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City Council

Regular Meeting

Cicero, IN · February 7, 2017

AgendaMinutes

Minutes

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES Tuesday, February 7, 2017 At 7:00 PM Call To Order: President Chad Amos called the meeting to order and led the Pledge of Allegiance. Mr. Foster gave the prayer. President Amos called for the roll call and the members of the Town Council were present or absent as follows: Present: Chad Amos Absent: Brett Foster Chris Lutz Rusty Miller Craig Penwell President Amos declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Steve Smith, Assistant Fire Chief Dan Strong, Interim Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Keith Bryant, Town Engineer Paul Utterback, Storm Water Management Board President Approval of Agenda: Mr. Amos added under New Business Council to consider approving moving forward with paving bids and Street Department parking lot paving. Ms. Unger added Council to consider approving Cicero Redevelopment Bonds under Miscellanous. Mr. Culp added NRG under the Legal Council Reports. Mr. Penwell made a motion to approve the amended agenda. Mr. Foster seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, January 17, 2017, 7:00 PM – Town Council Retreat Memorandum, January 21, 2017, 8:00 AM Mr. Penwell made a motion to approve the January 17th Town Council Meeting Minutes and the January 21st Retreat Memorandum. Mr. Lutz seconded, motion passed. Approval of Claims: Mr. Lutz inquired about the Humane Society invoice and how many animals it was for, Chief Hildebrand said one. Mr. Miller made a motion to approve the Claims as presented. Mr. Penwell seconded, motion passed. Petitions by Citizens: There were none. President’s Report: 1 President Amos thanked fire and police for a good job on the NRG fire over the weekend. He heard good comments from the public on handling of this fire. Council Committee Reports: 1. OTC Report – Mr. Miller reported that the Taste of Chocolate was Monday, February 13th @ 10 West from 5 pm – 8 pm. 2. EDC Report –Mr. Foster reported that the EDC has their Mission Statement almost complete, should be ready by the next meeting. Mr. Foster stated that he has given the EDC the list of projects the Council would like for them to work on and they are getting organized to move forward on those. Mr. Amos inquired if they had the correct information for the Wi-Fi? Mr. Foster said that he was planning to get it from Ms. Unger. 3. Events Committee – Chief Hildebrand stated that the department heads were finalizing forms and they should them read next week. Legal Counsel Report- Aaron Culp: 1. Council To Consider Agreement With Church, Church, Hittle & Antrim, Attorneys For 2017 – Mr. Culp stated that the only change was date from 2016 to 2017. Mr. Foster made motion to approve the 2017 Agreement with Church, Church, Hittle & Antrim. Mr. Lutz seconded, motion passed. NRG Hearing Mr. Culp stated that this was the date set for the hearing on the NRG property per the letter sent on January 20, 2017 to the property owner. He said that the Council will serve as the Judge and the Finder of Facts. The Council will hear from the Fire Department, Police Department and the building inspector. Mr. Mark Reynolds, representing, Ashok Sethi the property owner, will then have an opportunity to state his case. The Council may confirm, modify or rescind the order. Mr. Culp stated that the property owner, the attorney for the property owner and Mr. Reynolds all have copies of the letter and electronic copies of the letter sent by him January 20, 2017. Mr. Culp stated that since the original letter was sent things have changed with the fire that occurred over the weekend. Mr. Culp stated that the letter noted that roof is failing, windows and doors are broken in addition to storage and handling of combustibles, waste, hazardous and other materials, mold and structure and foundation failure. Mr. Culp stated that he has had no direct contact with Ashok Sethi and the certified letter was returned unsigned. There was a discussion where it was determined that Mr. Sethi’s address has changed. Mr. Reynolds acknowledged that Mr. Sethi has received the information and they have had more conversation since the fire. Mr. Culp stated that the Council could declare an emergency situation or wait until March 9th to see if there is movement toward compliance. If an emergency is declared that would circumvent the Code if it is a true emergency. Mr. Culp stated that this portion of the meeting would be conducted like a hearing. The Council could ask questions of each speaker and then Mr. Reynolds would have an opportunity to ask question and address the Council. Mr. Amos inquired if there was any documentation from Mr. Sethi stating that Mr. Reynolds was his representative. Mr. Reynolds stated that nothing was in writing other than e-mails. Mr. Culp stated that it was his understanding that Mr. Sethi appointed Mr. Reynolds as his representative. Mr. Culp then called Assistant Fire Chief Steve Smith to the floor for his presentation. 