City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES August 18, 2015 At 7:00 PM Call To Order: President Kay Hartley called the meeting to order and led the Pledge of Allegiance and Mr. Schrumpf gave the prayer. President Hartley called for the roll call and the members of the Town Council were present or absent as follows: Present: Kay Hartley Absent: Eric Hayden Brett Foster Chad Amos Dennis Schrumpf President Hartley declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Steve Peachey, Fire Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Keith Bryant, Town Engineer Paul Utterback, Storm Water Management Board President Approval of Agenda: Mr. Schrumpf made a motion to approve the agenda. Mr. Foster seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, August 4, 2015, 7:00 PM – Ms. Unger stated that the requested change under Petitions by Citizens was made on the original document. Mr. Amos made a motion to approve the minutes. Mr. Schrumpf seconded, motion passed. Approval of Claims: Mr. Schrumpf made a motion to approve the claims as presented. Mr. Amos seconded, motion passed. Petitions by Citizens: 1. David Feltner – Mr. Feltner stated that he lived at 99 N. Byron Street and a couple of years ago a storm damaged the utility pole. Duke replaced the pole and moved their utilities but Frontier has never moved their lines and removed the poles. Duke ran over the Railroad sign and it was not repaired properly. Mr. Feltner stated that he felt that they have had enough time to complete both jobs. Mr. Amos stated that these utilities were not Cicero’s but they could look into it. Mr. Foster suggested that Mr. Culp write a letter requesting the job be completed. 2. Mr. Feltner stated that he likes living in Cicero and that he has found the staff to be extremely nice, helpful, professional, and have treated him well. He stated that as a Page 1 of 5  governing body they should be proud of their employees. Mr. Feltner stated that he did not want to be just a complainer and that he thought he should give credit when due. President’s Report: Ms. Hartley reminded everyone that there would be another session of Title VII of the Civil Rights Act of 1964 training on August 24th at 6:30 pm. Ms. Hartley stated that she attended the Training on August 17th and found it to be very informative. Council Committee Reports: 1. Event Committee –Police Chief Hildebrand stated he had nothing this evening. Legal Counsel Report-Aaron Culp Mr. Culp stated he had nothing this evening. Cicero/Jackson Township Plan Commission Report: Mr. Munoz informed the Council that he has sent out some violation letters and is getting back some responses. Town Engineer Report-Mr. Keith Bryant: Mr. Bryant reviewed the following: 1. SR 19/Brinton Street – Mr. Bryant distributed plan sheets for the SR 19 sidewalks the Town will be replacing and the Brinton Street curbs and street improvements. Mr. Bryant stated that these will bid out separately. INDOT plans to begin the SR 19 project in September and end approximately November 13th. Mr. Bryant stated that the Town’s request for bids had to be advertised twice seven days apart and seven days prior to the date the bids will be received. Mr. Bryant stated that September 7th is the earliest the Town could receive bids, which is a holiday, so he suggested September 8th. Two of the Council present could attend that day and two could not. They will try to contact Mr. Hayden and see if he could attend. The Special Town Council meeting to open bids was scheduled for September 8th at 7:00 pm. The Department Head meeting for September 10th will be delayed by 15 minutes so that the Town Council can meet and award the bids for these two projects. Mr. Bryant stated that if it was okay with the Council he would have an alternate bid to complete these projects in the spring. Council was good with that. 2. Update on Hidden Bay – Mr. Bryant stated that United would be giving the contractor a substantial completed document. There would still be a punch list to complete which would include paving. He will be contacting CAT to ask them to send someone back to do some road repair caused by the rain. CAT is currently working on an emergency in Wabash but is still within their contract time. CAT will be back in Cicero on August 31st to finish the service lines. 