City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES Tuesday, December 5, 2017 At 7:00 PM Call to Order: President Chad Amos called the meeting to order and led the Pledge of Allegiance. Mr. Foster said the prayer. Mr. Amos called for the roll call. The members of the Town Council were present or absent as follows: Present: Chad Amos Absent: Brett Foster Chris Lutz Rusty Miller Craig Penwell Mr. Amos declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Lance Overholser, Fire Chief C. J. Taylor, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Keith Bryant, Town Engineer Dan Strong, Cicero/Jackson Township Plan Commission President Paul Utterback, Storm Water Management Board President Approval of Agenda: Mr. Foster made a motion to approve the agenda as presented. Mr. Miller seconded, motion passed. Approval of Prior Minutes: Department Head Minutes from November 16, 2017 – Executive Session Memorandum from November 21, 2017 – Town Council Meeting Minutes from November 21, 2017 – Mr. Lutz made a motion to approve the Department Head Minutes from November 16, 2017 the Executive Session Memorandum from November 21, 2017 and the Town Council Minutes for November 21, 2017. Mr. Penwell seconded, motion passed. Approval of Claims: Mr. Lutz inquired about claim from United for engineering work at the library. Ms. Unger explained that this would be reimbursed by the library. Mr. Bryant stated that they are looking at all the impacts on infrastructure but primarily drainage. Mr. Miller made a motion to approve the claims. Mr. Foster seconded, motion passed. Petitions by Citizens: 1  There were none. President’s Report 1. President Amos informed the Council that he and Mr. Penwell met with the department heads today for a year end review. He would like to have a meeting with the Council before the end of the year to pass on information. Council Committee Reports: 1. OTC – Mr. Miller related that the Christmas event was a success. Mr. Amos stated that shutting Jackson Street down from Washington Avenue to Byron Street was a good and safe move. Mr. Amos stated the events: games, movie and food by Pizza House were good. Mr. Amos thanked the Police, Fire, Parks and Utilities for their assistance with the event. 2. EDC – Mr. Lutz stated the EDC was still working with On Ramp to provide additional wireless service for Cicero. There was a brief discuss about the Town supplying the boxes and the benefits for the Town. Mr. Culp stated that Arcadia receives $100 per month and the Town receives free wireless service. Mr. Lutz stated that the contract is still under review. Legal Counsel Report- Aaron Culp: 1. Mr. Culp informed everyone that he would be in the Police conference room on December 12th at noon and after. If anyone would like to make an appointment to discuss issues, please call him. 2. Mr. Lutz inquired about NRG. He was told that the owners have asked for and received an extension. Mr. Culp stated that he has heard nothing from the owners. Cicero/Jackson Township Plan Commission Report – C.J. Taylor/Dan Strong: 1. Mr. Taylor distributed the following report: Director's Report, December 2017 Permit Revenue: November, 2017 = $ 5,654 YTD: $ 63,675 November, 2016 = $ 3,490 YTD: $ 33,128 Increase = $ 2,164 or 62% YTD: $ 30,547 or 92% We have issued a total of 14 building permits for November. Eight have been inside the corporate limits (of which 3 have been new homes). We have issued 6 in Jackson Township (of which 0 was new homes). We continue to follow up on non-compliance properties. Certified Letter Notice - Sign violation – Homeowner Complied Certified Letter Notice - Operation of unpermitted business – Business Complied Junk car complaint – Police Dept. is handling Mr. Strong has drafted a parking ordinance for the Plan Commission to review at their upcoming meeting. Please feel free to email, call or stop by the office anytime. At your service! C.J. Taylor 2. Mr. Strong informed the Council that there is nothing new with MI Homes at this time. 3. Mr. Lutz inquired if we have replied to the property owner at Lot 5 Morse Overlook. Mr. Culp stated that he need a digital map and he would get that from Mr. Taylor. Town Engineer Report-Mr. Keith Bryant: 2  1. Mr. Bryant stated that he has spoken with the State Revolving Fund and they think this would be a good project for them. They suggested that the application be submitted in January 2018. 2. Mr. Bryant stated that they still have not heard anything back from IDEM on the Town’s proposal for correcting the I & I issue. Old Business: Council To Consider 2018 ALS Contract With White River Township. Mr. Miller made a motion to untable. Mr. Lutz seconded, motion passed. Mr. Amos asked Fire Chief Overholser to review the issues with the White River Contract. Chif Overholser stated the following: 1. The Town is losing revenue in this contract 2. The Town does not have enough manpower. Calls to White River depletes the Cicero Station of staff. 