2 Assistant Fire Chief Smith presented the letter to Mr. Reynolds on January 20, 2017 which Mr. Culp marked Exhibit A. He presented a copy of the January 5, 2016 Report to the Cicero Town Council on the NRG building which Mr. Culp marked Exhibit B. This report includes photos showing the extent of damage to the building; the damage caused from break-ins; the building being unsecure; mold and other hazards. Assistant Fire Chief Smith stated that the letter Mr. Culp sent on January 20, 2017 included a deadline for compliance. Assistant Fire Chief Smith stated that violations were first sited in 2011 including public safety and fire code. Compliance was met on the electric disconnection. Assistant Fire Chief Smith distributed photographs of the back one third of the building where the fire was; Mr. Culp marked this as Exhibit C. The photographs show the extent of the fire. The existing fence was connected to the burnt portion of the building. With the building gone this area is now exposed to entry. Assistant Fire Chief Smith then distributed photographs of the fire load in the remaining two thirds of the building; Mr. Culp marked these as Exhibit D. The photographs show combustibles, stacks of cardboard, boxes and crates. After the fire the department called in 1-800-boardup and had the building secured. Assistant Fire Chief Smith stated that the front glass should also be boarded up, it isn’t at this time. Assistant Fire Chief Smith stated that the existing structure is secure at this time. Mr. Culp inquired about the outstanding issues. Assistant Fire Chief Smith stated that the building would need to remain secure and that it will not be in compliance until the combustibles are removed. Mr. Culp asked if the roof was secure. Assistant Fire Chief Smith stated that the roof is not secure. Mr. Miller inquired about the existing windows that are still there. Assistant Fire Chief Smith stated that they are secure at this time. Mr. Culp inquired about the stability of the south wall which was adjacent to the fire. Assistant Fire Chief Smith stated that this wall did receive significant heat and it could have possible affected the masonry grout. Mr. Miller inquired about how a heavy wet snow could affect the building. Assistant Fire Chief Smith stated that the remaining roof could collapse. Mr. Reynolds stated that they were aware that they do need to replace the beams. Mr. Amos inquired if there was anything immediate that needed to be taken care of? Assistant Fire Chief Smith stated that under extreme condition such as a tornado or straight line winds there would be danger of airborne debris. Mr. Culp inquired about danger where the fire was. Assistant Fire Chief Smith stated that this area needed to be cleared off so as not to be a playground for anyone. He stated that there were still unstable existing beams and poles standing. Mr. Amos inquired if there were any liquid flammables. Assistant Fire Chief Smith stated that the cause of the fire is undetermined. Mr. Amos inquired if IDEM has been contacted. Assistant Fire Chief Smith stated that they have received a call from them. He said that there would need to be proper permitting to move forward with any cleanup. Mr. Miller inquired about the effect of heavy rain on the area. Assistant Fire Chief Smith stated that there would be runoff from the rain. The fire department did not put any water on the fire other than to keep is away from the remaining portion of the building and the southwest corner where the fire started. Mr. Penwell inquired about accessibility to the inside of the building. Assistant Fire Chief Smith stated that there was accessibility prior to the fire. Mr. Penwell inquired if someone could get back in the remaining building. Mr. Culp inquired what is not secure. Assistant Fire Chief Smith stated that there needed to be