City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES Tuesday, January 2, 2018 At 7:00 PM Call To Order: President Rusty Miller called the meeting to order, led the Pledge of Allegiance and Mr. Foster gave the prayer. President Miller called for the roll call and the members of the Town Council were present or absent as follows: Present: Chad Amos Absent: Chris Lutz Brett Foster Craig Penwell Rusty Miller Declare a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Dave Hildebrand, Police Chief Lance Overholser, Fire Chief C. J. Taylor, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Dan Strong, Cicero/Jackson Township Plan Commission President Approval of Agenda: Mr. Comer added to New Business a Discussion on the IDEM Inspection Report and a discussion on Well #4. Mr. Foster made a motion to approve the amended Agenda. Mr. Amos seconded, motion passed. Council To Appoint 2018 Department Heads Fire Chief – Mr. Amos made a motion to re-appoint Lance Overholser as Fire Chief. Mr. Foster seconded, motion passed. Police Chief – September 8th, 2017 the Council approved extending Chief Hildebrand’s appointment as police chief until April 29, 2018 when he retires. It was also approved to appoint Major Jim Hunter as successor to Chief Hildebrand as police chief beginning April 30, 2018. Street/Utilities Director – Mr. Amos made a motion to re-appoint Pat Comer as Utility/Street Director. Mr. Foster seconded, motion passed. Plan Commission Director – Mr. Foster made a motion to appoint C. J. Taylor as Cicero/Jackson Township Plan Commission Director. Mr. Amos seconded, motion passed. Park Superintendent – Mr. Amos made a motion to re-appoint Charlie Cambre as Park Superintendent. Mr. Foster seconded, motion passed. 1  Other Appointments The Cicero Metropolitan Police Commission – Mr. Miller inquired of Chief Hildebrand if Mike Orr is interested in continuing. Chief Hildebrand said yes. Mr. Foster made a motion to reappoint Mike Orr to the Police Commission. Mr. Amos seconded, motion passed. Appointment To Storm Water Management Board – Mr. Miller stated that he is appointing Bruce Freeman to the Storm Water Management Board. This will be a three-year term. Mr. Miller thanked Mr. Freeman for taking this position. Cicero Redevelopment Commission – Mr. Miller appointed Mr. Foster, Mr. Amos and Mr. Lutz to the Cicero Redevelopment Commission. Mr. Foster made a motion to appoint Mr. Miller and Mr. Penwell to the Cicero Redevelopment Commission. Mr. Amos seconded, motion passed. Presidential Appointments To Cicero Economic Development Commission. Mr. Miller appointed Bruce Knots and Joe Cox to four year terms on the Cicero Economic Development Commission from 1-1-2018 to 12-31-2021. Approval of Prior Minutes: Town Council Special Meeting Minutes, December 14th, 2017 – 6:00 PM - Town Council/Staff Meeting Minutes, December 14, 2017 - 7:00 PM - Town Council Meeting Minutes, December 19, 2017- 7:00 PM - Town Council Meeting Minutes, December 28, 2017, 6:00 PM - Mr. Foster made a motion to approve the Town Council Special Meeting Minutes, December 14th, 2017, Town Council/Staff Meeting Minutes, December 14, 2017, Town Council Meeting Minutes, December 19, 2017 and the Town Council Meeting Minutes, December 28, 2017. Mr. Amos seconded, motion passed. Approval of Claims: Ms. Unger stated there were no Claims this evening. Petitions by Citizens: There were none President’s Report: President Miller stated that the Council would like to have the Department Liaisons remain the same. Therefore, the Liaisons will remain as follows: Police: Brett Foster Fire: Chad Amos Parks: Rusty Miller Street & Utilities: Chris Lutz Plan Commission: Craig Penwell Council Committee Reports: It was decided that the OTC and EDC Reports would be placed on the second meeting of each month. Legal Counsel Report- Aaron Culp: Mr. Culp stated that the Council has received a letter from White River attorney, Ray Adler in response to the Town of Cicero no longer wishing to provide ALS service to White River Township. Mr. Culp stated that he will be responding to that letter. 2 Cicero/Jackson Township Plan Commission Report-Mr. Strong. 