City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES April 7, 2015 At 7:00 PM Call To Order: President Kay Hartley called the meeting to order and led the Pledge of Allegiance. Mr. Schrumpf gave the prayer. President Hartley called for the roll call and the members of the Town Council were present or absent as follows: Present: Brett Foster Absent: Chad Amos Kay Hartley Eric Hayden Dennis Schrumpf President Hartley declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Steve Peachey, Fire Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Chris Rowlett, United Engineering Council To Consider Proposals For Dock Repair And Relocation. Ms. Hartley stated that the Parks Department has received three quotes for moving the Public Access Docks. Deaton’s quote was $6,500; Watercraft Boat Docks, Shawn Jones, was $6,100 and LakeMaster Inc., Kevin Grim was $10,615. Mr. Cambre also received a quote from Watercraft Boat Docks, who originally installed the docks, for making repairs caused by ice at both the Public Access Docks and Red Bridge. These repairs will mostly be covered by insurance minus the deductible. Ms. Hartley stated that she was looking for approval to proceed with Watercraft Boat Docks for the repair and for moving of the Docks. Mr. Hayden stated that he thought we were getting quotes for both the moving and repairs from all companies. Mr. Cambre stated that he had other verbal quotes for repairs but they were all higher. The moving and the repair needed to be kept separate because the moving was being paid out of TIF and the repair out of Park and Insurance. Mr. Cambre stated that he only needed one quote for the repair from the original installer. Mr. Foster made a motion to approve Watercraft Boat Docks to move and repair the docks. Mr. Amos seconded, motion passed. Approval of Prior Minutes: Town Council Executive Session Memorandum, February 25, 2015 at 7:00 PM and March 17, 2015 at 6:00 PM – Mr. Schrumpf made a motion to approve the Executive Session Memorandum for February 25th, 2015 and for March 17, 2015. Mr. Amos seconded, motion passed. Page 1 of 4  Town Council Meeting Minutes, March 17, 2015 7:00 PM – Mr. Foster made a motion to approve the March 17, 2015 Minutes. Mr. Schrumpf seconded, motion passed. Approval of Agenda: Mr. Amos made a motion to approve the agenda as presented. Mr. Foster seconded, motion passed. Approval of Claims: Mr. Hayden made a motion to approve the claims as presented. Mr. Amos seconded, motion passed. Petitions by Citizens: 1. There were none. President’s Report: 1. President Hartley stated that she had nothing. Council Committee Reports: Fireworks Discussion – Fire Chief Peachey addressed the issue of where the fireworks were going to be shot off from this year. Chief Peachey stated that the barges we have used in the past are off the lake and may not be back in time for the fireworks. Chief Peachey said that he and Major Hunter met with the Lights Over Morse Lake Committee and reviewed what could be done in lieu of using the barges. Chief Peachey explained that there had to be a 350 foot safety area away from the setup. He had a diagram showing different options all of which affected the seating areas. If they use the public walkway, it would be shut down for the entire day. If they use the street they would load trailers someplace else with the fireworks and then move them into position around 8- 8:30 pm, closing the street at that time. Transportation for the trailers would be the biggest issue with that option, but they have some ideas both to the east and west. Chief Peachey stated that the preferred position would be on the walkway but they understood that the Council was reluctant to close it and were concerned about damage to the walk. Chief Peachey said that they have protective coverings that they could put over the walk and railing. Mr. Schrumpf stated that he preferred the barge if it became available and the trailer as the second option. Mr. Amos agreed. Council went with that consensus. Legal Counsel Report-Aaron Culp: 1. Mr. Culp stated that he did not have anything. Cicero/Jackson Township Plan Commission Report-Mr. Munoz. 