temporary 3 fencing on the east side until the debris is removed, there is a gate that needs repaired, and there is damage to the west wall of the existing building. Assistant Fire Chief Smith stated that they have reattached all of the Unsafe building notices to the building. Mr. Amos stated the posted notice reads that the building is unsafe and could jeopardize human life to enter, dangerous. Mr. Culp stated that no one is to enter the building. Assistant Fire Chief Smith stated there are known and unknown life risks. Mr. Amos inquired if Mr. Culp would be keeping the exhibits and Mr. Culp stated yes. Mr. Culp inquired if Mr. Reynolds had any questions. Mr. Reynolds stated he has no objection with the exhibits or Mr. Culp keeping them. Mr. Reynolds stated that he was unclear of what Assistant Fire Chief Smith meant by combustibles. Assistant Fire Chief Smith stated that he was referring to the crates, some filled with material and some are not, the cardboard, papers, etc. Mr. Reynolds stated that there were no combustible liquids in the building. Mr. Reynolds stated that the building was abandoned in the summer of 2014. They were removing the containers. Assistant Fire Chief Smith stated that in the photographs there is evidence of material other than water, such as oil or gas and that there were gas cans in the building. Mr. Culp asked Police Chief Hildebrand to comment on the police position. Chief Hildebrand stated that he reiterated what Assistant Fire Chief Smith stated. Police Chief Hildebrand stated that his number one concern is the debris and materials left after the fire. Once 1-800-boardup came in the building is secure. The garage door now has a lock on it. The other item is the windows that are not boarded up, Police Chief Hildebrand thinks they should be boarded up to eliminate potential entry. They need to clean up the fire debris and install a fence. On the south portion of the property the trees need to be cleared away from the fence so someone cannot climb a tree to gain entry, and the gate needs to be repaired. Mr. Amos stated his concerns for juveniles and or trespassers entering the property. Police Chief Hildebrand stated that it would take quite a bit of effort to gain entry into the building now; if the windows were covered then it would be completely secured. Mr. Culp inquired as to how many calls the police department has received on this property. Police Chief Hildebrand stated 3-5 times; they have caught people in the building 2-3 times. Mr. Culp inquired about property damage due to these entries. Police Chief Hildebrand stated that files have been tipped over, fires started, broken lighting tubes lighting, painted graffiti, and holes in the walls. Mr. Penwell inquired if there were any recent fires. Police Chief Hildebrand stated that there was evidence at the end of December and that windows were broken out. Since the inspection on January 5th some evidence of entry. Mr. Culp inquired about evidence of fire whether there were concerns of rubble. Police Chief Hildebrand stated that they were using this as a playground and that there are hazards existing. Mr. Penwell inquired how close the property was to the apartments. Assistant Fire Chief Smith estimated about hundred feet. Mr. Penwell inquired about lighting in the area and Assistant Fire Chief Smith stated that there was none. There is easy accessibility to the area. The trees on the south prevent easy viewing of what is happening in the area. Police Chief Hildebrand stated that with the breach in the fence the eastside is open to entry on the property. Police Chief Hildebrand stated that there are two steel doors on the west side that now have hasps on them. Mr. Lutz inquired if there was a fire, would the exits be blocked. Police Chief Hildebrand stated not to begin with but if the front doors and windows are boarded up they would be. Mr. 4 Miller inquired about the front gate being open. Police Chief Hildebrand stated that they have gone back and forth on this and currently they are unlocked. Mr. Penwell inquired about what orders his officers have been given about entry into the building. Police Chief Hildebrand stated that they are not to go into the building. Mr. Miller inquired about checking the perimeter and Police Chief Hildebrand stated they were but it was hard to tell if anything was going on. Mr. Penwell stated that the building should be torn down. Mr. Culp asked Mr. Reynolds if he had any questions for