City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES Tuesday, May 15, 2018 At 7:00 PM Call To Order: President Rusty Miller called the meeting to order and lead the Pledge of Allegiance. Mr. Foster gave the prayer. President Miller called for the roll call and the members of the Town Council were present or absent as follows: Present: Chad Amos Absent: Brett Foster Chris Lutz Rusty Miller Craig Penwell Mr. Miller declared a quorum. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Pat Comer, Street & Utilities Director Jim Hunter, Police Chief Lance Overholser, Fire Chief C. J. Taylor, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney – 7:30 PM Dan Strong, Cicero/Jackson Township Plan Commission President Approval of Agenda: Mr. Lutz asked to move the On Ramp Discussion to the EDC Committee Reports and to add under Miscellaneous a discussion on the Meeting scheduled for May 21st. Mr. Foster made a motion to approve Agenda as amended. Mr. Penwell seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, April 17, 2018, 7:00 PM – Town Council Meeting Minutes, May 1, 2018, 7:00 PM – Mr. Foster made a motion to approve the Town Council Meeting Minutes for April 17, 2018 and May 1, 2018. Mr. Lutz seconded, motion passed. Approval of Claims: Mr. Lutz had a couple of questions: first, about the Malinowski Consulting bill and second, the bill to Clark Mosquito Control. Chief Overholser stated that the consulting bill for Malinowski is for them to provide Medicare/Medicaid billing and reimbursement. Mr. Comer stated that all the staff who spray for mosquitos were licensed and the product was approved. Mr. Foster made a motion to approve the Claims as presented. Mr. seconded, motion passed. Petitions by Citizens: Mark Reynolds addressed the Council concerning Ashok Sethi’s property at 119 W. Brinton Street. Mr. Reynolds stated that he was asked by Mr. Sethi to attend the Council meeting this evening and relay that if the Town was interested in this property he would need an answer in the next 30 days. The Council stated that there is some interest in the 1  property but at what time, at what cost, etc. The Council would have Mr. Culp prepare a Memorandum of Understanding and have it presented to Mr. Sethi. President’s Report: 1. Mr. Miller stated that the Council was having a planning meeting on May 21st and asked for Mr. Strong, Mr. Comer and Mr. Cambre to be there. Anyone else was welcome to attend. Council To Open Bids For the Façade Improvements. Mr. Miller stated who the bids were from and Mr. Brent Mather opened and read the bids as follows: 1. White Oaks Construction – bid amount was $649,500. There were not alternates, there was acknowledgement of receiving both addendums and all requirement were included. 2. WR Duncan and Sons, Inc. – bid amount was $849,000. There were not alternates, there was acknowledgement of receiving both addendums and all requirement were included. 3. Recon Services – bid amount was $647,000. There were not alternates, there was acknowledgement of receiving both addendums and all requirement were included. Mr. Foster made a motion to take the bids under advisement. Mr. Lutz seconded, motion passed. Mr. Mathers stated that he would review all the bids in detail. Ms. Henderson will meet with each of property owners and discuss their project. This project will be discussed again at the June 5th Town Council meeting. Council Committee Reports: 1. EDC – Mr. Lutz asked Mr. Joe Cox, president of the EDC, to discuss On Ramp. Mr. Cox stated that the contract with On Ramp is ready to be executed. On Ramp has reviewed it. Mr. Culp wrote the contract. There was a discussion as to where the antennas are to be installed. One on each water tower, this would not interfere with the Hoosier Broadband. Mr. Foster stated that Mr. Kunzer would be relocating to Florida and has resigned his position on the EDC. He will need to be replaced. Regarding the agreement with On Ramp, Mr. Penwell made a motion to approve the agreement. Mr. Lutz seconded, motion passed. Legal Counsel Report- Aaron Culp: 1. Mr. Culp stated that Ms. Roberts will reach out to Ms. Unger next week regarding the changes in leave time that have been discussed. 2. Mr. Culp inquired if the Council would allow him to discuss an issue with an outside attorney. They were good with this. 3. Mr. Lutz inquired if the letter to the Indiana Academy had been sent. Mr. Culp stated that it was send out certified. 4. Mr. Culp also stated that he has reviewed the bids for the Façade Project and they are all complete. Cicero/Jackson Township Plan Commission Report-C. J. Taylor/Dan Strong: 1. MI Homes – Mr. Strong distributed a copy of the first section of Tamarack which showed where the passing blister would be and the addition of the waterline to the property line of the commercial parcel on the corner of Tollgate and 236th Streets. 2. Fiscal Plan for the annexation – Mr. Strong stated that he has talked to Umbaugh and Associates and O.W. Krohn & Associates. 3. 150 West Jackson Street – 2  Town Engineer Report-Mr. Keith Bryant – Mr. Bryant was unavailable but sent the following report: Town of Cicero May 15, 2018 Town Council Meeting Engineer’s Report 1.SRF – I & I Reduction Project: Preparation of the Preliminary Engineering Report (PER) continues. The report will be in draft form for submittal to the SRF Group in June. Following their concurrence, we can proceed with project survey and design. 2.East Jackson Street Walk Path & Street Lights: As requested we provided an overall project (sidewalk, lights, paving & curbs) at the prior Council meeting for consideration and project planning. 3.Jackson & Main Street Intersection Evaluation: As reported at the prior Council Meeting, the traffic counting was completed. Copies of the results were emailed to the Town. We are modeling and considering alternatives. Plan to have a draft report of the options and evaluations at the next Council Meeting. 