City Council

s4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES Tuesday, May 17, 2016 At 7:00 PM Call To Order: President Brett Foster called the meeting to order. Mr. Foster led the Pledge of Allegiance and said the prayer. Mr. Foster called for the roll call and the members of the Town Council were present or absent as follows: Present: Brett Foster Absent: Chad Amos Chris Lutz Rusty Miller Craig Penwell Mr. Foster declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director David Hildebrand, Police Chief Lance Overholser, Fire Chief Paul Munoz, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Keith Bryant, Town Engineer Approval of Agenda: Mr. Foster stated that we would be addressing New Business before Old Business. Mr. Lutz asked to add a discussion on NRG to Miscellaneous. Mr. Amos made a motion to approve the agenda as amended. Mr. Miller seconded, motion passed. Approval of Prior Minutes: Town Council Executive Session Memorandum, May 4, 2016, 6:00 PM - Mr. Amos made a motion to approve the Executive Session Memorandum. Mr. Lutz seconded, motion passed. Town Council Meeting Minutes, May 4, 2016, 7:00 PM - Mr. Lutz made a motion to approve the Town Council Meeting Minutes of May 4, 2016. Mr. Amos seconded, motion passed. Approval of Claims: Mr. Amos made a motion to approve the Claims as presented. Mr. Miller seconded, motion passed. Petitions by Citizens: There were none. President’s Report: 1. President Foster stated that he had a proclamation to read for honoring Hamilton Heights Girl Scout Troop #1318 proclaiming May 21, 2016 as Hamilton Heights Girl Scout Troop #1318 Day. President Foster read the proclamation in full and thanked the leaders Amy Wolfe and Jennifer Templeton, for their time and effort with the Girl Scouts and for all of the community service projects their Scouts have worked on over their years. 1  2. Presentation of Citizenship Award – President Foster asked Dan and Terri Strong to come forward. President Foster stated that the Council and the citizens of the Town of Cicero would like to thank them for all of the service they have provided to the Town and the community. Both have served on commissions and committees with Mr. Strong having a long standing position on the Cicero/Jackson Township Plan Commission and BZA. They have stepped up to provide drinks and treats along with helping hands when needed. Their ownership of McDonalds in Cicero has made it the best McDonalds around. President Foster presented the Strong’s with a plaque and read the inscription: Citizenship Award presented to Dan and Terri Strong in grateful recognition of your outstanding and dedicated service to the people of the Town of Cicero. Presented this 17th day of May 2016 by the Cicero Town Council. Mr. Strong stated that it has been a pleasure to work with the Town and he and Terri will continue to do what they can. Council Committee Reports: 1. Events Committee – There was nothing. 2. Our Town Cicero (OTC) – Pocket Park. Mr. Brett Morrow addressed the Council stating that he would like to update the Council on what the OTC plans prior to discussing the Pocket Park. Mr. Morrow distributed the plans to the Town Council. The plan addressed their Mission Statement. It stated that they currently were a Not for Profit Corporation and were applying for non-profit 501c3, and it named their officers and board members. The plan included their planned annual events which include; Taste of Chocolate, February 13, 2017; Dinner Mystery Theater, April 27, 2017; Dine on the Causeway, September 10, 2016; Wicked Walk/Fall Festival, October 29, 2016; and the Tree Lighting/Christmas Festival, December 5, 2016. Mr. Morrow stated that they are also publishing the OTC Newsletter; working with the Dinner Train; helping with the Chili Competition; window decorating contest, and Nickel Plate Arts. This brought Mr. Morrow back to the idea of the Pocket Park. Mr. Morrow distributed a conceptual plan for the Pocket Park. He reviewed each page of the plan which included some photos of other communities’ features. He then discussed phasing the plan in if the Council approved. Mr. Morrow stated that Evan Smith, a landscape architect, who serves on the Promotions Team for OTC provided the plan at no charge. Mr. Morrow stated that the OTC was familiar with the Council’s plan to build a Town Hall in the future and that all of the features of the plan could be moved when that time came. Ms. Kmicikewycz stated that at this point this was only a vision but there were three possible grants that could be available to apply for if the Council approved the plan, Duke, Downtown Enhancement, and the Legacy Fund. The cost of the initial phase would be estimated at $35,000. Mr. Morrow asked for a Council member to be assigned to the OTC as their liaison. The Council will let Mr. Morrow know who that will be