Chief Hildebrand. Mr. Reynolds stated that in the spring of 2016 three boys were arrested. They had set a couple of fires. The boys were not prosecuted. All through 2016 the activity got worse. Mr. Penwell inquired three incidents? Police Chief Hildebrand said yes as far as the fires go, in January and December. Mr. Lutz inquired how many from Mr. Reynolds and he stated one in a couple of locations. Mr. Reynolds stated that chairs, brooms, drawers with papers, and papers were dumped on the floor in the warehouse. There was a continued discuss on how many fires there were and when they were. Mr. Penwell inquired if there was another fire what would happen. Assistant Fire Chief Smith stated that if there was another fire on the existing property it would be impossible to tell what damage would occur but there is potential for the remaining portion of the roof to come down pretty quick. Mr. Culp then called on Rodney Benefiel the town’s current building inspector for his assessment of the property. Mr. Benefiel stated that he has done a visual of the exterior of the building. It is a steel and wood structure which has been compromised on the west side. Supports are compromised. Blocks are deteriorating and rebar is showing in addition to the roof being open. All of this compromises the integrity of the building. Mr. Culp inquired if the structure was safe. Mr. Benefiel stated that he was not a structural engineer and they may want to get one. Mr. Benefiel stated that the foundation had settled and columns and blocks are deteriorating. The roof is open and the building is unsafe. Mr. Culp inquired if there was a chance the building could collapse. Mr. Benefiel stated that as Assistant Fire Chief Smith discussed a heavy snow load could cause it to collapse as well as a fire, or high wind. Mr. Culp inquired if it was safe to wait 30 days if the Council decided to demo the building. Mr. Benefiel stated that the fragments from the fire needed to be removed. The rest of the building could wait 30 days but the structure is unsound. Mr. Amos inquired if the Town should have a structural engineer evaluate the building. Mr. Benefiel stated that he would prefer that. Mr. Benefiel stated that the maintenance was unkempt, it is exposed to the weather, loads are lessened greatly, a structural engineer could evaluate more thoroughly. Mr. Penwell inquired if 60 MPH could collapse the building. Mr. Benefiel stated yes. Mr. Amos inquired if Mr. Benefiel had access to the interior and he said no. Mr. Culp asked Mr. Reynolds if he had any questions for Mr. Benefiel. Mr. Reynolds stated that they had someone come in and look at the building in 2009 and the cost was high. They would have to build a wall next to the deteriorating one with a foundation and the re-block the existing one. Mr. Culp asked Mr. Reynolds if he had any information or evidence to present to the Council. Mr. Reynolds stated that they had contracted with a company in 2015 to come in and complete removal of the debris and materials and they were paid for the job. It wasn’t until they received the 30 notice from the Town that they were able to get the contractor in to perform the work. Two days into the project the fire started. The 5 contractor had moved a lot of material to the southwest wall including rolls of film that had been there since 1988. Mr. Culp inquired if there was any insurance of the building and Mr. Reynolds said no. Mr. Reynolds stated that the money the Town has requested to be put into escrow by Mr. Sethi was not facilitated. Mr. Reynolds stated that Mr. Sethi had previously stated that the building needed to be bulldozed. Mr. Reynolds stated that he would be talking with Mr. Sethi on the way home this evening. Mr. Miller inquired about the parts that remained in the building. Mr. Reynolds stated that they were mostly in bad shape and just scrap. Mr. Miller inquired as to how often they were in the facility. Mr. Reynolds said not that often. Mr. Reynolds stated that in 2014 the electric was shut off when Mr. Munoz gave them the initial order. They maintained a presence in the building until 2014. Mr. Amos inquired if there were plans to do anything with the damaged property. Mr. Reynolds stated that it depends on what the Council’s decision is this evening. They will clean up the metal and debris from the fire by having the contractors come back in to help. Mr. Reynolds stated that some of the items that were destroyed in the fire had