4.MI Homes / Tamarack Development: A second TAC meeting was held May 9. MI Homes and their engineers are working on plan updates and responses to comments. Reportedly, Phase 1 property is to be closed on in June 2018. Following closing, the Town should anticipate written request from MI to proceed with the improvements to the Morse Landing Section 1 and front Hidden Bay lift stations. Mr. Lutz brought up the meeting on planning for Monday night, May 21st. He inquired if Mr. Bryant should be invited to the meeting. There was a discussion on the agenda and it was decided that Mr. Bryant should be invited. In addition, it was suggested that Ms. Kmicikewycz be invited along with Mr. Comer and Mr. Cambre. Old Business: Council To Consider Intercept Service Agreement. Mr. Lutz made a motion to approve the Intercept Service Agreement with Seals. Mr. Foster seconded, motion passed. Council To Award Contract For Demolition Of 150 W. Jackson Street Building. 1. Mr. Strong stated that the Council has a copy of the two quotes he received: 1) from Scot Gasho for $20,000 plus $1,200 for concrete floor removal if requested; 2) from Casey- Bertram Construction, Inc. for $12,625 plus $575 for Asbestos inspection and $2,770 for cement removal is requested. After the Council selects a contractor, Mr. Culp will prepare a contract. There was a discussion regarding the removal of the concrete pad and it was decided to wait and see after the building is down. If removed, there will need to be grass planted. Mr. Penwell made a motion to approve Casey Bertram Construction, Inc. as the demolition company and to have Mr. Comer and Mr. Cambre decide on the cement as to whether to remove or not. a. There was a discussion on what to do with the items left in the building. It was decided that items could go first to other departments if needed, then to employees and then discarded. Council To Discuss Community Dock Project. Mr. Lutz inquired about how Mr. Cambre is planning to repair the ramp from the docks on the east side of the reservoir to the walkway. Mr. Cambre stated that he has discussed this with Thomas Docks and they plan to drive 2-4: steel posts on each side of the ramp, weld a steel beam connecting both posts. Install the bearing block and roller bar on the steel beam to support the ramp. Then they will cut off the end of the ramp to match the 3  angle of the concrete. The hinged ramp plate will rest on the concrete. Mr. Lutz wants to be sure this will be a safe and even walkway. Mr. Cambre stated that it would. Mr. Cambre stated that Thomas Docks has given him a cost of $4,200 to make these changes which is not in his budget. It was decided that this would be taken out of CCD Funds. New Business Council To Consider Resolution 05-15-2015-1 Transfer Of Funds For Fire & Police. Mr. Penwell made a motion to approve Resolution 05-15-2018-1 Transfer of Funds for Fire and Police. Mr. Foster seconded, motion passed. Council To Consider Ordinance 05-15-2015-2 Appropriating Grant Money Received From Community Crossings Matching Grant Funds For 2018 Resurface Project. Mr. Foster made a motion to approve Ordinance 05-15-2018-2 Appropriating Grant Money received from the Community Crossing Matching Grant for the 2018 Resurface Project in the amount of $367,402.50. Mr. Lutz seconded, motion passed. Council To Consider Ordinance 05-15-2018-3 An Ordinance To Amend Chapter Twenty- three Of Article Seven Of The Cicero/Jackson Township Zoning Ordinance Regarding The Storage Or Parking Of Recreational Vehicles, Boats And Trailers. Mr. Strong distributed a copy of the current ordinance highlighting the section relating to these changes. Mr. Lutz inquired about no more than two vehicles at one time, did this include motorcycles? Mr. Strong stated that motorcycles are not classified as recreational vehicles. Mr. Lutz stated that that he was not prepared to make decision on this tonight. There was a discussion by the Council. Mr. Miller stated that if this ordinance passed it has to apply equally to everyone. Mr. Culp stated that since this would not be passed unanimously on this first reading it should be tabled. Mr. Lutz made a motion to table. Mr. Penwell seconded, motion passed. Miscellaneous 1. Council To Discuss Calendar For 2019 Budget Process. Ms. Unger stated that the Council has a proposed calendar for the 2019 budget process and that it is subject to change as needed. On June 14th the calendar suggests a budget meeting. Mr. Comer inquired about increases in the budget for 2019. The Council discussed this briefly stating that considering this year’s deficit they would have to wait and see. Ms. Unger said that she would have a better idea after June 30th. 2. Meeting scheduled for May 21st. Mr. Lutz stated that this has been discussed and Mr. Comer, Ms. Kmicikewycz, Mr. Cambre and Mr. Bryant should be at the meeting. Comments By Citizens 1. Mr. Murphy informed the Council that on June 2nd they will have their “Kids Go Fishing” day. 2. Mr. Murphy also introduced Natasha Robinson stating that she is going through the Hamilton County Leadership Academy and this is her first council meeting. 3. Mr. Cambre gave kudos to Mike Murphy for the 10 years that he has helped with the “Kids Go Fishing” day. a. Mr. Cambre also stated that the Kayak/Canoe launch was installed today and there is a donation box. He has finished up the landscaping at 331 E. Jackson 4  Street. Community Building addition is complete. Table and chairs are being delivered tomorrow. Hamilton Heights Jazz Band will play at Red Bridge on May 20th and there will be a Jambalaya Supper that same evening. Motion To Adjourn: Mr. Foster made a motion to adjourn. Mr. Lutz seconded, motion passed. Signatures on Official Documents! __________________________ Robert J. Miller, President __________________________ Christopher J. Lutz, Vice-president __________________________ Chad B. Amos __________________________ Brett S. Foster __________________________ Craig S. Penwell Attested: __________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on June 5, 2018, at 7:00 PM at the Cicero Town Hall. 5