1. Mr. Munoz informed the Council that he would have the first quarter report to them at the next meeting. Town Engineer Report-Mr. Keith Bryant – 1. Hidden Bay Waterline Replacement – Open Bids for the Hidden Bay Waterline Replacement – The Council received one bid for the Hidden Bay Waterline project. The Bid was from C.A.T. Excavating Inc. They bid as follows: a. Base Bid Option 2 – D.I. Pipe $575,432.00 b. Mandatory Alternate No. 1 – Option No 1B – D.I. Pipe $ 38,250.00 c. Mandatory Alternate No. 2 – Cul-De-Sacs Only $ 62,670.00 d. Mandatory Alternate No. 3 – Entire Project Except Timberline $ 77,450.00 2. Mr. Foster made a motion to take the bid under advisement. Mr. Amos seconded, motion passed. Page 2 of 4 Old Business: Council To Consider Resolution 03-03-2015-1 Comprehensive Plan. Mr. Schrumpf made a motion to untable. Mr. Foster seconded, motion passed. Mr. Foster stated that he thought that the Comprehensive Plan was very well done. Ms. Hartley stated that there were some areas that she had concerns about and that she and Mr. Munoz have spoken and some of the items were explained. Mr. Foster made a motion to approve Resolution 03-03-2015-1 Comprehensive Plan. Mr. Amos seconded, motion passed. Council To Consider Ordinance 03-17-2015-1 Zoning Ordinances. Mr. Munoz stated that the ordinance was sent out for review. Mr. Munoz stated that the new ordinance addressed wind turbines and the sign ordinance. The new ordinance makes it easier for small businesses to get their signs. Mr. Munoz stated that they still had to go through aesthetic review for other items. Mr. Amos made a motion to approve Ordinance 03-17-2015-1 Zoning Ordinances. Mr. Hayden seconded, motion passed. Council To Give President & Council Permission To Sign Statement From Insurance Company For Repairs Of Marina Docks. Ms. Hartley reviewed the Statement as to Full Cost of Repair or Replacement Under the Replacement Cost Coverage from EMC, the Town’s Insurance company. Ms. Hartley stated that the repair estimate was $17,554 less deductible and depreciation. The insurance company will pay $14,856. Mr. Cambre stated that the depreciation amount of $1,698 could be collected at the end of the project with a supplemental claim and proper documentation. Mr. Amos made a motion to approve signing the Statement from the Insurance Company for the two dock repairs. Mr. Foster seconded, motion passed. New Business Council To Consider Resolution 04-07-2015-1An Ordinance To Establish The Town of Cicero/Jackson Township Development Fee Schedule. Mr. Munoz stated that the Fee Schedule has been taken out of the Zoning Ordinance and made its own document. Mr. Hayden inquired if any of the fees were increased. Mr. Munoz stated that they were not. Mr. Munoz stated that the square footage on small structures was changed. Mr. Hayden made a motion to approve Resolution 04-07-2015- 1An Ordinance to Establish the Town of Cicero/Jackson Township Development Fee Schedule. Mr. Schrumpf seconded, motion passed. Council To Consider Resolution 04-07-2015-2 Transfers For Plan. Mr. Munoz was asked what and where the training was he was transferring money for. Mr. Munoz stated it was to finish his certifications and it was in Nashville, TN. Mr. Amos made a motion to approve Resolution 04-07-2015-2 Transfers for Plan. Mr. Foster seconded, motion passed. Page 3 of 4 Council To Consider Resolution 04-07-2015-3 A Resolution Clean Communities. Mr. Amos made a motion to approve Resolution 04-07-2015-3 A Resolution Clean Communities. Mr. Schrumpf seconded, motion passed. Council To Consider Approval To Dispose Of Excess Property. Ms. Hartley stated that this was to dispose of 3 old generators. Mr. Culp stated that there was not value and that they could be scrapped. Mr. Amos made a motion to approve the Disposal of the 3 generators. Mr. Schrumpf seconded, motion passed. Miscellaneous 1. Ms. Hartley informed the Council that Deen Rogers with Umbaugh will be at the April 16, 2015 Staff Meeting to review the Water and Wastewater Financial Management Reports with the Council. 2. Chief Peachey informed everyone that HB 1433 had been pulled from Committee. This bill has a section on mandatory oversight by Counties over municipal budgets. Comments By Citizens 1. There were none. Signatures on Official Documents! Motion To Adjourn: Mr. Schrumpf made a motion to adjourn. Mr. Foster seconded, motion passed. Signatures of Cicero Town Council: __________________________ Sylvia Kay Hartley - President __________________________ Brett S. Foster - Vice-President __________________________ Chad B. Amos __________________________ Eric C. Hayden _______________________ Dennis D. Schrumpf Attested: __________________________ Jan Unger, Clerk Treasurer The next Cicero Town Council Meeting will be on April 21, 2015, at 7:00 PM at the Cicero Town Hall. Page 4 of 4