been donated to Anderson University. Mr. Reynolds stated that after his conversation with Mr. Sethi this evening he would be able to address better tomorrow. Mr. Reynolds stated that some things have to be done for security. Mr. Amos stated that they needed to be sure to get the proper permits. Mr. Lutz stated that temporary fencing is a must and the remaining portion of the building needs to be addressed. Mr. Reynolds stated that Mr. Sethi wants the Town to just buy it for a dollar. On Thursday last week everything was underway to start cleanup. Attorneys were hired to contact previous insurance companies. Mr. Reynolds stated that he had planned to have Police Chief Hildebrand and Assistant Fire Chief Smith come in and perform a walk through when the work was complete. Mr. Culp stated that he was aware of the walk-thru. Mr. Reynolds stated that he would let Mr. Culp know tomorrow of Mr. Sethi’s response to this meeting and how he was going to proceed. With no additional testimony or evidence, Mr. Culp stated that the council would first need to determine whether to affirm, modify, or terminate the demolition order issued in the letter. The council voted to declare that the building is unsafe and to the demolition order. In addition, the council stated that the site needed to be secured per the order issued under the letter. Mr. Penwell made a motion to declare an emergency and to issue an emergency order to have the building torn down by Mr. Sethi or the town. Mr. Penwell stated that Mr. Sethi himself, per Mr. Reynolds, said the building should be bulldozed. Mr. Reynolds inquired about the issue of contamination addressed at the last meeting. Mr. Culp stated that any contractor must address all hazards. Mr. Penwell stated that he wanted the building demolished. Mr. Foster stated that he could not disagree with anything that has been said and is in support of demolition. Mr. Lutz and Mr. Miller both stated that they were in favor of the demolition. Mr. Lutz seconded Mr. Penwell motion. Motion passed 5-0. Mr. Culp inquired if this could wait until after the March 9th deadline in the January 20th letter. Mr. Penwell stated that this is an emergency determination. The walls could fall over, collapse, there is debris that needs to be cleaned up and he believes this is an emergency. We need to get three quotes and check the site with permission of Mr. 6 Reynolds or the court. Mr. Penwell stated that even with the motion to demo it may still take up to 30 days. Mr. Miller stated that the fire debris is an emergency right now. Mr. Culp stated that cleanup of the debris from the fire needs the demolition of the building could be dealt with separately or simultaneously. Mr. Penwell stated collecting additional information could cause further delay. Mr. Penwell inquired whether the emergency was the building or the fire? Mr. Penwell stated both. The building has been compromised by the heat on the south side and the structure has been compromised. Mr. Lutz suggested that the Town contact a structural engineer. He stated that it appears that the emergency is the clean up from the fire. Mr. Foster asked Mr. Bryant if he could take a look at the building. Mr. Bryant stated that he could prepare the bid documents. Mr. Lutz inquired if it would be possible to only take down the back 1/3 of the building that has been compromised and not the entire building. Mr. Bryant stated that the roof on most of the building is collapsed. Mr. Reynolds informed the Council that the facility was made up of several buildings; the first being build around; there is a warehouse; offices; and other areas. The buildings were kept together with a tarp in 1991. 2006-2007 they received quotes to replace the tarp but it was not completed. Mr. Reynolds stated that there are walls between the individual buildings. If the two east building were taken down it would not affect the remaining portion. Mr. Lutz inquired if just that portion could be the emergency. Mr. Culp stated yes on Mr. Reynolds statements. Mr. Culp stated that the emergency would be safety first. Mr. Culp said the Council could wait until March 9th to take formal bids to see if Mr. Sethi was moving forward with the cleanup, if he wasn’t the Council could proceed with the emergency. Mr. Penwell stated that with the emergency the Town gains the ability to move forward. Mr. Penwell stated that he wanted to move forward with the emergency order to demo the building. Mr. Penwell stated