City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES July 7, 2015 At 7:00 PM Call To Order: President Kay Hartley called the meeting to order and led the Pledge of Allegiance and Ms. Unger gave the prayer. President Hartley called for the roll call and the members of the Town Council were present or absent as follows: Present: Kay Hartley Absent: Brett Foster Chad Amos Eric Hayden Dennis Schrumpf President Hartley declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Steve Peachey, Fire Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Nicole Buskill, Town Attorney Paul Utterback, Storm Water Management Board President Approval of Agenda: Mr. Hayden made a motion to approve the agenda as presented. Mr. Amos seconded, motion passed. Public Hearing On Additional Appropriation For Parks Department Ms. Hartley stated that the proposed Additional Appropriation was to improve parking at Red Bridge Park, install a cement apron at the Park office, and replace the roof on the pool house. Mr. Schrumpf made a motion to open the Public Hearing. Mr. Amos seconded, motion passed. Ms. Hartley inquired if there were any questions from the public. Mr. Jim Schneider inquired if there were plans to improve the tennis courts. Mr. Cambre stated not at this time. Mr. Schrumpf made a motion to close the Public Hearing. Mr. Foster seconded, motion passed. Mr. Hayden inquired about the funds being available. Mr. Schrumpf stated that there were funds available and it would draw down the reserves but it has been discussed with Ms. Unger. Mr. Hayden stated that during the 3 on 3 basketball games on the 4th it was brought to his attention that the basketball goals needed to be replaced. Mr. Foster stated that the bathrooms also needed to be addressed as there was an issue with them during the festival and they had to be closed. Mr. Cambre stated that he and Mr. Bowman were working on a solution by having Lights Over Morse pay someone to be a monitor. Mr. Cambre stated that they have the same problems at both Community and Red Bridge Page 1 of 4  parks. Ms. Hartley stated that she and Mr. Schrumpf made the decision to close the bathrooms on the 4th. Council To Consider Ordinance 07-07-2015-1 Additional Appropriation For Parks Department. Ms. Hartley read Ordinance 07-07-2015-1 by name and title. Mr. Schrumpf made a motion to approve Ordinance 07-07-2015-1 Additional Appropriation for Parks Department. Mr. Amos seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, June 16, 2015, 7:00 PM –Mr. Amos made a motion to approve the June 16, 2015 Town Council Meeting Minutes. Mr. Foster seconded, motion passed. Approval of Claims: Mr. Hayden inquired about the transfer of funds to the Underground Storage Tank Liability Fund. Ms. Unger explained that this was to cover the Town’s portion of liability in case there was an incident and would allow us to be in the State’s liability for cleanup. The Town passed the Ordinance last year and this is implementing that ordinance. Mr. Hayden made a motion to approve the claims as presented. Mr. Foster seconded, motion passed. Petitions by Citizens: 1. Peter Wenzel, 50 Legend Ct., addressed the Council requesting to install a gravel drive in the easement by his mobile home. Mr. Wenzel described what he would like to do and showed a diagram of where he wanted to install the drive and explained that he wanted to later install a carport. The Council discussed this and Mr. Munoz stated that this was the first time he had heard about the carport. Mr. Munoz stated that what Mr. Wenzel needed to do was to apply for a drive cut and then get a permit for an accessory building. Mr. Munoz stated that Mr. Wenzel needs to go back to the Plan Commission. President’s Report: Ms. Hartley stated that she had nothing this evening. Council Committee Reports: There were none. Legal Counsel Report-Aaron Culp: Mr. Culp stated that he had nothing. Cicero/Jackson Township Plan Commission Report: Mr. Munoz gave an update on the property at 59 S. Harrison (77 Harrison) Street and informed the Council that he is working with Mr. Culp on several issues. Town Engineer Report-Mr. Keith Bryant: Mr. Bryant was not available. 1. Update on Hidden Bay a. Mendenhall & Associates to Discuss 1st Draw on OCRA Funds – Colleen Freeman addressed the 1st Pay Application from C.A.T. in the amount of $349,021.80. Ms. Freeman stated that they are going to request the full amount from the OCRA Funds and that she has a document for Ms. Hartley to sign with that request. Mr. Haydon made a motion to approve the payment of $349,021.80 from the OCRA Funds and to allow Ms. Hartley to sign the request. Mr. Foster seconded, motion passed. Ms. Unger inquired about the retainage and Ms. Page 2 of 4  Freeman stated that it would be left in the grant. Ms. Freeman stated that it could take a couple of weeks for the Town to receive the money. b. Mr. Comer stated that C.A.T. lost a week due to weather but they are still on schedule. 2. Downtown Revitalization Project – Ms. Freeman distributed a copy of the Downtown Revitalization Planning Application to Ms. Unger and Mr. Munoz. Ms. Freeman informed the Council that the application has been submitted and that the Town should hear if they are funded in approximately 45 days. Old Business: Council To Hear Update On SR 19 Project. 1. Mr. Amos informed the Council that he is still waiting to hear from the State on their plans. Mr. Amos stated that he and Mr. Comer assessed the parking places along SR 19. Mr. Hayden inquired if the Council has determined if they were going to have four foot sidewalks or five foot sidewalks. Mr. Amos stated the State will be doing four foot. There was a discussion and it seemed like the Town should do five foot sidewalks to comply with the construction standards, which would not pose any problems since there would not be any connections to the four foot sidewalks installed by the State. Mr. Culp stated that he thought the Town was going to get a bid for both and see what the difference was. There was further discussion and it was decided that it would be discussed at a later date. New Business Miscellaneous 1. There was nothing. Comments By Citizens 1. Jim Schneider reminded everyone that the Morse Lake Waterways Association would do their annual water cleanup on July 18th from 8-Noon. Mr. Schneider thanked Mr. Comer and Mr. Cambre’s departments for their help with this project. 2. Mr. Foster thanked everyone involved for the assistance and help with the July 4th celebration. Signatures on Official Documents! Motion To Adjourn: Mr. Amos made a motion to adjourn. Mr. Foster seconded, motion passed. Signatures of Cicero Town Council: __________________________ Sylvia Kay Hartley - President Page 3 of 4 __________________________ Brett S. Foster - Vice-President __________________________ Chad B. Amos __________________________ Eric C. Hayden _______________________ Dennis D. Schrumpf Attested: __________________________ Jan Unger, Clerk Treasurer The next Cicero Town Council Meeting will be on July 21, 2015, at 7:00 PM at the Cicero Town Hall. Page 4 of 4