1. Mr. Taylor Submitted the following written report: Cicero/ Jackson Township Plan Commission Report January 2018 Permit Revenue: December 2017 = $3,433 YTD: $67,108 December 2016 = $2,453 YTD: $35,581 Increase = $980 or 40% YTD: $31,527 or 89% We have issued a total of 7 building permits for December 2017. Five have been inside the corporate limits (of which 3 have been new homes). We have issued 2 in Jackson Township (of which 1 was a new home). We continue to follow up on non-compliance properties: 1- Certified Letter Notice – Junk Cars and Excessive Debris – Ongoing 1- Construction without a permit – Homeowner submitted application Mr. Taylor attached a total annual revenue sheet for your information, which may be found in the Clerk Treasurer’s or Plan Commission office. We continue to work on ordinance updates and will submit those for Council consideration when complete. Please feel free to email, call or stop by the office anytime. At your service! C.J. Taylor 2. Mr. Strong informed the Council that he and Mr. Culp are reviewing the revised agreement from Ms. Issacs for MI Homes. They believe that it still needs some work. Town Engineer Report-Mr. Keith Bryant – Mr. Bryant was not available. Old Business: Council To Consider Quotes for 331 E. Jackson Street Renovation. Mr. Strong stated that the Town received three quotes for the remodel of the 331 E. Jackson Street building. There was some modification that needed to be made to the quotes and Mr. Strong had the two lowest bidders revise their quotes as requested by the Council as discussed at the December 14, 2017 Staff Meeting. Mr. Strong stated that he also received some information on the digital sign as requested that he will discuss at a later date. Mr. Strong reviewed the revised quotes which he presented to the Council. There was a discuss making sure that both quotes were equal and contained the same items discussed. Mr. Strong assured the Council that they did and that he would have the approved contractor back in to make sure one last time. Mr. Strong stated that the completion of the project should be finished in 8-10 weeks, around the first of April. Mr. Strong asked for a decision from the Council this evening. Mr. Culp stated that unless there was a reason the bid should go to the lowest quote. Mr. Amos made a motion to approve Clear View Inspections, Inc. for the project at a cost of $72,802.47. Mr. Foster seconded, motion passed. New Business 3 Council To Consider Ordinance 01-02-2018-1 An Amendment To 2018 Salary Ordinance 09-19-2017-3. Mr. Miller read Ordinance 01-02-2018-1 by number and title. Mr. Amos made a motion to approve Ordinance 01-02-2018-1 An Amendment to 2018 Salary Ordinance 09-19- 2017-3. Mr. Foster seconded, motion passed. Mr. Comer To Discuss IDEM Inspection. Mr. Comer informed the Council that IDEM inspected Water System and Water Plan about a month ago. He has received the report and there are a couple of minor issues. Mr. Comer stated that these have been corrected and information has been sent back to IDEM. Mr. Comer To Discuss Issues With Well #4. Mr. Comer stated that there have been five water leaks at Well #4. They have preformed soil tests in that area. They have the soil tests results back and they have been given to the pipe manufacturer representative for their review. The pipe is going to have to be replaced as well as the electrical. Mr. Comer stated that there are still three wells in service. Additionally, they are going to have to replace the pump. Mr. Comer was asked how long a pump should last and he stated ten to fifteen years. Miscellaneous 1. Chief Hildebrand informed the Council that he has spoken with Duke again on the “mystery” lights we are being charged for on SR19. They are to remove these lights from our billing and give us a refund back to when the Town started addressing this issue. Comments By Citizens There were none. Motion To Adjourn: Mr. Foster made a motion to adjourn. Mr. Lutz seconded, motion passed. Signatures on Official Documents! __________________________ Robert J. Miller, President __________________________ Christopher J. Lutz, Vice-president __________________________ Chad B. Amos __________________________ Brett S. Foster 4 _______________________ Craig S. Penwell Attested: __________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on January 16, 2018, at 7:00 PM at the Cicero Town Hall. 5