that the building is compromised. Mr. Penwell stated that Mr. Reynolds said that Mr. Sethi was just waiting for the Town to buy it. Mr. Reynolds stated that the Town entered into a discussion with Mr. Sethi stating that the Town was interested in the property. Mr. Penwell said that Mr. Reynolds stated that why didn’t the Town just purchase for a $1. Mr. Reynolds stated that he did not say that the Town should purchase the building for $1. Mr. Penwell stated that the Town is not interested in purchasing the property. Mr. Amos stated that those discussions were in the winter of 2012/2013 and that the Council had changed. Mr. Reynolds stated that the delay caused by other people such as his contractors is why the building was not cleaned up. They did show up last week and a great deal of work was completed on Friday. Mr. Penwell and Mr. Reynolds continued to have conversation about what was promised and what has been done. Mr. Amos stated that that we were getting off track. Police Chief Hildebrand stated that if they were separate building and one was torn down there would be an opening that would need to be secured. Police Chief Hildebrand inquired about the smokestack. It was stated that it was not attached to the building. Mr. Culp inquired about cleaning up the debris. Mr. Penwell stated that there was no choice but to clean it up. Back to the smokestack the Council was not sure. Mr. Amos and Mr. Lutz thought to exclude the smokestack. There was a discussion. Mr. Penwell made a motion to declare an emergency order to tear down the building, excluding the smoke stack, and to clean up the debris and metal from the fire. Mr. Lutz seconded, motion passed 5-0. Mr. Amos inquired about the fencing. Mr. Culp stated that the fence would be a stop gap on the debris until the demolition began. 7 Mr. Culp will work tomorrow with the staff to get quotes and a formal order. Mr. Culp stated that the Council could begin demolition tomorrow but it was in the best interest of the town to get quotes. Mr. Reynolds inquired about the cleanup of certain items right away. Mr. Culp stated that any cost the Town incurs will be attached to the property as a lien including the securing of the building. Mr. Culp stated that he appreciated Mr. Reynolds coming this evening. Police Chief Hildebrand, Assistant Fire Chief Smith and Mr. Culp will be in touch with him. Cicero/Jackson Township Plan Commission Report-Mr. Strong. 1. Mr. Strong stated that Arbor Homes was on Plan Commission meeting for February 8th he expects that the Plan Commission will make a recommendation and move the project to the Town Council on February 21st. 2. Mr. Strong informed the Council that MI Homes is not on the Plan Commission meeting tomorrow. They do have their rezone information in for the 30 day windows and will be on the March 8th Plan Commission meeting 3. Mr. Lutz inquired about the storage units proposed for the west side of Town. He wanted to make sure the Plan Commission was aware that this was an aesthetic review district. Mr. Strong stated that this project has only gone through the BZA. They are waiting for the drawings and it is not scheduled for the docket yet. Mr. Lutz stated that he had concerns and wanted to make sure the Plan Commission would address. Mr. Strong stated that they were well aware of the gateway into the community. The west side of the property will probably require additional shrubs and trees so as not to see the buildings. Town Engineer Report-Mr. Keith Bryant – Mr. Bryant informed the Council that the I & I project was moving forward. The weather has cooperated and they have been able to move the flow meters to five or six different locations. Old Business: Council To Receive Information and Discuss Possible New Copier/Scanner/FAX Machine for Clerk Treasurer’s Office. Ms. Unger stated that as she explained to the Council at the retreat the copier for the utilities office needs replaced. As directed by the Council she has received quotes for copier leases. She stated that the least expensive quote was the Ricoh from Van Ausdall & Farrar. Ms Unger stated that the County, City of Noblesville, and the Cicero Police department all have similar leases and are happy with them. Mr. Unger stated that this lease could be paid through the current fund line items and if she needed could take some out of the office administrative line from water and wastewater. Mr. Penwell made a motion to move forward with the lease from Van Ausdall & Farrar. Mr. Miller seconded, motion passed. Chief Hildebrand To Give Council Update On LED Lighting. Chief Hildebrand informed the Council that the Town has received the rebate on the LED light for the offices. The rebate was approximately 50% of the cost. He has sent an e- mail to Duke regarding the other street lights and has not heard back yet. 8 New Business Council To Consider Ordinance 02-07-2017-1An Ordinance Of The Town Of Cicero Establishing A Materiality Policy. Ms. Unger stated that this ordinance was to fulfill a portion of the Internal Controls required by the State. Mr. Foster made a motion to approve Ordinance 02-07-2017-1An Ordinance of the Town of Cicero Establishing A Materiality Policy. Mr. Penwell seconded, motion passed. Clerk Treasurer To Distribute List of Cancellation Of Warrants; Old Outstanding Checks. Ms. Unger stated that she was required by the State to distribute the list of outstanding warrants over 2 years old to the Council by March 1st. She will then cancel the warrants and put the money back into the fund they came out of. Mr. Miller made a motion to approve the list. Mr. Lutz seconded, motion passed. Council To Discuss Short-term Disability Policy. Ms. Unger stated that she will discuss this at staff meeting. Council To Consider Approval For Requesting Sealed Street Paving Bids. Mr. Foster made a motion for Mr. Comer to request sealed bids for 2017 Street Paving. Mr. Lutz seconded, motion passed. Council To Consider Approval For Requesting Sealed Street Department Parking Lot Paving Bids. Mr. Comer inquired of Mr. Culp if the request for bids could all be in one advertisement. Mr. Culp thought they could provided they were separated; phase one and phase two. Mr. Lutz made a motion for Mr. Comer to request sealed bids for paving the Street Department Parking lot. Mr. Foster seconded, motion passed. Miscellaneous 1. Approve of Council of the Cicero Redevelopment Commission bonds for $15,000 each. Mr. Miller made a motion to approve the Cicero Redevelopment Commission bonds. Mr. Penwell seconded, motion passed. 2. Chief Dave Hildebrand stated that the TV, monitor and computer were purchased for the Town Hall and they should have it ready by the next staff meeting. Comments By Citizens There were none. Motion To Adjourn: Mr. Foster made a motion to adjourn. Mr. Lutz seconded, motion passed. 9 Signatures on Official Documents! _________________ Chad B. Amos, President __________________________ Robert J. Miller, Vice-president __________________________ Christopher J. Lutz __________________________ Brett S. Foster _______________________ Craig S. Penwell Attested: __________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on February 21, 2017, at 7:00 PM at the Cicero Town Hall. 10

Agenda

4 TOWN OF CICERO TOWN COUNCIL MEETING AGENDA Tuesday, February 7, 2017 At 7:00 PM Call To Order: Present: Chad Amos Absent: Brett Foster Chris Lutz Rusty Miller Craig Penwell Declare a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Lance Overholser, Fire Chief Dan Strong, Interim Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Keith Bryant, Town Engineer Paul Utterback, Storm Water Management Board President Approval of Agenda: Approval of Prior Minutes: Town Council Meeting Minutes, January 17, 2017, 7:00 PM – Town Council Retreat Memorandum, January 21, 2017, 8:00 AM Approval of Claims: Petitions by Citizens: President’s Report: Council Committee Reports: 1. OTC Report - 2. EDC Report - 3. Events Committee – Legal Counsel Report- Aaron Culp: 1. NRG 2. Council To Consider Agreement With Church, Church, Hittle & Antrim, Attorneys For 2017. Cicero/Jackson Township Plan Commission Report-Mr. Strong. 1 1. Arbor Homes Town Engineer Report-Mr. Keith Bryant – 1. Updates on the I & I progress. 2. Old Business: Council To Receive Information and Discuss Possible New Copier/Scanner/FAX Machine for Clerk Treasurer’s Office. Chief Hildebrand To Give Council Update On LED Lighting. New Business Council To Consider Ordinance 02-07-2017-1An Ordinance Of The Town Of Cicero Establishing A Materiality Policy. Clerk Treasurer To Distribute List of Cancellation Of Warrants; Old Outstanding Checks. Council To Discuss Short-term Disability Policy. Miscellaneous Comments By Citizens Signatures on Official Documents! Motion To Adjourn: The Next Cicero Town Council Meeting will be on February 21, 2017, at 7:00 PM at the Cicero Town Hall. 2

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