later. Mr. Lutz made a motion to allow the OTC to move forward with Pocket Park. Mr. Miller seconded, motion passed 3-0-1 with Mr. Amos abstaining. Legal Counsel Report- Aaron Culp: Mr. Culp stated that he had nothing. Cicero/Jackson Township Plan Commission Report-Mr. Strong: 1. Mr. Strong stated that they didn’t have anything unless the Council had some questions. Mr. Amos inquired about the lighting at the Lazy Frogg. Mr. Strong stated that they were still awaiting a reply from Duke’s engineer to setup an appointment. Town Engineer Report-Mr. Keith Bryant: Mr. Bryant reported on the following: 2  1. SR 19 Curbs and Ramps – Mr. Bryant stated that Dorsey was behind schedule because of the rain. He is currently working in Carmel. Mr. Bryant will contact INDOT. Mr. Amos suggested asking for a 30 day extension. 2. IDEM Wastewater issues – Mr. Bryant stated that the Town has received the signed approved order back from IDEM. The Town now has 30 days to put together an I & I flow study and analysis. That will need to be done prior to June 15th. The next step will be the compliance plan. New Business: Council To Consider Proceeding With Advertisement For Bids For Appropriated Street Paving Money. Mr. Amos made a motion to approve proceeding with the request for bids for the appropriated funds for the 2016 paving project. Mr. Lutz seconded, motion passed. Council To Consider Approving Clerk Treasurer Proceeding With An Additional Appropriation For The One-Time Special LOIT Distribution For Roads. Mr. Amos made a motion to approving proceeding with the appropriation for the full amount received for paving this year. Mr. Lutz seconded, motion passed. Council To Award One of Three Consultants for Parks Master Plan And Impact Impact. Mr. Amos made a notion to approve Butler Fairman & Seufert Inc. for the Parks Master Plan and Impact fee at a cost of $39,500. Mr. Miller seconded, motion passed. Council To Consider Resolution 05-17-2016-1 Transfer Of Funds For Fire Department. Mr. Amos made a motion to approve Resolution 05-17-2016-1 Transfer of Funds for the Fire Department. Mr. Lutz seconded, motion passed. Old Business: Council To Consider Moving Forward With The OCRA Grant Facades For 2017. Mr. Amos made a motion to approve proceeding with the plan to apply for the OCRA Grant for facades for 2017. Mr. Lutz seconded, motion passed. Discussion On Capital Project Priority List. Mr. Amos made a motion to table. Mr. Lutz seconded, motion passed. Council To Consider Company For The Town’s Financial Consultant For Capital Planning. Mr. Amos made a motion to approve Umbaugh for the Town’s Financial Consultant for capital planning. Mr. Lutz seconded. Mr. Foster called for a vote. Vote failed 2-2 with Mr. Foster and Mr. Amos voting aye and Mr. Lutz and Mr. Miller voting nay. Mr. Lutz made a motion to table. Mr. Amos seconded, motion passed. Miscellaneous. 1. NGR – Mr. Lutz inquired about the options to impose fines on the owners of the NRG building. Mr. Munoz stated that Mr. Culp was in negotiations with the property 3  owner and thought he was the lead on this property. Mr. Lutz stated that he thought the Plan Commission was still the oversight for the violations. It was stated that the Plan Commission, Fire and Police department were all able to do this. Mr. Culp stated that he now has permission from the property owner to work with his attorney. Mr. Amos stated that he could meet with Steve Smith, Pat Comer, and Dave Hildebrand and they would resend the violation list to Mr. Culp with a current date. Mr. Strong suggested that there be a timeline established for correcting any violations. There was a consensus to move forward with the violations. 2. Proclamation for Girl Scouts - President Foster stated that the Council did not vote on the Proclamation to the Girl Scouts. Mr. Miller seconded, motion passed. 3. Mr. Comer stated that he and Mr. Utterback would be attending the Storm Water Conference. Mr. Comer informed the Council that Hamilton County MS4 Partnership, which includes Hamilton County, City of Carmel, City of Fishers, Town of Cicero, City of Noblesville, and City of Westfield, had individual and contractor training at the Hamilton County 4-H Building. The Partnership obtained Outstanding Special Event award. Comments By Citizens There were none. Signatures on Official Documents! Motion To Adjourn: Mr. Penwell made a motion to adjourn. Mr. Lutz seconded, motion passed. Signatures of Cicero Town Council __________________________ Brett S. Foster, President __________________________ Chad B. Amos, Vice-president __________________________ Christopher J. Lutz __________________________ Robert J. Miller _______________________ Craig S. Penwell Attested: __________________________ Jan Unger, Clerk Treasurer The next Cicero Town Council Meeting will be on June 7th, 2016, at 7:00 PM at the Cicero Town Hall. 4