3. UV Filter system at Wastewater Plant – Mr. Bryant informed the Council that the bid documents were out. Currently they only have one request for documents. The Council will accept bids at the September 1st meeting. Old Business: Council To Hear Update On SR 19 Project. Mr. Amos stated that he thought everything was covered under the Engineer’s Report. Page 2 of 5 Council To Consider Sending Out Request For Proposals For SR 19 And Brinton Street Sidewalks. The consensus of the Council was to advertise for proposals. Council To Discuss Proposal For Town Hall. Mr. Foster stated that it appeared with the approval of the Redevelopment Commission that TIF money could be used to support payment for a new Town Hall. Mr. Foster distributed information for the Council to review. Mr. Foster stated that the proposal by Diversified Municipal Finance Corporation was for a 28-30 year lease. Mr. Foster stated that there were still over 20 years left on each of the two TIF Districts. There was discussion regarding whether or not the Town needed to bid out the Town Hall project. Mr. Pitman stated in an e-mail that he wasn’t sure and would have to look into this further. Mr. Culp agreed with Mr. Pitman’s comments about bidding the project. Mr. Foster stated that with the lease the debt would not go against our bonding ability. Mr. Foster would like to proceed with the design as there would be no charge from Diversified to move that portion along. Mr. Foster stated that there would not be any impact to tax payers if TIF Funds were used. Ms. Unger inquired about just using TIF Funds as she thought the Town would try to retain the expiring tax rate to fund this and supplement with TIF Funds. Mr. Foster stated that he would prefer to use the tax rate for the fire truck. Some further research needs to be done but Mr. Foster thought everything looked good to move forward. New Business Council To Consider Ordinance 08-18-2015-1 2016 Salary Ordinance. Mr. Amos made a motion to approve the 2016 Salary Ordinance. Mr. Schrumpf seconded, motion passed. Council To Consider Ordinance 08-18-2015-2 Stop Sign Enforcement. Mr. Schrumpf made a motion to approve Ordinance 08-18-2015-2 Stop Sign Enforcement. Mr. Foster seconded, motion passed. Council To Consider Resolution 08-18-2015-3 Transfer Of Funds For Fire. Mr. Foster made a motion to approve Resolution 08-18-2015-3 Transfer Of Funds For Fire. Mr. Schrumpf seconded, motion passed. Council To Consider 2016 Holiday Schedule for the Town of Cicero. Mr. Schrumpf made a motion to approve the 2016 Holiday Schedule for the Town of Cicero. Mr. Amos seconded, motion passed. Council To Consider Approving Lease For Payloader For Utilities. Mr. Comer informed the Council that he has spoken with Mr. Culp regarding the lease purchase of a payloader for utilities. Mr. Culp stated that because the specs were different and that the CAT offered by McAllister’s had everything Mr. Comer needed and the John Deere did not, Mr. Comer could choose the one that best fit his needs. Mr. Comer informed the Council that he preferred the CAT. Mr. Schrumpf made a motion to Page 3 of 5  approve the lease purchase of the CAT payloader from McAllister. Mr. Amos seconded, motion passed. Council To Discuss Cameras On Causeway And At Parks, Morse Landing Sidewalks Or Multi-use Path And Main Street Path and Intersection At Jackson and Main Streets. Mr. Amos stated that he was not against the new Town Hall but that he thought there were some other projects that needed to be considered in making the decision for a new Town Hall. Mr. Amos stated that the intersection at Main Street and Jackson was extremely busy and he was concerned about pedestrian traffic in that area. He thinks this is a more important project. Mr. Munoz said that this intersection was being addressed through the Downtown Revitalization Plan. Mr. Amos stated that sidewalks or a path should be installed on Main Street to continue the Stringtown Pike path. Mr. Amos also informed the Council that he has been approached by several Morse Landing residents that said they would like to have a path on Morse Landing Drive. Mr. Amos stated that the Town did not receive the grant for the cameras on the Jackson Street Pedestrian Walkway but he thought the Town needed to keep this project in mind. Mr. Foster stated that it would be at least six months before the Town would have to pay anything on the Town Hall and that would allow some time to do other things. Police Chief Hildebrand reminded the Council that each department turned in a list of priorities for capital needs and that the Council has not addressed those needs with the department heads yet and he did not want them to get lost. Ms. Unger was directed to provide a new list of capital needs to the Council. Miscellaneous 1. Mr. Amos informed the Council that he has spoken with Mr. Bryant about using the Town’s portion of the sidewalks on SR 19 as part of the ADA requirements. Mr. Bryant was directed to modify the ADA Plan to include SR 19. Comments By Citizens There were none. Signatures on Official Documents! Motion To Adjourn: Mr. Foster made a motion to adjourn. Mr. Amos seconded, motion passed. Signatures of Cicero Town Council: __________________________ Sylvia Kay Hartley - President __________________________ Brett S. Foster - Vice-President __________________________ Chad B. Amos Page 4 of 5 __________________________ Eric C. Hayden _______________________ Dennis D. Schrumpf Attested: __________________________ Jan Unger, Clerk Treasurer The next Cicero Town Council Meeting will be on September 1, 2015, at 7:00 PM at the Cicero Town Hall. Page 5 of 5