeding, as outlined in # 1 of the engineer’s report. 2 After reviewing the report and a brief discussion Mr. Hayden made a motion to approve the sod and erosion control blanket in place of the seeding on the west side not the east. Mr. Cook seconded, motion passed. 3 Old Business: There was none. New Business Council To Consider Warning Siren Maintenance Agreement. Mr. Schrumpf inquired if this is the same company we have used in the past and was told it was. The amount of the Agreement was $350.00. Mr. Foster made a motion to approve the agreement for Warning Siren Maintenance and allow Mr. Schrumpf to sign. Mr. Cook seconded, motion passed. Miscellaneous 1. Chief Hildebrand stated that they intend to use the new walkway on July 4th and hope to be able to keep a path to the north side for access if necessary. Chief Hildebrand stated that the causeway would be closed during the fireworks for safety purposes. 2. Mr. Comer informed the Council that while milling Jackson Street near the United Methodist Church the paving base disintegrated and they had to put down a new base. The bill will be slightly higher than the proposal because of this. Comments from the Public There were none. Signatures on Official Documents! Mr. Foster made a motion to adjourn the Town Council Meeting. Mr. Cook seconded. Motion to adjourn passed. __________________________ Dennis D. Schrumpf – President __________________________ Sylvia Kay Hartley- Vice-President __________________________ Jerry G. Cook __________________________ Brett S. Foster _______________________ Eric C. Hayden Attested:__________________________ Jan Unger, Clerk Treasurer Note: The Next Cicero Town Council Meeting will be on Tuesday, July 15, 2014 @ 7:00 PM at the Cicero Town Hall. 4