3. Mr. Amos inquired about the area covered. Chief Overholser stated that Cicero is 2.12 square miles and White River Township is 60 square miles. 4. Mr. Miller inquired about the White River fire response to help Cicero. Chief Overholser stated that White River usually shows up in their personal vehicles, they usually do not have their equipment and provide very little support. Chief Overholser stated that he has not received a list of credentials from White River for their staff when Mr. Miller inquired. Mr. Amos stated that White River has no full-time staff and 21-25% of Cicero’s calls go to White River. 5. Chief Overholser stated that the contract is costing the Town money and that the Cicero Fire Department was directed by this Council to give priority to Cicero. Mr. Lutz asked Mr. Amos to discuss with Ms. Rulon, White River Township Trustee, and let her know that the contract has not been signed by the Cicero Council yet and that it will be discussed at the December 19, 2017 Cicero Town Council meeting. Mr. Lutz To Discuss Tourism Grant. Mr. Lutz stated that he was upset that we didn’t move forward with applying for the baseball fields for the Tourism Grant. He stated that since he put this on the agenda he has received an explanation and understands the situation. New Business Council To Appoint Someone To The Hamilton County Emergency Management Advisory Council. Mr. Foster nominated Fire Chief Lance Overholser to continue on the Hamilton County Emergency Management Advisory Council. There were no other nominations. Mr. Penwell made a motion to approve Chief Overholser as the Town’ representative on the Hamilton County Emergency Management Advisory Council. Mr. Foster seconded, motion passed. 3 Council To Consider Dock Rental Fees For 2018 As Presented By Mr. Cambre. Mr. Cambre presented the dock fees for 2018, $1,250 for residents and $1,600 for non- residents. Mr. Miller made a motion to approve the dock fees as presented. Mr. Foster seconded, motion passed. Mr. Lutz inquired as to what the fees were in previous years. Mr. Cambre stated that in 2016 they were $925 for residents and $1,275 for non-residents and in 2017 they are $1,050 for residents and $1,400 for non-residents. Mr. Cambre addressed the Kayak launch stating that as you all know, we have hit our original goal of $7,500.00 through the Indiana Housing and Community Development Authority's CreatINg Places grant program. They will match our money raised dollar for dollar. Since we raised our goal so quickly, we set a stretch goal, we do not get additional match from IHCDA but all dollars still go towards the project. Our stretch goal is $9,000.00. Right now we are at $8,465.00. Council To Consider Resolution No. 12-05-2017-1 Transfer Of Funds For Parks Department. Mr. Foster made a motion to approve Resolution No. 12-05-2017-1 Transfer of Funds for Parks Department. Mr. Penwell seconded, motion passed. Mr. Lutz To Discuss 911 Call Center. Mr. Lutz stated that the representative for Cicero for the 911 Call Center does not have to be the Council President. Mr. Lutz stated that the Town is not in a position to pay the proposed fees at this time. Mr. Amos has taken the lead on this issue and Mr. Lutz inquired if the fees have been discussed. Mr. Amos stated that the fees have not been discussed at this time other than the $116,000 previously stated. Mr. Lutz stated that Mr. Amos should continue to take the lead if that is okay. It was. Miscellaneous 1. Mr. Miller stated that he would like to move forward on resolving the issue of drainage at the baseball diamonds. He has a presentation that he will discuss at the next Staff Meeting. Mr. Miller has spoken with Mr. Tom Pitman regarding using TIF Funds for this project and Mr. Pitman has stated that it would okay. Mr. Miller stated that we would have to have a Redevelopment Commission meeting to approve funds for this use. He stated that it is critical that the Council move forward with this quickly. Redevelopment Commission meeting is set for December 19, 2017 at 6:30 PM. Comments By Citizens 1. Ms. Christine Miller reminded everyone of the Ambulance Blessing of their new ambulance at 5:30 pm at the Jackson Township in Arcadia. Signatures on Official Documents! Motion To Adjourn: Mr. Foster made a motion to adjourn. Mr. Miller seconded, motion passed. 4 Signatures of Cicero Town Council __________________________ Chad B. Amos, President __________________________ Robert J. Miller, Vice President __________________________ Christopher J. Lutz __________________________ Brett S. Foster _______________________ Craig S. Penwell Attested: __________________________ Jan Unger, Clerk Treasurer The next Cicero Town Council Meeting will be on December 19, 2017, at 7:00 PM at the Cicero Town Hall. 5