City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES Tuesday, April 3, 2018 At 7:00 PM Call to Order: President Rusty Miller called the meeting to order and led the Pledge of Allegiance. Mr. Foster said the prayer. Mr. Miller called for the roll call. The members of the Town Council were present or absent as follows: Present: Chad Amos Absent: Brett Foster Chris Lutz Rusty Miller Craig Penwell Mr. Miller declared a quorum present. Others Present: Rhonda Gary, Deputy Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Jim Hunter, Police Major Lance Overholser, Fire Chief C. J. Taylor, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Dan Strong, Cicero/Jackson Township Plan Commission President Paul Utterback, Storm Water Management Board Past President Approval of Agenda: Mr. Lutz added to Cicero/Jackson Township Plan Commission Report a discussion on Wellworth Drive decision. Mr. Penwell added IDEM to Town Engineer Report. Mr. Foster made a motion to approve the agenda as amended. Mr. Amos seconded, motion passed. Approval of Prior Minutes: Town Council/Department Head Meeting Minutes, March 15, 2018, 7:00 PM – Town Council Special Meeting Minutes, March 19, 2018, 7:00 PM – Town Council Meeting Minutes, March 20, 2018, 7:00 PM – Mr. Lutz would like for the Town Council Meeting Minutes, March 20, 2018 to reflect that he did vote ‘no’ to Resolution 03-20-2018-2. Mr. Amos made a motion to approve prior minutes. Mr. Penwell seconded. Motion passed. Approval of Claims: Mr. Foster made a motion to approve the claims as presented. Mr. Lutz seconded, motion passed. 1 Petitions by Citizens: Emily Pearson addressed the Council concerning the Cicero Fire Department. She stated that there was a neighborhood fire recently and commended the fire department for a job well done. President’s Report: President Miller talked about an article that was in the Sunday paper concerning our ballfields. Mr. Foster made a comment about the ballfields stating that what’s been done is something to be proud of and the time and money spent were worth it. Mr. Lutz said that they had done a good job. Council Committee Reports: MSRP/Façade Improvement – Update on the bid from Brent Mathers, Principal, R&B Architects, LLC. Tina Henderson handed out a Cicero Main Street Revitalization Program Draft (attached) from R&B Architects. She stated that she has received the bid from Kemna Construction in the amount of $1,056,440.00 and placed our project over budget by $636,000.00. Town Council placed these bids under advisement for the architect to review. We currently have two options: Option 1: Is to work with the existing contractor and reduce the scope of work. a. This requires a budget modification with OCRA & their approval not to rebid. b. Limited contractors will participate with this type of project. c. Seek additional funding through OCRA. Option 2: Is to rebid the project with a reduced scope of work for each building. a. Seek additional funding through OCRA. b. Budget modification. According to Mr. Culp, the project will need to be rebid. Mr. Lutz made a motion to rebid the Façade project. Mr. Amos seconded, motion passed. Legal Counsel Report- Aaron Culp: Mr. Culp has solicited quotes for bond council. He received five quotes. Bids ranged from $10,000.00 to $25,000.00. Mr. Amos made a motion to approve bond council for the SRF with Taft. Mr. Penwell seconded, motion passed. Cicero/Jackson Township Plan Commission Report – C.J. Taylor/Dan Strong Mr. Taylor said that there is a Plan Commission special meeting at Red Bridge on April 10, 2018 at 7:00 PM. It is a public forum regarding recreational vehicle parking ordinance. Mr. Strong- MI Homes attorney is reviewing the agreement and seems to be comfortable with most everything in it. There are a couple of issues that are still not resolved. Mr. Lutz asked for an update in reference to Wellworth Drive dedication. Discussion ensued about maintenance of the street and landscaping. No decision was reached. Mr. Taylor will reach out to property owner and address at a later date. 2 Town Engineer Report-Mr. Keith Bryant: Mr. Bryant was not available. Via e-mail he stated: Please consider: I and I Project: Continue to work on the PER for the SRF loan. Also received the IDEM Compliance Plan approval this week. E Jackson Walk: Have preliminary plan pulled together today. Will plan to do a site walk with Chad, Chris, Pat and Dan soon. Mr. Comer stated that IDEM has approved the I&I compliance plan. Mr. Comer asked for the attorney to compose a letter to the Indiana Academy for them to address their I&I issues. Mr. Foster made a motion for Mr. Culp to compose the letter. Mr. Amos seconded, motion passed. Old Business: None. New Business Council to Consider Resolution 04-03-2018-1 Establish Fees for Ambulance Fees. Mr. Foster made a motion to approve Resolution 04-03-2018-1. Mr. Lutz seconded, motion passed. Council to Consider Resolution 04-03-2018-2 Intercept Agreement with White River. After some discussion, Mr. Overholser clarified that this would allow the Town of Cicero to bill for a paramedic intercept (provider, not patient). Mr. Foster made a motion to approve Resolution 04-03-2018-2. Mr. Penwell seconded, motion passed. Miscellaneous 1. Mr. Cambre gave a steering committee update. BF&S is submitting a design complete with maps, drawings and renderings not to exceed $20,000.00. Comments By Citizens 1. There were none. Signatures on Official Documents! Motion To Adjourn: Mr. Amos wanted to give a shout out to Cicero Fire Department and the other surrounding fire departments who responded to the fire on Coral Court Easter morning. He also commended Dan and Teri Strong stating that they reported the fire once they saw it. Mr. Amos believes that their prompt action kept the damage to a minimum. Kudos Dan and Teri! Mr. Foster made a motion to adjourn. Mr. Lutz seconded, motion passed. 3 Signatures of Cicero Town Council __________________________ Robert J. Miller, President __________________________ Christopher J Lutz, Vice-President __________________________ Chad B. Amos __________________________ Brett S. Foster _______________________ Craig S. Penwell Attested: __________________________ Jan Unger, Clerk Treasurer The next Cicero Town Council Meeting will be on April 17, 2018, at 7:00 PM at the Cicero Town Hall. 4